Archived Monthly Release Notes
  • 20 Jan 2022
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Archived Monthly Release Notes

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About Archived Release Notes

When Campus Cafe updates its software, it produces brief descriptions of the changes. Below are changes for historical versions.

Current Release Notes
Visit Monthly Release Notes for the most recent notes.

Historical Release Notes

Version: December 2021-3 (Release Date: 1/9/22)

ModuleCategoryCaseDescriptionDocumentation
Academic
Enhancement
52531
Added to enroll detail Scheduled Hours Override
Enrollment History and Enrollment Detail
Academic
Bug
52686
Resolved issue where incorrect program start date would show on transcript format CLOCK_CRED_SINGLE_COL_4_9 under certain circumstances
View Student Transcript
Academic
Bug
52905
Resolved issue where a syllabus code was unable to be added

Admissions
Bug
52798
Resolved issue where multiple lead upload spreadsheets were unable to process in the same day
About Upload Leads from Spreadsheet
Alumni/Development
Change
52565
Added permission #959 to control whether logged in user can view their own gifts (donations)
Permissions
Student Financials
Enhancement
52674
Added ability to record a payment or billing sponsor to a student's ledger card or through a billing or payment entry
Student A/R Ledger

Version: December 2021 (Release Date: 12/29/21)

ModuleCategoryCaseDescriptionDocumentation
Academic
Bug
52169,
51829
Resolved issues where class attendance date exceptions results failed to load
Configure Attendance
Academic
Bug
52127
Resolved issue where unable to delete a time conflict override
Time Conflict Overrides
Academic
Change
52129
Changed error message on copy courses function to reference page name rather than database table
Copy Courses from One Semester to Another
Academic
Enhancement
52154
Added ability to prevent a course and course exceptions from meeting at the same time
Add and Schedule a Course
Academic
Bug
29239,
52057
Resolved issue where certain transcript formats showed the wrong course end date if a course exception existed
Transcript
Academic
Change
48270
For students placed on a semester status configured as a leave of absence, the system will now automatically delete any attendance records during the leave period
Semester Status Codes
Academic
Bug
52551
Resolved issue where semester status codes could not be edited
Semester Status Codes
Academic
Bug
52482,
52555,
52543
Resolved issue where dorm rooms could not be searched, created, edited or copied
About Dorms and Dorm Rooms
Academic
Bug
52345
Resolved issue where removing last day attended from an enrollment history record would delete all attendance records
Enrollment History and Enrollment Detail
Financial Aid
Change
52099
Changed label Start Date Override to Scheduled Date Override on Financial Aid Listing page

Financial Aid
Bug
52026
Resolved issue where audit log did not capture student acceptance of financial aid awards under certain circumstances
Student Financing Review and Acceptance
Student Financials
Change
523135
Added error message when an non-allowed character is entered into the Make a Payment box
View Student Billing Statement
Student Financials
Enhancement
52141
Added ability to set Student Finder amount due column to include only charges less than or equal to globally-specified semester
Financial Aid Control
Student Financials
Change
52687
Clarified that major is current major on billing statement
View Student Billing Statement
Third-Party Integration
Bug
52313,
52447
Resolved issue where instructor was not added to Moodle course unless Campus Cafe was configured to create new user accounts in Moodle.
Moodle

Version: November 2021 II (Release Date: 12/17/21)

ModuleCategoryCaseDescriptionDocumentation
Academic
Bug
52297
Resolved issue where Registration Control active checkbox would not save
Registration Control
Academic
Bug
52453
Resolved issue where creating a course would fail if using Moodle Rooms.
Add and Schedule a Course
Admissions
Bug
52183
Resolved issue where records could not be imported from the admissions holding table
Holding Table
Attendance
Bug
52273
Resolved issue where attendance date exception could not be added
Configure Attendance
Alumni/Development
Bug
52156
Resolved issue where an organization was unable to be added
Alumni Placements and Organizations
Financial Aid
Bug
52167
Resolved issue where could not generate cost of attendance
Student Cost of Attendance Detail
Financial Aid
Bug
52263
Resolved issue where document could not be uploaded in financial aid portal

Student Financials
Bug
52190
Resolved issue where AR Aging report would not generate
AR Aging Process & Report
Student Financials
Bug
52239
Resolved issue where billing rules were unable to be edited or deleted
Billing Charges Interface
Student Financials
Bug
51716
Resolved issue where batch student billing statements would not generate
Generate Billing Statements in Batch
System
Bug
52148
Resolved issue where LDAP authentication did not work

System
Bug
52177
Resolved issue where password self-service reset failed

System
Bug
52436, 52461, 52544,
52532
Resolved issue where mail merge to Word failed
Mail Merge
Third-Party Integration
Bug
52244
Resolved issue where lead would not import via Open API if major was field
Open API
Third-Party Integration
Bug
52146
Resolved issue where Brightspace data failed to import
Brightspace (LMS)
Third-Party Integration
Bug
52353
Resolved issue where EFT transactions imported could not be posted
Student Refunds
Third-Party Integration
Bug
52518, 52520, 52540
Resolved issue where Canvas API would fail to transfer data to Canvas
Canvas

Version: November 2021 (Release Date: 12/1/21)

ModuleCategoryCaseDescriptionDocumentation
Academic
Bug
51779,
52009
Resolved issue where transcript would not generated if Add Tracking was checked
View Student Transcript
Academic
Enhancement
51526
Added ability to associate a cost center with a major for informational purposes only
Academic Programs (Majors)
Academic
Change
52129
Changed error message on copy courses function to reference page name rather than database table
Copy Courses from One Semester to Another
Academic
Change
51920
Updated directions on Attendance Date Exceptions screen
Configure Attendance
Academic
Bug
51691,
51694
Resolved issue where dropped courses were included in student attendance records
Record Attendance & Attendance Reports
Academic
Bug
51753,
52077
Resolved issue where reverse degree audit base reports did not return the students selected on the Student Finder
Run the Degree Audit or What If Report
Accounting
Enhancement
51430
Added ability to configure balance sheet/profit & loss line titles and sub totals
Balance Sheet/P&L Captions
Accounting
Change
51761
Allowed a vendor city location up to 25 characters long
Vendors
Accounting
Enhancement
46160
Added ability to add or edit a vendor via the web (without accessing the client)
Vendors
Accounting
Change
51867
Changed page title of Gl Funds to General Ledger Funds
General Ledger Funds
Accounting
Change
51963
Checkbook selections on GL Funds are now limited to alternate checkbooks configured in AP Control
General Ledger Funds
Admissions
Change
51704
Renamed Trk Sources page to Sources
Prospect Finder
Admissions
Change
51683
Inquiries and applicants with an entering semester of 999999 will only show if their inquiry date is within the number of days in the past as defined in custom control DASHBOARD Sequence 1, Parameter 1
Dashboards
Admissions
Bug
51267
Resolved issue where inquiry semester was not added when uploading leads via spreadsheet under certain circumstances
Upload Leads from Spreadsheet
Admissions
Bug
51714,
52123
Resolved issue where when uploading leads by spreadsheet if birthday was not included all leads would not be imported
Upload Leads from Spreadsheet
Admissions
Bug
52035
Corrected message upon upload of leads from spreadsheet that had incorrect information
Upload Leads from Spreadsheet
Admissions
Enhancement
30984,
51805
Added ability to trigger an activity based on home zip code upon submission of an admissions application
Set up Inquiry Forms and Admissions Applications
Admissions
Change
51777
Changed default criteria for Prospect Finder filters Tracking Source and Tracking Source Workflow Name to Is One of instead of Starts With to improve system performance
Prospect Finder
Admissions
Bug
51073
Resolved issue where counselor assignments by EPS code could not be deleted
Set up Round Robin Admission Counselor Assignment
Financial Aid
Enhancement
51873
Added ability to import a list of student ID numbers into the F/A Disbursement Roster
F/A Disbursement Roster
Financial Aid
Bug
51869
Resolved issue where Financial Aid dashboard button to disbursement rules led to wrong page
Disbursement Term Rules
Financial Aid
Bug
51869
Resolved issue where Financial Aid dashboard button to Control did not work
F/A Control
Financial AidBug51994Resolved issue where Financial Aid acceptance was being removed upon origination or disbursementF/A Financing Review
Financial AidChange51799Original Scheduled amount will now only be adjust when an administrator adjusts/overrides scheduled amountF/A Financing Review
Financial AidBug51559, 51560, 51558Appearance adjustments to Financial Aid Acceptance and ReviewF/A Financing Review
Financial AidBug51780Resolved issue where scholarships were being removed upon auto packagingF/A Scholarship/Other Packaging Rules
Financial AidBug51908Financial Aid listing page adjusted to show correct field for Award AmountF/A Listing Page
Financial AidEnhancement51527Custom Controls FA_ECMDATE 1-1 and 1-2 added to use Term Rule Dates in ECM 3rd-party integration export instead of degree begin/end datesECM Connection
Student Financials
Bug

Student Finder amount due now subtracts loan origination fee based on the fee loan percent on the student's financial aid award
Student Finder
System
Bug
52120
Resolved issue where custom control SYUSUNLENG was not respected when username format is set to nickname dot last name
Users
System
Bug
52131
Resolved issue where users could not log in if their records were missing specific biographical data
Users
Third-Party Integration
Enhancement
51007
Added ability to receive an Open API request where header value contains charset=utf-8
Open API
Third-Party Integration
Enhancement
50873
Added integration with learning management system Blackboard Learn
Blackboard Learn
Third-Party Integration
Bug
51982,
52093
Resolved issue where Authorize.net payments were not processed under certain circumstances if using multiple Authorize.net merchant accounts
Authorize.net
Workflows, Activities and Database Triggers
Bug
52042
Resolved issue where download function did not work on Activity Tracking
Activity Tracking
Workflows, Activities and Database Triggers
Change
45176
Changed icon for duplicating a workflow

