Monthly Release Notes
- 12 Sep 2022
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Monthly Release Notes
- Updated on 12 Sep 2022
- 31 Minutes to read
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Contributors
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About Monthly Release Notes
Campus Cafe continually deploys new versions of its platform with enhancements to the platform. Below provides an ongoing list of updates to the platform. For notes prior to this calendar year, visit Archived Monthly Release Notes.
Release Schedule
Campus Cafe typically deploys new versions on the last Sunday of each month to cloud customer. No action on behalf of the customer is required. The platform will be unavailable for roughly 15 minutes during the upgrade. For on-premise customers, Campus Cafe provides notification with directions on obtaining the latest version.
Version Updates
Version: August (Expected Release Date: 9/6/22-9/9/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | 54424 | The Transfer Class Description Character Limit has now been increased from 30 characters to 90 | Post or Remove Transfer Credit |
| Academic | Bug | 58002 | Fixed a SQL update error when trying to update enrollment assignment averages process | Gradebook Maintenance |
| Academic | Bug | 57689 | Fixed issue where the Max Limit on Credit Hours Per student's lifetime was counting dropped classes | |
| Accounting | Bug | 58045 | Resolved issue where Journal Entry batch posting dates were incorrect | JE Batch Editor |
| Accounting | Bug | 57911 | Sorted Fiscal Years in order on the GL Account Listing Maintenance page | General Ledger Accounts |
| Accounting | Bug | 57879 | Permissions 103 or 421 in General Ledger module 74 now properly enable access to the Journal Entry Batch Editor page without showing an error message | JE Batch Editor |
| Accounting | Bug | 58327 | Resolved an issue where the Journal Entry Batch Editor Page was not respecting permission module 74, and was allowing people without permissions to be able to see and edit entries | JE Batch Editor |
| Attendance | Bug | 57835 | The Column Headers on Clock Hour Report page will now properly track with the scrolling on the page | Attendance Reports |
| Attendance | Bug | 56782 | Self-Service Phone Attendance app will now properly update attendance taken flag when marked as attended | Self Service Attendance |
| Financial Aid | Enhancement | 57657 | When sending a listing of students from the people finders to the F/A Packaging page, the persistence of this listing is more robust after making adjustments. The page also notifies when the page is filtering to the persons that are brought over from the student finder. | |
| Financial Aid | Enhancement | 56809 | Added PLUS Application ID to the Financial Aid Award Detail Level to support multiple applications within one award year under two differing PLUS Award Codes | PLUS Packaging |
| Financial Aid | Enhancement | 57651 | Disbursement Sequence numbers will now re-adjust in order when deleting disbursements to reduce origination rejection errors after deleting the 1st disbursement | Scheduled Disbursements |
| Financial Aid | Bug | 57702 | In order to prevent export errors when the system is unable to find an active enrollment within the same academic year for a scheduled disbursement, the first disbursement's payment period date for an award is now used if the COD export cannot find an enrollment within the academic year periods | COD Document Files and Responses |
| Financial Aid | Bug | 57710 | Fixed issue where students with a 3/4th part time code were being packaged at Full-Time Pell Grant amounts | Auto Packaging & View ISIR |
| Financial Aid | Bug | 58046 | Resolved issue where PLUS Endorser Citizenship Flag was being used for the borrower in certain situations | PLUS Packaging (Beta) |
| Student Financials | Enhancement | 56992 | Added a Column for the Sponsored ID number to Bill Batch Upload Spreadsheet process to batch create Sponsored billing transactions more easily | Bill Upload from Spreadsheet |
| System | Bug | 57573 | Resolved issue where a user was unable to delete finder filters | People Finders |
| System | Enhancement | 57735/ 57795/ 57536/ 58028/ 58022/ 58023/ 58254/ 58186/ 58293 | FERPA, Disclaimer, Login, Logout, User Search, Child Listing, COD Export, and ECM Export Pages have been migrated from Velocity to Thymeleaf infrastructure | |
| Workflows, Activities and Database Triggers | Change | 58171 | Permission 1234 has been deprecated. The permission allowing users "to always see students assigned to them" is no longer needed, as this is now the system default | Dashboards |
| Workflows, Activities and Database Triggers | Bug | 52548 | Expanded MSParm/Custom Control TRACKSEM - Sequence 1 to Parameters 2 & 3 to list more comma-separated members for tracking purposes | Default Semesters |
| Workflows, Activities and Database Triggers | Bug | 57731 | Resolved issue where file upload validation was corrupting uploaded documents to tracking | About Workflows and Activities |
Version: July (Expected Release Date: 8/5/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | 56210 | Added Custom Control MSParm DISPLAY_SEMESTER_CODE-1-1 = N to hide the Semester Codes from the Course Rosters and Registration Dropdowns | Course Rosters Administrative Class Registration Add, Drop, Swap |
| Academic | Enhancement | 55661 | Added Manual process to recalculate the gradebooks for all students' Enrollment Assignment Grade Average under the Scheduled Jobs Maintenance (admin > scheduled jobs) | Gradebook Maintenance |