Workflows, Activities and Database Triggers
Bug
51928
Resolved issue where a workflow on a student's activities tracking page could not be duplicated

Version: October 2021  (Release Date: 11/2/21)

ModuleCategoryCaseDescriptionDocumentation
Academic
Enhancement
47020
Added ability to record clock hours attended for a class exception meeting
Record Attendance & Attendance Reports
Academic
Bug
50004
Resolved issue where an external degree could not be added to a student's record
Degrees / Majors
Academic
Enhancement
51236
Added the ability to show a student's preferred pronoun on a course roster (Permission #1259 required)
Course Rosters
Academic
Bug
50269
Resolved issue where batch degree audits would fail to load under certain circumstances
Run the Degree Audit or What If Report
Academic
Change
51379
Added Syllabus Code field to Course Detail page
Add and Schedule a Course
Academic
Enhancement
50485
Added ability to use two different transcript formats: one for credit-based majors and one for clock-hour majors. Previously all majors used same format.
Reg. Control
Transcript
Academic
Enhancement
51236
Added gender identity and pronoun to the student finder
Student Finder
Academic
Change
51322
Added Asynchronous Clearinghouse process back to client (process supported only for legacy customers.)

Academic
Bug
50846
Resolved issue where program start date was not correct under certain circumstances
National Student Clearinghouse
Academic
Change
50852
Excluded students with a Campus Cafe degree status of X from the enrollment file (X status is available only for customers with a customized version of Campus Cafe)
National Student Clearinghouse
Accounting
Enhancement
51097
Added ability to add up to 9,999 sub expenses to a voucher
Accounts Payable Entry
Accounting
Enhancement
46493
Added the ability to configure GL Funds through the browser (Permission #421 required)
General Ledger Funds
Accounting
Bug
51468
Resolved issue where date on printed checks was incorrect

Accounting
Bug
51302
Resolved issue where voiding a hand check was not properly updating underlying accounting entries

Admissions
Enhancement
51049
Changes to improve admissions dashboard load speed
Dashboards
Admissions
Enhancement
43185
Added ability on Prospect Finder to see activity tracking workflows with category of source alongside results to allow for tracking of source of inquiries
Prospect Finder
Admissions
Enhancement
51236
Added gender identity and pronoun to the prospect finder
Prospect Finder
Admissions
Enhancement
51050,
51060
Added ability to show on admissions dashboard all prospects interested in a specified semester forward regardless of inquiry date. Admissions control requires permission #208.
Admissions Control
Admissions
Bug
51182
Resolved issue where an admissions portal config page would fail to load if the admissions portal referenced a non-existent activity tracking template
Set up Inquiry Forms and Admissions Applications
Admissions
Bug
51040
Added measures to prevent an applicant from receiving an error when submitting an application if they spend too long completing the application

Admissions
Enhancement
50932
Added ability for round robin option #2 admissions counselor assignment to apply to applications as well as inquiries
Set up Round Robin Admission Counselor Assignment
Alumni/Development
Enhancement
51236
Added gender identity and pronoun to the alumni finder
People Finders
Financial AidChange
The 21-22 year Pell and Loan schedules have been copied to 22-23 for preliminary packaging.  Once the government releases the official schedules for 22-23 these schedules will be updated. Please note that once the official schedules are released by the DoE, you will need to repackage students with the new amounts.  They are not automatically updated.
Financial Aid
Enhancement
46562
Added ability to package scholarships and other aid through F/A Packaging process using a SQL query to select studentsScholarship and Other Aid Packaging Rules
Financial Aid
Enhancement
46562
Added ability to package scholarships and other aid through student finderScholarship and Other Aid Packaging Rules
Financial AidEnhancement47263
Added ability for students to review and accept financial aid loans online through the F/A Status pageStudent Financing Review and Acceptance
Financial AidEnhancement51336Custom Control FA_ACCEPT 1-1 Added to automatically change an awards status to a defined status when a student accepts their aid from financing review page
Student Financials
Change
50999
Added directions to the 1098-T page
1098-Ts
Student Financials
Bug
50846
Resolved issue where 1098T Box 1 (payments box) was not calculating correctly under certain circumstances
1098-Ts
Student Financials
Bug
51602
Added cents to 1098T Box 5 (scholarships)
1098-Ts
Student Financials
Bug
47768
Resolved issue where check number did not clear when entering a new transaction in Fast Cash Batch
Cash Batch
System
Change
51400
Expanded STPARM for County to accommodate 10 characters
Drop Down Menu Options
System
Enhancement
51236
Added the ability to record a person's preferred pronoun
People Profiles
Person Record
System
Bug
49882
Resolved issue where clicking the Filters button while on a billing statement did not function
Navigation, Search and Help
System
Change

Moved all data in gender identity to preferred pronoun. Permissions will need to be adjusted for users to see this data. Preferred pronoun requires permission #1259

Third-Party Integration
Enhancement
50867
Added ability to set a default activity tracking template for texting by permission group
MessageMedia
Permissions
Third-Party Integration
Bug
51078
Resolved issue where system error message would appear when attempting to text from a student's profile if no valid text workflows were created.
MessageMedia
Third-Party Integration
Enhancement
50660
Added the ability to direct applicants and students to an Authorize.net merchant account by specifying the admissions site(s) to pair with each Authorize.net account
Authorize.net
Third-Party Integration
Bug
45489
Resolved issue where FTP subdirectory was not found when retrieving spreadsheets of student payments from a remote server
Payments from Spreadsheet on FTP Server (Remote Cash Files)
Third-Party Integration
Enhancement
45489
Added the ability to retrieve spreadsheets of student payments from two, rather than one, remote FTP server
Payments from Spreadsheet on FTP Server (Remote Cash Files)
Third-Party Integration
Enhancement
44709
Added integration with Course Key
CourseKey
Third-Party Integration
Change
50944
Adjusted the style of the Authorize.net form
Authorize.net
Workflows, Activities and Database Triggers
Enhancement
47267
Added the ability to search by due date, submitted date and competed date ranges to activity tracking screens
Activity Tracking
Workflows, Activities and Database Triggers
Enhancement
47267
Added admissions site code, high school graduation year, telemarketer code, mail code and text allowed as columns on the all users activity tracking screen
Activity Tracking
Workflows, Activities and Database Triggers
Enhancement
50994
Changes to interest codes when made on the inquiry detail page are now logged in the audit log
Audit Log

Version: September 2021-2 (Release Date: 9/29/2021)

ModuleCategoryCaseDescriptionDocumentation
Accounting
Bug
50960
Resolved issue where check register could not be run under certain circumstances

Workflows, Activities and Database Triggers
Enhancement
50993
Interest codes 2-6 added as constraint options on activity tracking templates
Creating Activities

Version: September 2021 (Release Date: 9/26/2021)

ModuleCategoryCaseDescriptionDocumentation
Academic
Enhancement
49965
Added ability to copy all courses with the same section number to new sections within the same semester
Copy Courses
Academic
Enhancement
42018,
49019,
50703
Added gender identity to course rosters (Permission #1255 required)
Course Rosters
Academic
Bug
50354
Resolved issue where attendance date exceptions could not be deleted under certain circumstances
Configure Attendance
Academic
Enhancement
50589
Added marital status to the student finder
Student Finder
Academic
Enhancement
50589
Added Prior School Rank and Prior School size to student finder
Student Finder
AcademicEnhancement50254
Optimized Class Roster Base Report to pull data on average about 10 times quickerReports
Accounting
Enhancement
49573
Vendor's 1099 value now automatically fills in when adding a subexpense
Accounts Payable Entry
Accounting
Bug
50851
Resolved issue where invoice was able to be posted to a closed accounting period
Accounts Payable Entry
Admissions
Change
41132
Re-positioned add score box on page
Enter Scores
Admissions
Bug
50600
Resolved issue when birthday did not appear when elevating lead to application
Elevate Lead to Application
Admissions
Enhancement
50528
Added six interest code drop down fields as application questions
Set up Inquiry Forms and Admissions Applications
Admissions
Enhancement
42018,
50299
Added gender identity as application question
Set up Inquiry Forms and Admissions Applications
Admissions
Enhancement
48715
Added High School GPA (recalc) field to Prospect Finder
People Finders
Admissions
Enhancement
48050
Added inquiry interest codes to Prospect Finder
People Finders
Admissions
Enhancement
48050
Added Salutation Description to Prospect Finder download
People Finders
Admissions
Bug
50659
Resolved issue where multiple prospect records within the same Open API array would not be processed
Open API
Financial Aid
Enhancement
40331
Added ability to disburse a batch of non-federal awards through a browser-based interface on the disbursement roster page
Disburse Awards in Batch
Financial Aid
Bug
50563
Resolved issue where award semester was not properly captured during an upload of financial aid awards

Financial Aid
Bug
50411
Resolved issue where links to ISIRS did not appear
Auto Packaging & View ISIR
Financial Aid
Change
50466
Added support for 2022-2023 ISIRS
Auto Packaging & View ISIR
Financial Aid
Bug
50462
Resolved issue where incorrect data was included in ECM Export
ECM Connection
Student Financials
Bug
50495
Resolved issue where editing a student accounts receivable transaction with a credit card transaction fee would improperly change the amount received.

System
Bug
48529
Corrected the spelling of fax on the Address/Phone Detail page
Update Biographical Info
System
Enhancement
50263
Added ability to assign permission group to existing users using uploaded spreadsheet of ID numbers (Requires permission #1258)
Users
System
Change
44022
Removed depreciated instructions to backup database before merging users or organizations
Users
System
Bug
46893
Removed non-working show password buttons from password change page
Users
System
Bug
39614,
48591
Resolved issue where Person Selected menu did not appear on mobile devices or small browser windows

Third-Party Integration
Bug
49304
Resolved issue where spreadsheet payments brought in through FTP were not bringing in correct transaction code
Payments from Spreadsheet on FTP Server (Remote Cash Files)
Workflows, Activities and Database Triggers
Bug
50086
Resolved issue where IN and NOT IN constraints in activity tracking templates were not respected
Creating Activity
Workflows, Activities and Database Triggers
Bug
50358
Resolved issue where an activity tracking template set not to apply to transfer courses would still apply under certain circumstances
Creating Activities
Workflows, Activities and Database Triggers
Bug
50488,
50629
Resolved issue where confirmation message on Activity Tracking indicated wrong count of activities that would be marked as done or not done
Activity Tracking

Version: August 2021 (Release Date: August 28)

ModuleCategoryCaseDescriptionDocumentation
Academic
Bug
49318
Provided support for fractions of an hour on scheduled hour attendance reports
Record Attendance & Attendance Reports
Academic
Change
36329,
49561
Students can now have the same individual as advisor 1 and advisor 2
Assign Academic Advisor
Academic
Bug
50185,
50335
Resolved issue where attendance taken button could not be unchecked on course rosters
Record Attendance & Attendance Reports
Accounting
Enhancement
50072
Added error message to prompt user to run checks prior to running check register even if batch contains ACH transactions only

Accounting
Enhancement
49161
Added ability to see accounts payable history associated with specific vendor to browser interface
Accounts Payable History
Accounting
Enhancement
49566
Added invoice number to voucher listing page
Accounts Payable Entry
Admissions
Enhancement
45204
Added ability to upload new leads via a spreadsheet. (The process does not update existing records.)
Set up Lead and Scores Upload from Spreadsheet
Upload Leads from Spreadsheet
Admissions
Enhancement
45204
Added ability to upload test scores (e.g. ACT or SAT) from a spreadsheet
Set up Lead and Scores Upload from Spreadsheet
Enter of Upload Scores
Admissions
Bug
36978,
50251
Corrected browser title for the Admissions Saved Forms page
Saved Applications
Attendance
Bug
50138
Resolved error where attendance date exceptions could not be added under certain circumstances
Configure Attendance
Financial AidEnhancement48212Various data points and filters added to all financial aid Base Reports.
Added new Report "FinAid Disbursements by Award with FISAP Info" that shows enrollment and FISAP data to assist in reporting.
Reports
Financial Aid
Enhancement49790
Added Import/Change Date filter to F/A packaging page to be able to sort by ISIR's received within a date range.
Also, a few optimization tweaks were made to load the packaging page quicker for schools with many ISIR packaging rows.
F/A Packaging
Financial AidBug49963
Resolved packaging issue with Subsidized loan amounts were counted twice when considering aggregate loan limits
Financial Aid
Bug
50076
Extended number of years available for MPN expiration
F/A MPN and EC Doc Portal
Student Financials
Enhancement
48884
Check number for a student refund has been added to the student ledger
Student A/R Ledger
Student Financials
Bug
50045
Resolved issue where group billing would not reverse certain charges when a student dropped all classes
Group Billing
System
Change
50232
Changes to improve performance around activity tracking when fields are merged
About Workflows and Activities
Third-Party Integration
Enhancement
49602
Connection to Moodle has been redesigned to add additional configuration options. The process also now runs on a schedule of appx. every 10 minutes rather than in real time to ensure system performance.
Moodle
Third-Party Integration
Enhancement
49282, 49930
DocuSign integration now supports an envelope with as many as five individual documents
DocuSign
Third-Party Integration
Enhancement
50089
Added option for spreadsheet of student payments from FTP server to not be tied to student payment plans
Payments from Spreadsheet on FTP Server (Remote Cash Files)
Third-Party Integration
Change
47140
Parchment XML request files are now deleted immediately after retrieval instead of 30 days later
Parchment
Third-Party Integration
Enhancement
49896
Added ability for hold in Campus Cafe to deactivate Canvas enrollments
Canvas
Third-Party Integration
Change
50297
Connection to Brightspace will temporarily pause if Brightspace is unable to be reached
Brightspace
Third-Party Integration
Change
43889
The send text icon on a person's profile is now not shown if the individual does not have Text Allowed checked on their Bios page
MessageMedia (Text Messaging)
Workflows, Activities and Database Triggers
Bug
49807
Resolved issue where users with read-only access to an activity tracking template member could mark workflows within the member as done on activity tracking
Activity Tracking

Version: July 2021.17 (Release Date: 8/10/21)

ModuleCategoryCaseDescriptionDocumentation
AcademicBug49936
Resolved issue where an additional degree could not be added under certain circumstances Degrees / Majors
Financial AidBug49210
Resolved issue where CIP starting with a zero were not properly exported to CODF/A Disbursements
Financial AidBug49836,
49838
Resolved issue where student IDs could not be transferred from the FA Disbursement Roster to the student finderF/A Disbursement Roster

Version: July 2021.14 (Release Date: 8/5/21)

ModuleCategoryCaseDescriptionDocumentation
AcademicBug49785
Resolved issue where recorded clock time class attendance could not be edited
AcademicBug49766
Resolved issue where student's current semester status did not show on the people profile pagePeople Profiles
AcademicBug49832
Resolved issue where a degree audit requirement group could not be deletedDegree Audit Setup
AcademicBug49825
Resolved issue where degree audit requirements could not be copiedDegree Audit Setup
AccountingBug49749
Resolved issue where the General Ledger lookup produced an errorGeneral Ledger Lookup
AccountingBug49845
Resolved issue where check register was unable to be processed under certain circumstances
AdmissionsBug49784
Resolved issue where tabs covered admissions application shown on a mobile device
Financial AidEnhancement49862
Base Report Added: "FinAid Upload Add Awards" to create a file to add a batch of institutional awards, sent from the student finder
Student FinancialsBug49555
Resolved issue where the Make a Payment page would fail to load under certain circumstances
Student FinancialsBug49833
Resolved issue where cash batch was unable to be posted under certain circumstances Cash Batch
Student FinancialsBug49751,
49754,
49770,
49806
Resolved issue where bill batch was unable to be posted under certain circumstancesBill Batch

Version: July 2021 (Release Date: 8/2/21)

ModuleCategoryCaseDescriptionDocumentation
AcademicEnhancement48931
When a course is marked as catalog inactive for the catalog semester, it will not be an option for a transfer target courseAdd and Schedule a Course
Post or Remove Transfer Credit
AcademicBug49065
Resolved issue where students registering for classes would cause system to become unresponsive under certain circumstances.
Student Self Service Registration
AcademicBug49120,
49163
Resolved issue where a Data Tables Warning error would appear on the Major Restriction Listing Page under certain circumstances Restrict Course Enrollment by Major
AcademicBug48643Resolved issue where warning box did not appear if tried to enter a last day of attendance for a student enrollment prior to an attendance recordEnrollment History and Enrollment Detail
AcademicEnhancement49198
Added ability to configure holds to block students from seeing their class schedule on the Register for Classes screen. (Student hold permission #2020)Student Hold Maintenance 
AcademicBug49542Fixed directions to clarify the supported file upload formatsBatch Enrollment Registration and Grade Import
AcademicBug49318Resolved issue where hours attended was rounding incorrectly on the clock hour history reportRecord Attendance & Attendance Reports
AcademicChange49140Adjusted placement of Racial Background header on Bios pagePerson Record
AcademicBug49037,
49320
Resolved issue where removing class meeting time would show a system error under certain scenariosAdd and Schedule a Course
AcademicBug49247National Student Clearinghouse report now bases program start date on CIP code rather than majorNational Student Clearinghouse
AcademicChange48342On the course roster, if a student's nickname and middle name are the same, the system will hide the middle nameCourse Rosters
AccountingBug49015
Resolved issue where all items in the accounting menu did not always appear
AccountingBug49383
Resolved issue where ACH payments were not showing in the AP check listing report
AccountingBug49383
Resolved issue where the check count was inaccurate on the AP check listing report
AccountingBug49383
Resolved issue where system batch number did not appear on AP checking listing
Accounting
Bug49150Resolved issue where under certain circumstances a voucher would claim its subexpenses did not total to the voucher total even when they didAccounts Payable Entry
Accounting
Bug49149Resolved issue where when creating a voucher if the required member field is blank the wrong error message was displayedAccounts Payable Entry
Accounting
Bug49159Resolved issue where if inputted too long a member name when adding a voucher the system would not display an errorAccounts Payable Entry
AccountingEnhancement 49168System now provides warning if the entered invoice number matches an invoice number previously used for the vendorAccounts Payable Entry
AdmissionsBug48093,
49115,
49118
Resolved issue where certain admissions application questions marked as required could be skipped by the applicantSet up Inquiry Forms and Admissions Applications
AdmissionsBug49361
Allowed adding and editing options for the Accept Condition Code drop down