| Academic | Enhancement | 57187 | Attendance clock hours from transferred courses will now display as such on the clock hour report. Added two new filters to Student Finder to enable attended and scheduled hour searches by range. Student Finder attended and scheduled hour searches no longer include transferred hours. Attendance Analysis Report now ignores Transferred Clock Hours. Clock Hour Report for a person now separates Clock Transfer Hours into its own column. | Record Attendance & Attendance Reports |
| Academic | Enhancement | 56547 | ASSIGNMENTS_3_COL will now break out transferred clock hours | Record Attendance & Attendance Reports |
| Accounting | Enhancement | 56807 | When selecting a recurring batch, the General Ledger book number is increased from the highest posted book number | JE Batch Editor |
| Accounting | Enhancement | 55914 | A/P Check Selection and Printing Process has been moved from the client to the Web | A/P Check Printing |
| Accounting | Bug | 56812 | Journal Entries can now be entered in the web. Journal Entry Batch Editor will no longer allow an entry to be posted to a period that is less than or equal to the last posting date in the General Ledger | JE Batch Editor |
| Accounting | Bug | 56865 | Journal Entry Batch Editor will now give an error message if selecting a date before the last batch posting date | JE Batch Editor |
| Accounting | Bug | 56814 | Fixed issue where the Journal Entry Editor allowed users to select a non-existing Cost Center GL Account number | JE Batch Editor |
| Accounting | Bug | 56864 | Fixed issue where the Fund Copy process didn't copy Cost Center, Site, and Fund fields for default receivable and payable accounts and Cash receipts | General Ledger Funds |
| Admissions | Bug | 56990 | Resolved issue where a user couldn't attach a document from the application status page | Admissions Module Overview |
| Alumni/Development | Bug | 57263 | Fixed typo on salutation upload page | Alumni & Development: Working with Constituents & Gifts |
| Alumni/Development | Enhancement | 54891 | Expanded Contact Salutation field to 30 characters | Alumni Placements and Organizations |
| Financial Aid | Bug | 56907 | Resolved issue with financial aid packaging that would cause locks on the system | Financial Aid: Package, Originate and Disburse |
| Financial Aid | Bug | 56995 | Resolved issue where Academic Year dates and Payment period dates did not display on the disbursement detail page | Financial Aid Disbursements |
| Financial Aid | Bug | 57157 | Resolved formatting issue regarding Date of Birth and Last Name fields for Grad PLUS COD export files | COD Document Files and Responses |
| Financial Aid | Bug | 56991 | Resolved issue on Student Profile where financial aid amount summaries were not calculating all award codes for loans and Pell | Financial Aid: Introduction |
| Financial Aid | Bug | 57282 | Resolved issue where the Disbursement Term Rule copy function was not copying to a new year | Disbursement Term Rules |
| Financial Aid | Bug | 57581 | Resolved issue where the date on the ISIR cover page was using the application date instead of the ISIR transaction Date | Financial Aid: Package, Originate and Disburse |
| Financial Aid | Enhancement | 57192 | GFAS 3rd party integration enrollment export will no longer export inactive terms | Global Financial Aid Solutions |
| Financial Aid | Enhancement | 57309 | GFAS enrollment export will only include earned hours, and added validation for academic progress flags | Global Financial Aid Solutions |
| Student Financials | Bug | 56671/ 56187 | Updated Billing Statement where some instances were not showing the semester separation lines | Billing Statement Design |
| Student Financials | Enhancement | 56141 | Billing Charges page now only displays active semesters for the Charge Semesters field | Billing Charges Interface |
| System | Enhancement | 56539 | Added file type detection security for file uploads in the system. The system will now only support document and image type files and will block executable type files. | |
| System | Change | 56433 | Migrated Student Codes page from Velocity to Thymeleaf infrastructure | |
| System | Change | 56913 | Migrated Grade Comment Page from Velocity to Thymeleaf infrastructure | Enter and Post Grades |
| System | Change | 57396 | Migrated Exam Schedule Page from Velocity to Thymeleaf infrastructure | |
| System | Change | 55907 | Moved GPA Processor and Line Code update process to the web off the back-end client | |
| System | Change | 55919 | Moving the database field Sync process to the Web off the client | |
| System | Change | 56924/ 57056/ 57475 | Added more exceptions for Javascript code protection that allows certain tracking code to call out to the outside Web | |
| User Interface | Bug | 56731 | Fixed issue where Person Selected Menu Item was showing on mobile view even when they did not have the permission to see that item | |
| Workflows, Activities and Database Triggers | Bug | 57173 | Resolved issue where text response from a cadence text were not attaching properly to send out a reply notification | Creating Workflows |
| Workflows, Activities and Database Triggers | Bug | 57450 | Added a fix to prevent text messages from failing at night | MessageMedia (Text Messaging) |
Version: June (Expected Release Date: 7/5/22)
SSRS 2019 - Custom Report Re-Deployment to New Server
In this months update, we are moving the SSRS Base Reports to SSRS 2019, which will be a fresh update to the look and feel of the base reports. With this change and last months adjustment to the deployment target URL. It is possible that your institution's custom reports may need to be re-deployed to link up to the new 2019 server. The deployment and the login URLs should not change.
SSRS Custom Report Deployment Update
As a continuation to keep the software and environments secure, institutions that deploy their own custom SSRS reports to the base reports will need to change their deployment target URL to https://reportpublishing.campuscafesoftware.com:1443/ReportServer . Using this link will leverage the https method for communication to the SSRS server as well as using a non-standard port to add security. The default port of 80 is shut down so all communication to the report server will be through encrypted means only.
Please note that COD Schema 5.0a has now been installed in the system. If you use Campus Cafe for Origination and Disbursement with the COD system, the government is now requiring a "Payment Period Ending Date" on all disbursements for Pell and Direct Loans for the 2022-2023 year. This new field can be found on the disbursement level detail page and can be set under the term disbursement rules.
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | 55827 | Added mapping of each Quality Point to a letter grade from/to mapping fields. Use these fields to set the course's final letter grade based on the event of changing an assignment's earned number grades (which calculates the academic objective's average). Requires MSParm ASGN_CREDS-1-2 | Quality Point Listing (Grade Scheme) |
| Academic | Enhancement | 55005/ 56652 | For students in clock hour programs who take a Leave of Absence their course dates need to be extended out to the 150% mark set in the student's degree program record. A new Custom Controls/MSParm (ATTEND_150) has been added to use 150% dates for courses: When Custom Control ATTEND_150 is set to "Y" then the following will take place: -When a course is created, either through the course copy function or just by adding a course (if MSPARM CRSDATECPY is Y) then the end date of the course will be the program length 150% date from the semester dates table instead of the set end date from the semester dates maintenance record. -When a degree row is created and MSPARM DEGREE_OVR = Y then the degree's 150% Date Override will be populated with the program length 150% date from the semester date maintenance record. This only is true for degrees whose majors are clock hour majors. -The Course Roster will look at the degree's 150% Date Override field (not the end date) when determining if attendance can be taken for that person for that date (no attendance can be taken after the degree has ended). -All Clock Hour Reports will use the degree's 150% Date Override as the end date if 150% override date is filled out. If the 150% override is blank it will still use the degree's end date. | Configure Attendance |
| Academic | Change | 55302 | Moved degree audits from velocity to Thymeleaf infrastructure for process efficiency | Degree Audit Setup |
| Academic | Bug/Change | 56114/ 56699 | Using MSParm GRDBK_MAX 1-1 = Y Points given on a gradebook assignment cannot exceed the maximum allowed points. GRDBK_MAX = N will allow points to exceed maximum | Gradebook Maintenance |
| Academic | Bug | 56264 | Resolved issue where batch degree audit from the student finder was not properly printing in landscape format when Custom Control is set for degree audits to print landscape | Degree Audit Setup |
| Academic | Bug | 56560/ 56596 | Fixed issue on Clearinghouse export process when students had multiple program records | National Student Clearinghouse Report |
| Academic | Bug | 56392/ 56661 | Resolved issue with clearinghouse process where program begin date wasn't populating properly | National Student Clearinghouse Report |
| Accounting | Enhancement | 56452 | Moved General Ledger Budget Spreadsheet file upload process from the legacy client to Cafe Web | General Ledger Module Overview |
| Accounting | Enhancement | 56533 | Added a Recurring Entries checkbox to the Journal Batch Editor to filter on recurring batches vs. posted batches. | Journal Entry Batch Editor |
| Accounting | Bug | 56233 | Fixed issue where the Journal Entry Editor and Outstanding Check links were not showing on the Accounting Menu | General Ledger Module Overview |
| Accounting | Bug | 56285 | Resolved Journal Entry error where a Cost Center could not be set up with 4 digits | Cost Centers and Cost Center Groups |
| Admissions | Enhancement | 56059 | Part Time Code is now copied over from Admissions to the degree row when it's created. If blank then the Part Time Code in MSParm PARTTIME 1-1 will be used | Applicant Detail (Change Admissions Progress Code) |
| Admissions | Enhancement | 55982 | Added MSParm SYUSSTMAIL-1-6 that will now prevent students' school emails from being auto-created | Email Assignment |
| Admissions | Enhancement | 55256 | Added the ability for Parent 2 to also be selected as a preferred parent with MSParm WEBINQRELA-1-6 | Set up Inquiry Forms and Admissions Applications |
| Admissions | Bug | 56087 | Fixed Issue where SSN was displaying the student ID instead of the SSN | |
| Admissions | Bug | 56263 | Resolved issue where student payment buttons were not showing up properly on application status page | Set up Enrollment (Tuition) Deposit |
| Admissions | Bug | 56611 | Resolved jQuery error message on Application status page | |