Applicant Detail

AdmissionsBug49297
Resolved issue where if system was configured to allow multiple applications of the same type, users were unable to select an application of the same type when submitting the person as applicant on the inquiry detail screenInquiry Detail
Multiple Applications
AdmissionsBug

48096,
48379,
48530,
48694,
48793,
48887,
49242,
49248,
49268,
49415,
49333

Resolved issue where answers to application questions were not appearing on the application
AdmissionsBug45535,
46733,
49293
Resolved issue where an applicant would receive a system error when submitting an application under certain circumstances
AdmissionsBug49139,
49244,
49394
Resolved issue where an inquirer or applicant's prior school was unable to be deleted. Requires permission 2019Inquiry Detail
Applicant Detail
Financial AidBug/Enhancement45304
- Auto packaging using Term rules is now properly considering "other" aid into the need calculation.
- To enhance the accuracy of the need calculation a "Reduced Need" checkbox has been added to F/A Award Code Maintenance edit screen.
F/A Auto Packaging

F/A Award Code Maintenance
Financial AidEnhancement48130MPN and Entrance Counseling flags now show on F/A Packaging grid for students with MPN/EC imported to their profile. Only students with an active ISIR will show this flag.F/A Doc Portal
Financial AidEnhancement48848Added Base Report to assist with disbursing aid that was created using the Upload F/A Awards processUpload F/A Awards
Financial AidBug49013Resolved disbursement roster issue for institutions with multiple sites with only one F/A Control Record configured. For this scenario, all exports will default to the site 1 F/A Control Record.
F/A Control
Financial AidChange49086
All financial aid codes now appear on one pageCreate Award Code
Financial AidBug49210Fixed COD export issue where CIP codes starting with a 0 were not being exported out properlyF/A Disbursements
Financial AidBug49069Resolved issue where disbursement term rules did not copy the year correctlyDisbursement Term Rules
Financial AidEnhancement48860
Added report that shows errors when uploading Financial Aid Awards from a spreadsheet or PowerFaids

Upload F/A Awards Non-PowerFaids

Upload F/A Awards PowerFaids Institution

Financial AidBug49207
Fixed issue aid not being disbursed through the F/A Upload process when the schedule date was changed from original dateUpload F/A Awards Non-PowerFaids
Financial AidBug49032Manually awarded financial aid disbursements now require a scheduled date to prevent disbursement errors.
Financial AidBug49362
Resolved issue where Parent 2 was appearing twice on an ISIRView ISIR
HousingBug49219
Corrected spelling of roommate on a student's profile sessions tabPeople Profiles
HousingEnhancement 49459Added base report Housing and Meal Plan AssignmentsReports
Student FinancialsBug48958
Resolved issue where billing rule could not always be deletedBilling Charges Interface
Student FinancialsBug49348
When adding a payment plan to a student's record, the scheduled semester for each installment will now automatically match the award semesterPayment Plans
Student Financials
Enhancement 43024Added ability to mass assign a student-specific billing rule code to a group of students using the Student FinderStudent Finder
Apply Student-Specific Billing Rule
Student FinancialsBug49243Resolved issue where when a Bill Batch member was deleted the name of the member did not appear on the confirmation popupBill Batch
Student FinancialsChange49269,
49652
Removed Amount Due from profile due to incorrect amounts being shownPeople Profiles
SystemBug49043Resolved issue where permission #996 (home address) was not respected on the People Profile summary tabPeople Profiles
SystemBug48973,
49059
Removed non-working Student dashboard as an option from the Dashboard drop down menu
SystemEnhancement 48741
Added ability to record a person's preferred gender identity and/or pronouns on the Bios page and show it on the People ProfilePerson Record
People Profile
SystemBug49315,
49487
Resolved error where under certain circumstances two individuals were unable to be mergedUsers
SystemBug48543Resolved issue where under certain circumstances the system would log out a user attempting to view his or her own gifts
Third-Party IntegrationEnhancement 49337Added directions on the LMS Queue History screenBrightspace
Canvas
Third-Party Integration
Bug48902Resolved issue where Azure account creation would not work with specific type of password configurationAzure Active Directory Account Creation
Third-Party IntegrationEnhancement47140Added integration with Parchment for sending official transcriptsParchment
Third-Party IntegrationBug49514Resolved issue where Azure integration did not properly create a usernameAzure Active Directory Account Creation
Workflows, Activities and Database Triggers
Bug48666,
48857
Resolved issue where submitted time in an activity would always save as AMAssociating Activities with Individuals

Version: June 2021 (Release Date: 6/30/2021)

ModuleCategoryCaseDescriptionDocumentation
AcademicChange48566
Added alternative method to import final grades using student's Alumni Class Of as a unique identifierEnter and Post Grades
Academic
Bug
48807
Resolved issue where the Degree Audit Cross References screen could not be accessed
Degree Audit Setup
AcademicBug37204,
45675

Resolved issue where classes used as degree audit substitutions would improperly count toward an upper level class requirement. To implement this feature, custom control DACSNUMSUB Sequence 1, Parameter 1 must be set to Y

Degree Audit Setup
AcademicBug48722
Resolved issue where all classes were not showing on the Base Report Pre-requisite course listing by semester Base Reports
AccountingEnhancement

Changes to the general ledger system so it now creates two entries per transaction2021 General Ledger Release Notes
AccountingEnhancement
48218
Accounts payable (AP) voucher entry is now available through the browser rather than the clientAccounts Payable Entry
AccountingBug48915
Resolved issue where a general ledger account was unable to be createdGeneral Ledger Accounts
AdmissionsBug48769
Resolved issue where an admissions progress code could not be changed if the applicant did not have a usernameApplicant Detail
Alumni and Development
Bug48337Making a gift purpose inactive now hides it from the purpose menu when recording a giftGift Purpose
Financial Aid
Enhancement
46770
F/A Control Page has been updated to offer campus-specific settings for multi-campus institutions; and allows for multiple CPS/COD Pell, Loan, and Routing numbers for multi-campus institutionsF/A Control
Financial AidEnhancement47150
Financial Aid Over-award/Over Need Base report has been added to check for general over awardingReports
Financial AidChange47364
Cost of Attendance Page Updated Naming to "Cost of Attendance Templates"Cost of Attendance Templates
Financial Aid
Change48595150% SULA constraint on Term Disbursements Rule Templates will be ignored for for disbursements scheduled after 7/1/2021 according to Federal Regulations.Disbursement Term Rules
Financial AidEnhancement47150
Cost of Attendance Overage and Remaining Need report added to Base ReportsBase Reports
Student FinancialsEnhancement46589Added informational field in Billing Charges to categorize billing rules
Billing Charges Interface
Student Financials
Enhancement
47770
Added ability to customize the email receipt generated from a manual billing entry

Configure Manual Billing Entry Email Receipt

Student Financials
Enhancement
47770
Added ability to customize the email receipt generated from a manual cash payment

Configure Manual Payment Email Receipt

Student FinancialsBug48903
Resolved issue where meal plan and housing charges did not respect billing rule codes
SystemBug45362
Increased security that prevents forms from being embedded as iFrames
SystemBug48771Fixed misspelling on error screen
SystemChange48883
Functions that are available on through the browser have been removed from the Campus Cafe Client. Functions removed include student refund panel, cash upload button, ACH panel button, payments TMS upload, AR aging, Transaction lookup, National Student Clearinghouse, 1098T, FA periods, FA links, gainful employment, all degree audit functions, multi-student drop, seat county sync, AL control, gift purpose, admissions counselor assignment reset, general ledger account creation, housing menu, health menu, miscellaneous menu, attendance menu
Third-Party IntegrationChange48566
The LMS Management screen now requires access to permission #1236 instead of #399Brightspace
Canvas
Third-Party Integration
Enhancement
48154Added ability to see results of synchronization attempts between Campus Cafe and Brightspace or Canvas Brightspace
Canvas
Third-Party Integration
Enhancement
48132Added the ability to control the name of course offerings/sections created in Brightspace or CanvasBrightspace
Canvas
Third-Party Integration
Enhancement
37504Added the ability to import final course grades from MoodleMoodle
Workflows, Activities and Database Triggers
Bug48555,
48463,
48499,
48955
Resolved error where a template was unable to be chosen in a workflow definitionCreating Workflows

Version: May 2021 (Release Date: 6/6/2021)

Module
Category
Case
Description
Documentation
Academic/Student FinancialsEnhancement36826Added Base Report Course Fees to show all fees assigned to courses Course Scheduling
AcademicEnhancement43550Added ability for third parties (e.g. parents) to access selected academic and financial data for students in Campus Cafe depending on info release (FERPA) codesThird-Party Access
AcademicEnhancement
47879
Added ability to import final course grades from spreadsheet