| Alumni/Development | Enhancement | 55920 | Moved Pledge Entry process from the legacy client to Cafe Web | Alumni & Development: Working with Constituents & Gifts |
| Alumni/Development | Enhancement | 55908 | Batch Constituent Upload from spreadsheet process has been moved from the legacy client to Cafe Web | Batch Constituent Upload |
| Attendance | Change | 56490 | Removed old version of jQuery code from Gradebook Grid Page and Header menu | Gradebook Maintenance |
| Attendance | Bug | 56101 | Clock hour report updated to allow for long names | Record Attendance & Attendance Reports |
| Attendance | Bug | 54558 | Resolved issue when filtering by individual assignment on the Gradebook Roster the "Apply Date to Earned" button will now only apply the date to the filtered assignments | Gradebook Maintenance |
| Faculty | Change | 56086 | Converted Faculty Schedule Page from Velocity to Thymeleaf code infrastructure | |
| Faculty | Change | 56376 | Converted Faculty Exam Schedule picker from Velocity to Thymeleaf | |
| Faculty | Change | 56612 | Converted Faculty Exam Listing page from Velocity to Thymeleaf | |
| Faculty | Bug | 56214 | Fixed issue where some faculty did not have access to their Course Rosters | Course Rosters |
| Faculty | Bug | 56665 | Resolved issue with Progress Code Counts link under Faculty/Staff schedule pages | |
| Financial Aid | Enhancement | 56603 | Added more descriptive error message on disbursement roster for missing origination fee percentage | Financial Aid Disbursements |
| Financial Aid | Bug | 56449 | Added the PLUS award amount summary back to the new Financial Aid Tab UI | PLUS Packaging (Beta) |
| Financial Aid | Bug | 56666 | Fixed issue where PLUS COD response was not importing when the informed borrower field was blank | PLUS Packaging (Beta) |
| Student Financials | Change | 56313 | Updated new Billing Statement format by adjusting logo and address position for windowed envelops, font size increase, set to fit to print location, semester separating lines and bolding | Billing Statement Design |
| System | Enhancement | 55713 | Moved Batch Merge Person/Organization process by spreadsheet from legacy client to Cafe Web | Users and Permissions |
| System | Enhancement | 56068/ 56415 | Add error and exception handling for Thymeleaf infrastructure pages | |
| System | Enhancement | 56451 | Updated security features around x-content-type-options and cross-site scripting xss-protection | |
| System | Enhancement | 56450 | Removed autocomplete options for identity sensitive fields in the system such as SSN, passwords, API passwords, and Payment Form fields | |
| System | Enhancement | 56491 | Improved security parameters around browser cookies and https | |
| System | Enhancement | 56595 | Added a filter to escape incoming URL parameters in order to safeguard against xss cross-site scripting attacks | |
| User Interface | Change | 48196 | Updated UI on Disbursement Term Rules Page | Disbursement Term Rules |
| Workflows, Activities and Database Triggers | Bug | 56131 | Fixed an issue where workflows with the Mode "Text on Add" were not properly being created in a cadence | About Workflows and Activities |
Version: May (Expected Release Date: 5/31/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | 54349 | Degree Audit Landscape format has been added to prevent data from being cut off from reports using MSPARM DA_PAGE-1-1 | Degree Audit Setup |
| Academic | Enhancement | 55990 | Added Leave of Absence logic to Student Clearinghouse Process | National Student Clearinghouse Report |
| Academic | Bug | 55493\ 53589 | Fixed an issue with gradebook copy function where inactive assignments weren't copied, as well as, allowing the creation of duplicate assignments but would not save | Gradebook |
| Academic | Bug | 55275 | Course Rosters drop down and Registration Semester drop down now display the semester code | Course Rosters |
| Academic | Bug | 55541 | Resolved issue where field to enter an assignments name or edit an assignments name in the gradebook was not showing | |
| Academic | Bug | 55477 | Resolved error message when trying to enroll students because a grade for pre-requisite was not being properly recorded in the quality points data table | Pre-requisite Enforcement |
| Academic | Bug | 52457 | Resolved issue where if MSParm WEBWAITLST was set to "N" to not allow wait listing, it wasn't blocking students from being added to a waitlist if there was a waitlist already started for the course | Waitlist |
| Academic | Bug | 55582 | Transcript ASSIGNMENT_3 format is now showing Scheduled attendance percentage, Overall Average, Hours attended, and Scheduled hours with exceptions | Transcript |
| Academic | Bug | 54869 | Degree Audit Groups no longer filters on Registration Control active semesters, allowing all semesters (active and inactive) to be available in the dropdown menu. | Degree Audit Setup |
| Academic | Change | 55870 | Updated Transcript format 9-3 to a new pdf process to be more efficient and also adjusted some spacing issues | Transcript |
| Academic | Bug | 55493 | A minor bug was fixed that allowed selecting objective codes outside of the Group defined objective codes when editing a Group-Assignment record. | |
| Academic | Bug | 55541 | Fixed issue when editing a Group-Assignment record, the assignment description abbreviation field value would get overlaid by the prior value. | |