Batch Enrollment Registration

AcademicBug47919
Resolved bug where activity assigned via course roster if had assigned to override would not be assignedCourse Rosters
AcademicEnhancement
47704Added Alternate ID field to biographical pageUpdate Biographical Information
AcademicChange47095Improved look for Advising History screenRegistration Control
AcademicEnhancement44144Added Base Report Waitlist Roster to show all students on all class waitlistsWaitlist
Academic
Bug
47865
Corrected directions on Course Copy screen
Copy Courses from One Semester to Another
AcademicBug47343
If a student repeats the same non-repeatable course twice and receives the same grade, the system now properly excludes one grade based on the institution's repeat rule settings.Transcript
Academic
Enhancement47342Added ability on transcript to to automatically remove from cumulative attempted credit totals the credits associated with classes subsequently repeated.Transcript
AcademicChange44928Improved look of the course screenAdd and Schedule a Course
AcademicChange47674
Changes to look of gradebook listing page, including freezing student names on the left while scrolling and elimination of arrows in grade input boxes
AcademicBug47604
Resolved issue where adding an attendance exception record to a course section with an existing exception record duplicated the exceptionConfigure Attendance
AcademicBug48064Resolved issue where entered date/user and changed date/user did not appear for transfer credit on the enrollment history screenEnrollment History
AcademicBug47999Semester based transcript now supports showing third minor provided minors appear at the bottom of the transcript rather than in the header. Controlled by Custom Control RG350DB, Sequence 77, Parameter 1Transcript
AcademicChange48314Renamed Code Array Restrictions to Student Hold Maintenance to better reflect function of screenStudent Hold Maintenance
AcademicBug48190Resolved issue where when entering a final grade as a filter on the Student Finder, Enroll Listing did not return resultsStudent Finder
AccountingBug47772Resolved issue when creating a new general ledger account listing system did not populate the function and fund.General Ledger Accounts
Admissions
Change
45825
On the applicant detail page relabeled section called Inquiry GPA Fields to Prior School GPA & Rank to clarify purpose of the section
Applicant Detail
AdmissionsEnhancement43692Added ability to collect credit card surcharge fee for enrollment and housing admissions depositsSet up Enrollment (Tuition) Deposit
AdmissionsEnhancement38188,
47600
Changes to the admissions application to facilitate Americans with Disability Act (ADA) compliance

Set up Inquiry Forms and Admissions Applications

AdmissionsBug47548,
47421
Resolved bug where when admissions progress code was changed by an applicant-paid deposit to P the progress code was not audited and did not initiate a database triggerDatabase Triggers
Alumni and DevelopmentBug47277Resolved issue where soft credits were not maintained when two users were mergedRecord Soft Credit
Financial Aid
Enhancement
45876
Added ability to upload financial aid awards by a spreadsheet provided the awards are not part of the COD document exchange process
Upload F/A Awards
Financial AidEnhancement/Change41402Cost of attendance and cost categories can now be applied and edited by individual student
This is a major update, please review this training video on the new Cost of Attendance Process to apply to one or multiple selected students.
To Edit/View individual Cost of Attendance user must have permission 1144
Cost of Attendance Detail
Financial AidEnhancement46559Added ability to mass-apply Custom Named Cost of Attendance template to selected students on F/A Packaging Page
Financial Aid Packaging Page
Financial AidEnhancement46559Added ability to mass-apply Custom Named Term Disbursement Rule to selected students on F/A Packaging Page
Financial Aid Packaging Page
Financial Aid
Enhancement
46885, 42188
Added Custom Control FA_LETTER 3-1 which enables the use of the "Academic Year" field to be used to generate separate Award Letters for separate Academic Year disbursements and Cost of Attendance for Borrower Based Academic Year institutions.
Funding Estimate (Award Letter)
Financial Aid
Bug47091Fixed issue on multi-student F/A Packaging page rows disappearing when clicking to "Include Non-Default" rows.
Financial Aid Packaging Page
Financial AidEnhancement47151Added Base Reports for Financial Aid Disbursements by Term & Award Codes with filters on Award Type
Reports
Financial AidEnhancement46883
Added ability with custom control to hide CAL grant on financial aid award letter
Funding Estimate (Award Letter)
Financial AidChange47551Academic Year and Payment Period dates have been moved to be set on disbursements' page individually instead of on the Award Level to accommodate borrower-based academic year institutions. Default academic year dates can still be set on Disbursement Term Rules.
Financial Aid Transactions
Financial AidEnhancement47603Payment Period date field has been added to the Disbursement Term Rules
Disbursement Term Rules
Financial AidEnhancement47940F/A Packaging Page rows will now be set to an "R-Repackage" status if a new subsequent ISIR is imported.
Financial Aid Packaging Page
Financial AidEnhancement45407Added F/A Doc Portal page to Financial aid tab on a student's profile to upload MPN files.
Added Permission: 1251 to Enable/Disable access
F/A Document Portal
Financial AidEnhancement48033Added Base Report to view MPN's on file in Cafe or CPS.
Reports
Financial AidEnhancement45410Added F/A Doc Portal page to Financial aid tab on a student's profile to upload Entrance/Exit Counseling files
Added Permission: 1251 to Enable/Disable access
F/A Document Portal
Financial Aid
Enhancement
48033
Added Base Report to view Entrance Counseling on file in Cafe.
Reports
Financial AidEnhancement48115Added CPS Change, Highlight, and Verification field flags (#, @, h, V) to printed ISIR view.View ISIR
Financial AidChange48129To improve screen loading times on the Financial Aid Packaging Page; a user must now click the Submit button to generate the packaging information grid. A user can filter by Award Year, Current Packaging status, or to include Non-Default ISIR packaging rows.
Financial Aid Packaging Page
Financial Aid/
Student Financials

Enhancement47982On the Financial Aid Control Page institutions can now choose separate semesters for financial aid to show on the student's statement versus the student's payment page. This is useful for institutions that bill for a full year, but only want to show the current semester on the student's statement.F/A Control
Student FinancialsEnhancement
44307Added ability to retrieve spreadsheet from an FTP site with payment dataPayments from Spreadsheet on FTP Server (Remote Cash Files)
Student Financials
Enhancement
25371,
41100,
44307,
46142,
47859
Added ability to upload student charges from a spread sheet that contains the same student multiple times; this process replaces One Time BillingBill Upload from Spreadsheet
Student FinancialsBug46307,
47260
Resolved issue where group billing would time out under specific circumstances Group Billing
System
Change
47382
Removed depreciated Custom Control WEBSHOWSSN

SystemChange48026
Improved look of the Salutations screen
SystemEnhancement47916Ethnic codes can now accommodate 10 characters, up from 1Menu Options (STParms)
SystemChange39079
Masked user passwords on User Permission Maintenance screen
Users
Third-Party Integration
Enhancement
47687
Added ability to bring in select historical data from BrightspaceBrightspace
Third-Party Integration
Enhancement
47021,
47157,
47871
Added ability for Campus Cafe to queue up courses and enrollments created in Campus Cafe for later automatic creation in Brightspace or Canvas by setting Web App Config BRIGHTSPACE_AUTO_QUEUE_ITEMS to Y for Brightspace or CANVAS_AUTO_QUEUE_ITEMS to Y for CanvasBrightspace
Canvas
Third-Party Integration
Change47879Moved Brightspace and Canvas final grade import function to LMS Management Screen
Brightspace
Canvas
Third-Party Integration
Enhancement
47818,
47910
Added ability to configure Campus Cafe logout button so when clicked ends the session of Campus Cafe and the Azure or Google sessionAzure SSO
Google Workspace SAML SSO
Third-Party IntegrationEnhancement42065Added ability to pass additional data to DocuSign and support multiple signers when the Campus Cafe activity is assigned directly to an individual.DocuSign
Workflows, Activities and Database Triggers
Change
47728
Changed labels: Advisor to Advisor 1; Counselor to Admissions Counselor; Valid Progress Codes For Past-Due Jobs & MS Word Merges to Valid Progress Codes For Scheduled Jobs & MS Word Merges to clarify functions
Creating Workflows
Workflows, Activities and Database Triggers
Bug47745
Resolved issue where activities with workflows set to mode note only were unable to be added as quick commentsCreating Activities
Workflows, Activities and Database Triggers
Bug48164
Resolved issue where there was a trailing space after the username merge fieldCreating Workflows

Version: April 2021-18m (Release Date: 4/26/2021)

Module
Category
Case
Description
Documentation
Academic
Change
44412
Improved look of Enrollment Participation and Grade History page. Permission #2010 must explicitly be set to RO for this page to display now.
Enrollment Participation and Grade History
Academic
Change
46247
Improved look of Gradebook Grid page

AcademicBug47395Resolved issue on the Student Finder where the Class Level filter did not workStudent Finder
Academic
Bug
47477
Credits or Clock Hours field on Enrollment Detail expanded to accommodate four digits preceding the decimal point
Enrollment History and Enrollment Detail
Activities and Workflows
Enhancement
34101
Added ability for a database trigger or course roster to initiate an activity/workflow that emails the instructor of a student's class.
Creating Workflows
Admissions
Enhancement
40394
Improved the look of the Round Robin Counselor Assignment Maintenance screen and added ability to see all assignments at once
Round Robin Assignment
AdmissionsEnhancement46820Added application and inquiry form descriptions to admissions portal configuration page and admissions portal pageSet up Inquiry Forms and Admissions Applications
Alumni and Development
Change
47305
Improved look of the look of the Constituent Detail screen

Alumni and Development
Enhancement
39921
Added custom control FORMERFIND, Sequence 1, Parameter 1 that allows Alumni Finder and Parent Finder last name filter to search both current name and former name fields
Alumni Finder
Attendance
Change
46747
Improved look of the Clock Hour Attendance report page
Attendance
Financial Aid
Bug
46896
On the Financial Aid dashboard fixed link to point to EDconnect download page

Financial Aid
Bug
47249
Proper years now show in comment codes on ISIR
View ISIR
Financial Aid
Change
46973
Corrected page title of the Financial Aid Disbursement Roster page
Financial Aid Disbursements
Financial Aid
Change
47297
Clarified Academic Year description in F/A disbursement term rule page
Financial Aid Term Rules
Financial Aid
Change
47362
Clarified field descriptions in F/A Packaging Detail page
Package Detail Page
People Finders
Enhancement
39921
Added former name column to results for All People, Prospects, Parents and Faculty finders
People Finders
People Finders
Enhancement
39921
Added former name as a filter to all People Finders
People Finders
Student Financials
Change
46974
Updated directions on the AR Aging Process
AR Aging Process
System
Enhancement
45628
Added ability to create database trigger based on the deceased code field
Creating Database Triggers
System
Bug
45901,
47100,
47175
Improvements to the scheduled jobs process to improve system performance

SystemChange47291Clarification to stack error message to contact Cafe Support
System
Change
47234
STPARM field that holds admissions counselor ID number is now labeled as such
Drop Down Menu Options (STParms)
System
Change
47130
Moved permission #1234, which controls access to advisees seen on the dashboards, to the global module from the registration module
Dashboards
System
Bug
47023
Implemented technical steps to improve scheduled jobs processing

System
Change
46393
Improved look of the student holds screen
Student Holds
SystemEnhancement44380Added ability to create database trigger based on creation of a username
Creating Database Triggers
Third-Party Integration
Bug
41551
Permission #1092 now applies to the smart phone icon, which initiates a text message on the profile page.
Message Media
Third-Party IntegrationEnhancement44380Added support for multiple domains for SSO
Workflows, Activities and Database Triggers
Enhancement46641Added new mode for workflow definitions, renamed other modes for clarification, implemented logic for where activities that contain text message workflows are able to be initiatedCreating Workflows

Version: March-2021-4m (Release Date: 3/29/2021)

Module
Category
Case
Description
Documentation
Academic
Enhancement
46167
Added Register for Classes button on the People Profile screen (permission #228)
People Profiles
Academic
Enhancement
46804
Added link to student profile from class registration page
Administrative Class Registration Add, Drop, Swap
Academic
Enhancement
46095
Added column with course contact hours to the course finder
Add and Schedule a Course
Academic
Change
46532
When entering attendance hours on the Clock Time screen the course and section is now required

Academic
Bug
46541
Resolved issue where classes with attendance exception records would show multiple times on student's enrollment history
Enrollment History and Enrollment Detail
Academic
Enhancement
46685
Added ability to record original semester a transfer course was taken
Post Transfer Credit
Academic
Change
46683
Custom Control TRANS_GRDE Sequence 1 Parameter 1 now applies to final course grade as well as year grade. When set to Y original course grade for transfer courses will appear on transcript instead of final course grade.
Transcript
Academic
Bug
46545
Resolved issue when a student's enrollment record was deleted corresponding attendance records were not deleted (removed) from the system
Record Attendance
Academic
Enhancement
46720
On the student's course enrollment detail, setting a last day attended will delete all recorded attendance for dates after that date
Enrollment History and Enrollment Detail
Academic
Bug
46544
System will no longer allow the deletion of a course when course exceptions exist or student attendance records exist
Delete Course
Academic
Bug
46905
Resolved issue that caused National Student Clearinghouse process to produce invalid parameters error
National Student Clearinghouse
Academic (Reporting)
Bug
46053
Resolved issues with the IPEDS Outcomes report, specifically with Pell amounts

Admissions
Bug 46305
Resolved issue where the prior college was unable to be added on the admissions inquiry detail screen
Inquiry Detail
Admissions
Enhancement
37714
Added ability so emergency contact priority level is set for emergency contact collected on admissions application. This will allow parent 1 or parent 2 to show automatically as the emergency contact on the profile page.
Collect Emergency Contact on Application
Admissions
Enhancement
40394
Improved look of Round Robin Counselor Maintenance screen and added ability to see list of all counselor assignments

Alumni
Bug
46628
Resolved issue where primary constituent code did not always show accurately on profile page
People Profiles
Alumni
Bug
46047
Resolved issue where current employer did not always show accurately on profile page
People Profiles
Alumni
Enhancement
39030
Added the ability in finders to see the email, home phone and mobile phone of those related to the population returned
People Finder
Financial AidEnhancement45548COD response Informed Borrower information has been added to the F/A Disbursement Roster pageF/A Disbursement Roster
Financial AidEnhancement
46405For clock hour programs, an error is now shown when the Clock Hour Indicator is checked and no "Hours to Complete" are input. "Hours to Complete" for clock hour programs is required for financial aid auto packaging.
Academic Programs (Majors)
Financial AidBug
46455Resolved issue where clock hour programs above 900 hours were auto packaging aid above the yearly federal maximums.Academic Programs (Majors)
Financial AidEnhancement46643/
46646
FISAP Total Income (FTI) and Dependency Status has been added to the F/A Packaging page Grid and Detail for additional reporting functionalityF/A Packaging
Financial AidEnhancement46560/
46682
ISIR Processing dates and Student's state of legal residence added to F/A Packaging page, this can help in determining eligibility for some states' grantsF/A Packaging
Financial AidEnhancement39218/ 45188ISIR Print/Preview function is in beta and can be enabled with permission #1250 as R/O. If you choose to use this feature, please notify Campus Cafe support of any issues.Auto Package and View ISIR
Financial Aid
Bug46490Degree/Certificate text results on ISIR Preview adjusted to prevent text overlappingAuto Package and View ISIR
Financial AidEnhancement46491Additional ISIR comment codes on ISIR Preview added to avoid blank ISIR comments
Auto Package and View ISIR
Financial Aid
Bug
46590Negative Income/Tax amounts on ISIR Preview are now showing properlyAuto Package and View ISIR
Financial AidBug46761Driver's License State on ISIR Preview is now showing properlyAuto Package and View ISIR
Financial AidEnhancement
"CAL" State Grant for California can now be added to the Sub Loan Need Calculation Determination page with Custom Control FA_LETTER 3-2F/A Student Status
Housing
Bug
46571
On dorm room listing page dorm billing rule now automatically forced to uppercase to ensure rule is properly applied
Establish Dorms and Dorm Rooms
Housing
Change
46591
On dorm listing page renamed Billing Rule Matrix to Housing Billing Rule to clarify purpose of field
Establish Dorms and Dorm Rooms
Student Financials
Bug
46264
Resolved issue where a billing rules billing charge amount could not be negative
Billing Charges
SystemBug45244Merge Person/Org now allows merging of students with multiple ISIR revisions, and alerts user if there is a duplicate ISIR revision for both accounts.Users and Permissions
System
Bug
45971, 46135
Improvements to reduce Data Tables warning error messages

System
Bug
46592
Improvements to system performance related to activity tracking
Activity Tracking
System
Change
46313
Changed text "F/A" to "Financial Aid" on relevant screens

SystemChange46362Improved look of Financial Aid Cost of Attendance screenCost of Attendance
System
Change
46365
Improved look of Financial Aid COD Documents screen

System
Change
46364
Improved look of Financial Aid Control screen
Financial Aid Control
SystemChange46390Improved look of 1098-T Select Generation screen1098-T
System
Change
46391
Improved look of Group Billing screen
Group Billing
System
Change
46719
Removed border around student photo on people profile page to accommodate photos of different aspect ratios
People Profiles
System
Bug
46711
Resolved issue where daylight savings time was not accommodated for scheduled activity tracking items

Third-Party Integration
Bug
46808
Improvements to the Canvas integration to reduce unnecessary communications between Campus Cafe and Canvas
Canvas
Third-Party Integration
Enhancement
46660
Added ability to prevent integration from overriding existing Brightspace username or email. Also added ability to prevent user creation in Brightspace.
Brightspace

Version: February-2021-16m (Release Date: 3/1/2021)

Module
Category
Case
Description
Documentation
Academic
Enhancement
45357
Added on the student finder enroll history screen course start and end dates.
Student Finder
Academic
Enhancement
45357
Added on the student finder enroll history screen the student's academic advisor.
Student Finder
Academic
Enhancement
45404
Added ability to search for emergency contacts on finders
Emergency Contact
Academic
Bug
45966
Resolved issue where custom control SHOWCRSDAT was not respecting the default setting and course start and end dates were not appearing on student enrollment history screen or the student finder enrollment history screen.
Student Finder
Enrollment History
Academic
Bug
40404
Resolved issue where batch hour clock reports duplicated rows under specific circumstances.
Record Attendance
Academic
Bug
46040
Resolved issue where printing the grid from the grade book roster did not properly account for rounding in final grades.

Academic
Bug
46222
Resolved issue where student photos stored on an external database did not display. Applies only to customers who host Campus Cafe on their own servers.
Student Photos
Academic
Bug
46041
Resolved issue where transcript would not open if student had only transfer credit
View Student Transcript
Academic
Bug
45770
Resolved issue where transcript showed duplicate degrees

Academic
Bug
45990
Resolved issue with duplicate rows on clock hour report

Admissions
Enhancement
45047
Added ability to allow applicant to submit application of the same application type even if previously submitted application of that type. If so, previous application is archived as read only.
Multiple Applications and Admission History
Admissions
Enhancement
43883, 44677
Added ability to allow applicant to pay tuition deposit and/or housing deposit rather than deposit in full
Set up Enrollment Deposit
Admissions
Bug
45681
Resolved issue where IP addresses of applicants were not properly captured

Admissions
Bug
45737
Resolved issue where admissions forms were not properly archiving inquiry data

Admissions
Change
46268
Removed UNK as the default counselor set under specific counselor round robin rules set using Round Robin Counselor Maintenance
Round Robin Counselor Maintenance
Alumni
Bug
45841
Resolved issue where the degree granted date did not properly show on alumni profile

Financial Aid
Enhancement
45973
Added Event Audit Log entry when a new ISIR revision is received, enabling its use for Activity Tracking triggers.
Audit Log
Database Triggers
Financial AidEnhancement45773Added ability in Activity Tracking Templates to use the "IN-Comma Separated Values" constraint to read multiple ISIR comment codes separated by commas (e.g. 395,050,060...) from FA_PACKAGING.COMMENT_CODES.
Financial Aid
Bug
46026
Resolved issue where COD document export origination file was calculating origination fees incorrectly.