| Accounting | Enhancement | 54638 | Journal Entry Batch Editor, General Ledger Control, and General Ledger Budgets have been moved to the Web off of the client | General Ledger Module Overview |
| Accounting | Enhancement | 55889 | Popup notification on Journal Entry confirmation page was adjusted in order to not be blocked by pop-up blockers | |
| Accounting | Bug | 55476 | Fixed an issue with the journal entry batch editor and the GL control on the web was blocking the month's books from being closed | General Ledger Control |
| Admissions | Enhancement | 54379 | Admissions Counselor Dropdown selection will only show active counselors now | Manual Assignment of Admission Counselor to Prospect(s) |
| Admissions | Enhancement | 54886 | Historical previously submitted applications will now also track site and part-time code | |
| Admissions | Bug | 55435 | Added some more error checking to prevent applications from being submitted without required fields being filled in. | Set up Inquiry Forms and Admissions Applications |
| Admissions | Bug | 53343 | Resolved issue where if an application was saved, and a user returns the saved application, the saved starting term and the previously attended school would not show | Saved Applications |
| Admissions | Bug | 54527 | Test Scores Tab on the Application Status page will now properly show decimal points | Set up Required Tests/Scores |
| Alumni/Development | Enhancement | 53230 | Changes to gift appeals can now be made, also when deleting a receivable, it will delete all soft and hard credits | Record Gift |
| Attendance | Enhancement | 55632 | Updated user interface for the clock hour attendance report page | Record Attendance & Attendance Reports |
| Attendance | Bug | 55586 | Resolved issue where you could not change a note on the attendance roster | Record Attendance & Attendance Reports |
| Financial Aid | Enhancement | 54074 | Added checking where an award's cancelled status would be updated automatically when accepting aid. | Student Financing Review and Acceptance |
| Financial Aid | Bug | 55576 | Fixed an issue where 2022 origination/disbursements were sending the new 2023 fields to COD | COD Document Files and Responses |
| Financial Aid | Bug | 55674 | Resolved issue where PLUS apps were not linking correctly to students whose SSN started with zero | PLUS Packaging (Beta) |
| Financial Aid | Bug | 55798 | Resolved issue where PLUS loan award codes were not being read properly by the PLUS Applications for the COD Export process | PLUS Packaging (Beta) |
| Financial Aid | Bug | 55027 | Resolved issue when selecting two or more students to package would sometimes double or triple packaging amounts for some awards | Auto Packaging |
| Financial Aid | Bug | 54823 | Resolved issue where sometimes when viewing the printed ISIR record would cause an error if the student was missing data | |
| Finders | Enhancement | 55444 | Resolved issue where the listing on Faculty Listing roster was not listed in true alphabetical order | |
| Finders | Bug | 55227 | Prospect finder filter result default sorting will now properly sort by row number and alphabetical name | Prospect Finder |
| Permissions | Change | 54915 | Permission 1200 now controls delete and edit on the Clock Time Page whether or not the record is an absent or a present record. Previously, it only controlled the absent records and there was no way to prevent editing/deletion of a present record. | Record Attendance & Attendance Reports |
| Placement | Enhancement | 55224 | Added Placement Dashboard for gainful employment student tracking -Existing permissions needed for placement dashboard access: (1229) - View placement set to NOT NA in the (91) Career Services Module -New Custom Controls (MSParms) DASHPLACEM-1-1 : Valid degree statuses to show on dashboard DASHPLACEM-1-2 : Minimum program end date - Setting this date will show persons with their ending program date as this and all other program dates into the future. Blank will show 6 months prior and every person going forward. | Dashboards |
| Student Financials | Enhancement | 55252 | A lab fee for a course can now be overridden and use a separate billing code for the charge instead of the default billing code for the course | Billing Procedure Type |
| Student Financials | Enhancement | Student Statement Page has now been redesigned to look more modern. The filtering by semester or forward date has now been moved from a separate page to the billing statement page to make the workflow of viewing billing statements quicker. | View Student Billing Statement | |
| Student Financials | Bug | 55710 | Resolved issue where convenience fees are not being processed correctly when a student registers for more than one class at a time through the One Stop Registration module | Sign-Up Now - One Stop Registration |
| System | Enhancement | 55130 | Standardized larger profile picture size | Student Photos |
| System | Change | 55607 | Java Database Connection Driver updated | |
| System | Change | 55819 | Made efficiency enhancements to the transcript PDF process | View Student Transcript |
| System | Change | 55775/ 55850 | Made the enhancements to Faculty Schedule page efficiency | Faculty |