Student Financials
Bug
45725
Resolved issue with 1098T process failing to complete
1098-Ts
Student Financials
Enhancement
40404
Added ability to upload a spreadsheet of student refunds for processing
Student Refunds
System
Enhancement
45924
Added link to Knowledge Base controlled by permission #1249. Permission is set to NA by default.
Navigation, Search and Help
System
Enhancement
38894
Support for Google SAML using Google Workspace (formerly G Suite)
Google Workspace SAML Authentication
System
Change
45845
On profile page change label Phone to Mobile phone to reflect source of data
People Profile
System
Change
46057
On profile page change label Mailing Address to Home Address to reflect source of data
People Profile
System
Bug
45147
Holds that block access to a student schedule applies to a direct link from the student portal as well as from the main menu
Holds
Third-Party Integration
Bug
45801
Resolved issue where text replies sent from conversation view were sent by generic (fallback) phone number instead of user's phone number.
Message Media
Third-Party Integration
Bug
45713
Resolved issue that created null pointer exception error if Canvas user had no email
Canvas
Third-Party Integration
Enhancement
45729
Added check that requires recipient of text message to have a complete US phone number prior to sending text message
Message Media
Third-Party Integration
Enhancement
40946,
45734, 45735, 45736
Added adjustable text LOGINSSO_ERROR to display custom error message to user authenticated via SSO but not found in Campus Cafe.
Google Workspace SAML Authentication
Azure Authentication
Third-Party Integration
Enhancement
40404
Added ability to create file containing refunds to send to BankMobile. Campus Cafe may be configured to transfer this file via sFTP.
BankMobile
Third-Party Integration
Enhancement
41119
Added ability to exclude a specific course section from integration with Brightspace and Canvas.
Brightspace
Canvas
Add and Schedule a Course
Third-Party Integration
Enhancement
41119
Added ability to send student enrollments from multiple Campus Cafe sections to a single Brightspace or Canvas course.
Brightspace
Canvas
Add and Schedule a Course
Third-Party Integration
Bug
46353
Resolved issue that created null pointer errors
Brightspace
Third-Party Integration
Bug
46285
Resolved issue where passwords were created with digits 5 through 8 of the SSN instead of digits 6 through 9
Azure Active Directory Account Creation 
Workflows, Activities and Database Triggers
Bug
46075
If the Web App Config SUPPORT_EMAIL is blank scheduled workflow jobs would fail and produce an error. Now if the SUPPORT_EMAIL is blank, the jobs will be set to invalid and not sent.

Workflows, Activities and Database Triggers
Enhancement
46027
Improvements to allow activity tracking templates to accommodate multiple ISIRs
Activity Tracking Templates

Version: January-2021-14m (Release Date: 1/31/2021)

Module
Category
Case
Description
Documentation
Academic
Enhancement
44174
Custom Control CRSRSTNICK displays whether the student nick name shows instead of the first name on the course roster
Course Rosters
Academic
Enhancement
40725
Allow semester status codes to be set as inactive and not chosen while assigning to students
Semester Status Codes
Academic
Enhancement
44878
Added ability to select a degree level when viewing a transcript. Option controlled by permission #1246.
View Student Transcript
Academic
Bug
45099
Browser-based attendance reports are consistent regardless of menu path accessed from
Attendance
Academic (Reports)
Enhancement
43926
Added base report Attempted Credit Totals by Student Less Withdrawn Enrollments that shows enrollment totals by student per semester less withdrawn enrollments
Base Reports
Academic (Reports)
Enhancement
45468
Added ability to filter by student site to Missing Assignments report
Base Reports
Academic (Reports)
Bug
45412
Resolved issue that prevented some data from showing on the Room Used Listing report
Base Reports
Academic (Reports)
Bug
45159
Resolved issue that prevented the National Student Clearinghouse process from initiating
National Student Clearinghouse
Academic (Reports)
Bug
45097
Resolved issue that prevented the National Student Clearinghouse process from properly recording historical runs
National Student Clearinghouse
Admissions
Enhancement
44407, 46084
Added ability to filter the Prospect Finder by high school grad month and added result columns of high school grade month and high school grade month decoded to the Prospect Finder
People Finders
Admissions
Enhancement
44497
Added ability to record IPEDS code of school
Schools
Alumni & Development
Bug
42804
Alumni finder now searches for spouse first and last name
Alumni Finder
Alumni & Development
Bug
41490
Resolved issue where activities associated with soft credits were not properly applied in limited circumstances
Record Soft Credit
Financial Aid
Enhancement
45158
Added ability to add a custom disbursement term rule. This rule takes precedence over other disbursement term criteria.
Disbursement Term Rules
Financial Aid
Bug
45040
Resolved issue where scheduled date was overlaid with the disbursement date when funds were returned to COD
COD Documents
Financial Aid
Change
44800
Student financial aid portal renamed tab "Financial Aid Amounts" to "Estimated Award Amounts"
Fin. Aid Status
Financial Aid
Regulatory
45509
Added Pell schedules for the 2021-2022 federal financial aid year
Auto Packaging
Financial Aid
Regulatory
45548
Annual Student Loan Acknowledgement

Student Financials
Change
44976
Access to the 1098-T generation process page no longer requires access to the system admin module
1098-T
Student Financials
Enhancement
44197
Added ability to upload student payments from a spreadsheet
Upload cash payments
Student Financials (Reports)
Enhancement
43931
1098-T Review report and ECSI 1098-T report now includes option to exclude students from report whose Box 1 amount equals Box 5 amount
1098-T
Student Financials (Reports)
Bug
45051, 45052
Resolved issues with formatting of ECSI 1098-T export file
1098-T
Student Financials (Reports)
Enhancement
45531
Added invoice number to the AR Transactions for Date Range Base Report
Base reports
System
Bug
44998
Resolved issue where custom images were not being uploaded
Appearance
System
Enhancement
45149
Added ability to browse uploaded header and footer images and uploaded mail merge templates
Appearance
System
Enhancement
45141
Added ability to add custom CSS for the login page
Appearance
System
Change
44896
Modified appearance of Student Codes page; functions remain same
Student Codes
SystemChange
44890
Modified appearance of Enrollment History page; functions remain same
Enrollment History
System
Change
44894
Modified appearance of Student Status History page; functions remain same
Status History
System
Change
44799
Modified appearance of Billing Statement Select Date or Semester Range page; functions remain same
View Billing Statement
System
Change
44839
Modified appearance of Phones page; functions remain same
Update Biographical Info
System
Enhancement
45098
Additional error information provided when email fails to send

System
Change
44938
Reduced height of buttons and input fields to accommodate more information shown on one screen.
Affects all pages with fields
Third-Party Integration
Bug
45168
Resolved issue where students on a class waitlist were enrolled in Canvas class
Canvas
Third-Party Integration
Enhancement
44910, 45093, 45090
Added option to control whether the Campus Café to Canvas API creates Canvas usernames and/or updates existing Canvas usernames and/or emails
Canvas
Third-Party Integration
Bug
45181
Extraneous Microsoft Azure socket closed errors no longer created
Azure Account Creation
Third-Party Integration
Enhancement
44226
Added conversation view for texting conversations
Message Media
Third-Party Integration
Enhancement
41045, 44906,
System now converts non-supported curly quotation marks and apostrophes to straight quotation marks and apostrophes prior to sending text message
Message Media
Workflows, Activities and Database Triggers
Enhancement
47996Added ability for workflow to email all emails of tracked person except the preferred emailCreating Workflows
Workflows, Activities and Database Triggers
Enhancement
45260
Added ability to add default long comment to an activity; when the activity is associated with an individual the content of default notes will appear in the long comment automatically
Creating Activities
Workflows, Activities and Database Triggers
Enhancement
44826
Admissions counselor is audited upon application submission, workflow can now be triggered to admissions counselor upon application submission

Workflows, Activities and Database Triggers
Enhancement
40275
Added ability for workflow to email admissions counselor
Creating Workflows
Workflows, Activities and Database Triggers
Enhancement
44686
Added field to activity that records if an error initiating scheduled workflow occurs and prevents system from attempting to initiate it again.


Build 128m (Release Date: 12/24/2020)

CategoryCaseDescriptionDocumentation
Bug44720Resolved issue with certain types of transcripts not openingTranscripts
Bug44224Fixed styling issue with ISIR Import button on F/A Packaging screenF/A Packaging
Bug42804Resolved issue with searching spouse names in Alumni finder

Build 117m (Release Date: 12/18/2020)

CategoryCaseDescriptionDocumentation
Bug44708, 44699Resolved issue with activity tracker not behaving as expected or saving default optionsActivities
Enhancement44718Gradebook final course grades now calculate from range set on quality points listing screenQuality Points Listing
Note
Effective 12/18/2020, release numbers restarted at 117m.