| System | Change | 55646 | Made the Clearinghouse Process work more efficiently by moving the code to the web off the legacy client | National Student Clearinghouse Report |
| System | Change | 55645 | Made the 1098-T Process work more efficiently by moving the code to the web off the legacy client | 1098-Ts |
| System | Bug | 55467 | Fixed issue preventing update of information release drop down menu selection on relationships tab | Relationships |
| System | Bug | 55621 | Fixed issue allowing access to admin servlet without permissions. Permissions Admin Group 92 is now required. | |
| System | Bug | 55556 | Corrected issue where tracking was sending out duplicate emails | |
| User Interface | Change | 54021 | Created a new User Interface for the User Bios page | Person Record (Bios) |
| User Interface | Bug | 54366 | Resolved issue where multiple DocuSign sign buttons were grouping together under one activity on the Application Status page | DocuSign (eSignature) |
| Workflows, Activities and Database Triggers | Enhancement | 55381 | Added filtering to Home Page Dashboard Tiles and Power BI by Work Flow Type field using MSParm DASHBOARD Sequence 3 | About Workflows and Activities |
| Workflows, Activities and Database Triggers | Enhancement | 55181 | Added Tile to dashboards to identify workflows assigned to active user with no completion date | About Workflows and Activities |
| Workflows, Activities and Database Triggers | Bug | 55814 | Resolved issue where text messages are being set out twice | MessageMedia (Text Messaging) |
| Third-Party Integration | Bug | 55502 | Issue with CourseKey integration preventing course creation/update resolved | CourseKey (Attendance) |
| Third-Party Integration | Bug | 55664 | Fixed issue where DocuSign wasn't properly sending a user to the form if they did not have a degree listed on their account | DocuSign (eSignature) |
| Third-Party Integration | Change | 55691 | DocuSign field appears as the first column on Document Portal screen, eliminating need to scroll to find the document | Document Portal |
Version: April (Expected Release Date: 5/1/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Change | 55248 | Updated PDF Degree Audit back-end process to be more efficient | Run the Degree Audit or What If Report |
| Academic | Enhancement | 53589 | Added function to copy a gradebook group/assignments setup to another group Navigate to Menu > Registrar > Gradebook Maintenance Select Source Gradebook to copy, type in the target Group to receive the copy, and click copy | |
| Academic | Enhancement | 54701 | Added transcript option to add phone number to transcript format CLOCK_CRED_SINGLE_COL_4_9 | View Student Transcript |
| Academic | Bug | 54704 | Resolved issue where SSN was not showing on transcript format CLOCK_CRED_SINGLE_COL_4_9 when checkbox to show was checked | View Student Transcript |
| Academic | Bug | 54702 | Resolved issue where Date of Birth was not showing on transcript format CLOCK_CRED_SINGLE_COL_4_9. Date of Birth relies on Custom Control TRANS_DOB 1-1 | View Student Transcript |
| Academic | Bug | 54740 | Resolved issue where editing Score Headers gave a system error | Enter Scores |
| Academic | Bug | 54252 | Resolved issue when using Gradebook Tests A and B versions and a grade was waived, the grade on the transcript was incorrectly calculated | |
| Academic | Bug | 54987 | Resolved an issue when a user had Permission 1147 set to NA and ATTEND_VAL Seq 1-1 set to "Y"; they would not receive an error when inputting attendance on a day that the class was not scheduled for | Record Attendance & Attendance Reports |
| Accounting | Bug | 54859 | Resolved issue where a system error was given when editing a GL Account Listing entry | General Ledger Accounts |
| Accounting | Change | 55276 | Changed Post Batch PDF header to be consistent with other financial reports | Bill Batch |
| Accounting | Bug | 54253 | Resolved issue where a vendor could be merged with itself and data would be lost | Merge Vendors |
| Admissions | Bug | 53025 | Resolved issue where the College/University Name was not being saved if an applicant chooses to "Save & Finish Later" on the application | Saved Applications |
| Admissions | Bug | 54913 | Resolved issue where primary email addresses were being overwritten when a new student registration was completed through the "one-stop-shop" application/registration process | |
| Alumni/Development | Enhancement | 55180 | Added "Your Constituents" tile to be used on alumni dashboard. This tile will include people AND organizations that have the logged in person assigned as the solicitor. Id of the solicitor should be added into the STPARM common app code just like the counselor code in admissions. | Constituent Detail |
| Alumni/Development | Bug | 54891 | Limited Salutation field to 5 characters to resolve error when inputting 6 or more characters in the field | Alumni & Development: Setup |
| Attendance | Bug | 54927/ 54925 | Fixed issue where attendance records for clock attendance were not showing on the Clock Hour Report | Record Attendance & Attendance Reports |
| Attendance | Bug | 54968 | Fixed issue where attendance roster comments were not being shown | Record Attendance & Attendance Reports |
| Attendance | Bug | 53421 | Fixed error when deleting time and refreshing date properly on attendance mobile app | Self Service Attendance |
| Attendance | Bug | 55242 | Resolved issue where Leave of Absence was not properly calculating into attendance reporting pages | Record Attendance & Attendance Reports |
| Financial Aid | Change | 54796/ 55479 | Updated COD Schema to 5.0a | COD Document Files and Responses |
| Financial Aid | Enhancement | 53892 | Corrected logic to use override start date value from current degree row for the GFAS integration export | Global Financial Aid Solutions |
| Financial Aid | Bug | 54779 | Fixed broken link for COD Documents on Financial Aid Dashboard | COD Document Files and Responses |
| Financial Aid | Bug | 54782 | Fixed issue where MPN insert date was not populating | (MPN and Counseling) Financial Aid Document Portal |
| Financial Aid | Bug | 54825 | Resolved issue where PLUS Application IDs were not properly linking to Packaging records | PLUS Packaging (Beta) |
| Financial Aid | Change | 55231 | Changed the back-end ISIR print version process to be more efficient | Auto Packaging & View ISIR |
| Financial Aid | Change | 55343/ 55351 | Changed the back-end Financing Aid Letter print version process to be more efficient | Financial Aid Control |
| Financial Aid | Change | 54593 | Increased system security on how temporary back-end financial aid data is stored while processes are running | |
| Financial Aid | Bug | 53602 | Loan Fee percentages are now properly added to awards for those added through PowerFaids Upload process | Upload F/A Awards PowerFaids Institution |
| Finders | Enhancement | 54246 | Added the Decoded Student Type field to the finder column visibility and grid to view | Student Finder |
| Permissions | Bug | 54816 | Resolved issue where permission 1131 was not being respected to hide the mail code dropdown listing | Permissions |
| Student Financials | Enhancement | 54860 | Updated PDF Print Bill Batch back-end process to be more efficient when posting a batch | Bill Batch |
| Student Financials | Enhancement | 55045 | Added Payment Plan balance flag to cash batch grid to notify which students have an outstanding Payment Plan on record | Cash Batch |
| Student Financials | Bug | 54555 | Resolved issue where adding a billing rule code through the student finder would give an error if the user's login username was longer than 10 characters | Bill Group of Students from Student Finder |
| Student Financials | Bug | 52299 | Resolved issue where AR Ledger was not populating past transactions when updating/modifying the balance forward date | Student A/R Ledger |
| System | Bug | 49796 | Resolved issue where some links from Registrar menu would not appear | Main Menu Permissions |
| System | Bug | 55078 | Resolved issue where Custom CSS formatting was being removed when the system was updated or patched | System: Appearance and Branding |
| System | Bug | 54887 | Removed potential security hole from the RingCentral Incoming Call Integration | RingCentral (Softphone) |
| System | Bug | 54923 | Fixed issue where the "Select Person" button on the pop-up person finders or permission user finder was not filling in the ID Number automatically when selected. | Permissions |
| System | Change | 54980/ 55992/ 54359/ 55106 | Adjustments made for system stability under heavy processing loads to prevent system locks | |
| Workflows, Activities and Database Triggers | Bug | 55142 | Resolved issue where Queue Result templates were not sending emails | Queue Results |
| Workflows, Activities and Database Triggers | Bug | 54969 | Resolved issue where a pre-filled text message with the mode "Text Sent on Add" was not being sent when an activity template was applied from a database trigger | |
| Third-Party Integration | Enhancement | 52605 | Added ability to import mid-term/deficiency grades from Canvas | Canvas (LMS) |
| Third-Party Integration | Enhancement | 55243 | Added Brightspace option for when the Web App Config "BRIGHTSPACE_ALL_GRADES_DATA_SET_ID" is configured the other dataset Brightspace options are hidden | Brightspace (LMS) |
Version: March (Expected Release Date: 4/5/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | 54207 | Added class status, grading method 1, instruction method 1 and class level restriction to course finder grid | Course Finder |
| Academic | Bug | 54309 | Resolved UI issue where the Comment listing and Lock/Unlock Icons were too large | Course Rosters |
| Academic | Bug | 54587 | Resolved an issue where the transcript overlay was not showing properly on official transcripts | Transcripts |
| Academic | Bug | 54477 | Quality points now are properly calculated for multi-grading scheme setups, such as have differing quality point calculations for Undergrad vs. Grad grading schemes | Quality Point Listing (Grade Scheme) |
| Academic | Bug | 54448 | Resolved an issue where updates to a degree level field would not update the database. | Degrees / Majors |
| Academic | Enhancement | 54481 | If all courses are dropped from a students record, the semester status codes will now show on the transcript regardless of having no GPA or Enrollment History. However, there will be no GPA detail for the standalone status code history | Enrollment History and Enrollment Detail |
| Accounting | Enhancement | 53876 | Moved Outstanding Check Maintenance from Legacy Client to Cafe Web | Accounts Payable Check Register |