Build 222 (Release Date: 12/14/2020)

CategoryCaseDescriptionDocumentation
Enhancement44284All Applicants base report now includes minorsReports
Bug44253PayPal application fees are now properly sent into Campus Cafe cash batch
Bug44454Resolved issue where students were inappropriately being charged health insuranceBilling
Enhancement44242Inquired and application majors and minors now fully searchable and exportable from prospect finderPeople Finders
Enhancement43572Additional logic to prevent duplication of leads when submitted through the APIOpen API
Bug44457Properly code the correct ISIR as the default ISIR to package
Bug44507Clicking Your Prospects from the admissions dashboard now properly returns expected resultsDashboard
Bug44472,44494,44473,
44509,44510,44515,
44520,44532,44538
Resolved issue that prevented the submission of applications/inquires and merging of duplicate records due to improper saving of email address
Bug44333,44406Proper advisor shown on student profile tabAdvisors
Enhancement
Additional filtering available on COD response page.COD Response Files and Disbursements

Build 215 (Release Date: 12/3/2020)

CategoryCaseDescriptionDocumentation
Change43837Permission 387 now controls access to the 1098T page rather than permission 12401098T

Build 214 (Release Date: 11/25/2020)

CategoryCaseDescriptionDocumentation
Enhancement43897Expanded the settings window that opens when creating a billing chargeBilling Charges
Bug43970Batch enrollment will enroll a student even if the student was previously dropped from the classBatch Enrollment Registration

Build 213 (Release Date: 11/24/2020)

CategoryCaseDescriptionDocumentation
Bug43918Cost of attendance displays on funding estimate (award letter) when configuration set to showFunding Estimate
Enhancement38894Workflows can now email all emails associated with the tracked person, not just the preferred emailWorkflows
Enhancement43897Enlarged the billing rules screenBilling Charges
Change43898Removed from Campus Cafe client the gift purpose panel, course dates creation, multi drop, degree audit setup, Clearinghouse, session data copy and 1098-T and made them accessible from the webClearinghouse
1098-Ts
Session Data Copy
Degree Audit Setup

Build 210 (Release Date: 11/18/2020)

CategoryCaseDescriptionDocumentation
Enhancement43723New Base Report Transfer Credit Posted lists all transfer credit posted by individual student along with incoming school and equivalency informationReports
Bug43608 / 43725National Student Clearinghouse file no longer contains extraneous characters at the end of each data detail row.National Student Clearinghouse
Enhancement43798The file extensions for uploaded student photos will be automatically adjusted to lowercaseStudent Photos
Enhancement42626The ability to drop a group of students from a cancelled class or based on a spreadsheet is available from within the Campus Cafe web platformBatch Drop
Bug43580Applications removed from the holding table display the correct application fee on the applicant detail screen rather than .01Applicant Detail
Enhancement41018Multiple ISIR records are now supported with a flag to indicate the ISIR to be used for packaging.

Build 208 (Release Date: 11/18/2020)

CategoryCaseDescriptionDocumentation
Bug43714When the number of selected prospects to mass assign to an admissions counselor exceeds the maximum number set in configuration, the proper custom control (COUNSASSIG) is shown on the error page.Manual Assignment of Admission Counselor to Prospect(s)
Enhancement42812Expanded the site name in Reg. Control to allow a maximum of 50 charactersReg. Control
Bug43705If two admissions triggers had the same order number and description, the trigger would not work. Trigger now works in this situation.Set up Required Admissions Documents

Build 207 (Release Date: 11/13/2020)

CategoryCaseDescriptionDocumentation
Bug42997The Faculty Attendance Report base report now returns data even if no meeting days are specified for the courseReports
Bug43462Attendance Date Exceptions Now Can Be Added For Course Exceptions
Enhancement43511The activity tracking listing page shows the full description of an admissions progress code
Enhancement35510/ 43454 / 43456A code array restriction (hold) that prevents access to permission #408 now prevents access to the transcript as well as mid-term and final grade reports.Code Array Restriction

Build 206 (Release Date:  11/05/2020)

CategoryCaseDescriptionDocumentation
Bug43469Federal financial aid award origination fees round as expected
Bug43450The Admissions Inquiry Applicant Listing base report now properly returns results when no lead source is availableReports

Build 205 (Release Date: 11/05/2020 )

CategoryCaseDescriptionDocumentation
Enhancement43219Printable version of student payment screen now includes payment plan details
Bug43420 / 43404Resolved error message when attempting to merge an ISIR created inquiry with an existing record in certain circumstancesHolding table
Enhancement42454National Student Clearinghouse Enrollment report now available through the browserClearinghouse


Build 204

CategoryCaseDescriptionDocumentation
Bug43235Adjustments to reduce frequency of JSON error popups
Bug43250Permission 1238 now properly removes the Activity Tracking option from the main menu as indicatedPermissions
Bug43148Upon initial creation of a financial aid award code the reminder days out did not properly saveCreate Award Code
Bug43077Spacing on financial aid award letter (funding estimate) now appears as desired

Build 202

CategoryCaseDescriptionDocumentation
Bug40264For a subsequent inquiry, prior school GPA and school rank fields now are stored in inquiry history. Hispanic and ethnic codes do not overwrite if new inquiry is submitted and those fields are blank.Inquiry History
Enhancement42673The ability to copy student session data from one term to another or delete student session data is now available through the browser.Student Session Data
Enhancement42528Student attendance reports now show days attended as well as days absentRecord Attendance
Enhancement43135 / 43207Expanded middle name field to 30 characters
Bug43087For a an inquiry or application made through the inquiry data page left blank, the individual's date of birth no longer overwrites an existing date of birth if the individual already exists in the systemInquiry History
Bug43077Corrected formatting of text on financial aid award letter (funding estimate)
Bug43173Activity tracking saved criteria now properly translates date variablesActivity Tracking

Build 195

CategoryCaseDescriptionDocumentation
Enhancement42756Financial Aid Disbursement Rules menu and page name renamed Payment Plan RulesPayment Plans
Enhancement41413The activity tracking page now allows saving of criteriaActivity Tracking
Enhancement42693/42889Added ability to manually set the net disbursed amount for an award as part of a COD adjustment. Field is accessed from the student >Fin Aid Scheduled Disbursements > Adjust COD Cycle
Enhancement42672/42751Origination fees are now based on the FA Code Packaging Award Type rather than the transaction code. Campus Cafe automatically updates origination fees associated with award types DL-PLUS, DL-SUB and DL-USUBCreate Award Code
Enhancement42672/42818Student's billing statement now uses origination fee percentage logic if servicer is set to COD on Financial Aid Control.Financial Aid Control
Enhancement42818The student ledger includes three new columns representing the award year, award code and disbursement sequence number for financial aid awardsStudent Ledger
Enhancement42363/41018Added ability at student financial aid award level to edit award's ISIR/CPS transaction number.
Enhancement42682On the student ledger the transaction date, and associated semester may not be editedStudent Ledger
Enhancement40885Added the student's session billing row as a criteria (Session Row Rule Code) on the student finder and as a column (Session Rows (Billing)) on the student finder resultsStudent Finder
Enhancement42667Added student ID number to the IPEDS 12 Month Enrollment Report
Enhancement42667Clarified that IPEDS 12 Month Enrollment Report excludes students with a degree status of cancelled or no start
Enhancement42788Permissions #997 and #1007 that control access to view phone numbers now apply to course rostersCourse Rosters
Bug42875A bug has been resolved where permissions for custom links did not work as expectedCustom Menu Links
Bug42810A bug has been resolved where activity tracking operators for High School Grade Year field did not work as expected
Enhancement42766The Course Finder now includes an option to filter on site.
Enhancement42766The Attendance Date Exception function now includes an option to filter on site.Configure Attendance
Enhancement44497Added field to Schoo


Build 185

CategoryCaseDescriptionDocumentation
Enhancement42235New report Student Session Business Data Report shows information from the student session row.Reports
Enhancement40304Relabeled and moved input fields on the degree detail screen to clarify functions.
Audit Semester now Degree Audit Semester
Student Site now Student Degree Site
Start Date Override now Degree Start Date (May Override)
End Date Override now Degree End Date (May Override)
Degrees / Majors
Enhancement42542Store previous inquiries and make them viewableMultiple Inquiries and Inquiry History
EnhancementN/AFinancial aid tab displays most recent ISIR dataStudent Profile
Enhancement41727 / 42543Switch applicant permission role to student role immediately upon admissions progress code change (Configuration required)Users
Enhancement42667Program Enrollment Summary report enrolled column renamed Enrolled - Special. This column contains a count of students whose degree status date is after the ending date entered when the report is run.Reports
Enhancement42384Visibility of search box at top of screen now controlled by permission 1242Search
Bug42433Rule code on student session data now copies when session data is automatically created or copy process is runStudent Session Data
Enhancement41883Student photos upload now available through browserStudent Photos
Enhancement42533Modification of custom CSS now available through browserAppearance
Enhancement41883Uploading of custom images now available through browserAppearance
Enhancement41883Uploading of email headers/footers now available through browserAppearance
Enhancement41883Uploading of mail merge templates now available through browserAppearance
Enhancement42461Audit Log by Field Type and Audit Log by Student reports now have first and last name separated and contain the ID number of the user making the changeReports



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