| Admissions | Enhancement | 54414 | Added Inquiry Major field to view on profile admissions tab | People Profiles |
| Admissions | Bug | 54209 | Resolved issue where you could not delete an Application Portal Config even if there were no applications records being used by that app portal | Inquiry Forms and Admissions Applications |
| Admissions | Bug | 54325 | Resolved issue where housing/enrollment deposit button was showing when permissions were not enabled for a permission group | Set up Enrollment (Tuition) Deposit |
| Admissions | Enhancement | 51608 | The duplicate holding table process now looks at Nick Names to determine possible duplicates Custom Control/MSPARM DUPERULES Seq 1, Parm 4 - Added to control if exact match also compares nickname. Default is N | Holding Table |
| Admissions | Bug | 54589 | Resolved a null error where you could not change a student's address | Update Biographical Info |
| Admissions | Change | 54251 | Standardized image size of uploaded application documents on profile page | People Profiles |
| Alumni/Development | Enhancement | 53209 | Added a flag to see all alumni in gift finder regardless if they have any giving value or not | Alumni Finder |
| Attendance | Enhancement | 53421 | Added Time Zone support for clock-in/check-in, clock-out attendance mobile application Custom Control/MSPARM - ATTEND_CLK, Seq 1, Parm 4 added to control updating class dates (ATSCHD) when saved (RGCRSE) Custom Control/MSPARM - Added TIME_ZONE_COURSE_SITE, Seq 1, Parms 1-10 to hold course site || time zone mapping. Custom Control/MSPARM - Added ATTEND_CLK, Seq 1, Parm 3 to confirm action when no time clock records exist for a student. | Self Service Attendance |
| Attendance | Enhancement | 54345 | Updated the backend attendance calculation process to be more efficient and prevent locks | |
| Financial Aid | Change | 53588 | Pell amounts for 22-23 have been updated | Auto Packaging & View ISIR |
| Financial Aid | Change | 50542 | Updated COD Schema to 4.0e from 4.0d | COD Document Files and Responses |
| Financial Aid | Enhancement | 53036 | Added functionality to "Zero-Out" Unsub loans if Sub loan amount is adjusted below the maximum in order to help keep packaging in compliance with the FSA handbook guidelines | Auto Packaging & View ISIR |
| Financial Aid | Enhancement | 54095 | Added a responsive edit pencil icon to review financing and acceptance page to show which loan disbursements are adjustable | Student Financing Review and Acceptance |
| Financial Aid | Bug | 54304 | Resolved issue where Award Print button was not appearing on the Review Financing page due to Print button being linked to the acceptance permission 2021 | Student Financing Review and Acceptance |
| Financial Aid | Bug | 54293 | Resolved issue where the Adjustable Text on the Financing Review page was overlapping with the award grid | Student Financing Review and Acceptance |
| Financial Aid | Bug | 54411 | Resolved issue where the default 9-Month EFC rate was not being imported properly | Auto Packaging & View ISIR |
| Financial Aid | Bug | 54585 | Resolved issue with PLUS Loan (BETA) disbursement response from COD were creating blank billing batch records. | COD Document Files and Responses |
| Financial Aid | Change | 49129/ 54750 | Changes the ISIR import to use the Current SSN instead of the Original SSN for students correct their SSN on the FAFSA | Auto Packaging & View ISIR |
| Financial Aid | Bug | 54779 | Fixed broken COD Documents link on Financial Aid Dashboard | COD Document Files and Responses |
| System | Bug | 54099 | Resolved issue where the knowledge base "?" button was displaying broken links to the database | |
| System | Bug | 54038 | Resolved issue where Mass Assign Permission Group change by spreadsheet upload was producing errors. The process is now using ID Numbers instead of usernames. | Permissions |
| System | Change | 54591 | For general system security, the Error Stack Trace detail will no longer show when an error occurs, and a generic message to contact Campus Cafe will appear | |
| System | Change | 54592 | For a security measure, removed the ability to embed Campus Cafe in an IFRAME | |
| System | Change | 54535 | Added additional permission checking on Pop-up People finder windows in Campus Cafe for security. Customers will need to check their security and permission settings to make sure their users have access to specific finders. (Please note: Permissions 935 and 936 were moved from System to Global Permissions Categories) | People Finders |
| Third Party Integration | Change | 54045 | Changes DocuSign Attachment Filename default from the last document in an envelop to the first file name of an envelope | DocuSign (eSignature) |
| Third Party Integration | Enhancement | 54619 | Added filter to LMS Queue History page to only show Error messages, and also increased the log from 100 to 1000 rows | |
| Third Party Integration | Bug | 54265 | Fix some duplicate user error messages with Google SSO integration | Google Workspace SAML Authentication (SSO) |
| Third Party Integration | Bug | 54205 | Resolved issue where Canvas authentication token was not refreshing properly | Canvas (LMS) |
| Workflows, Activities and Database Triggers | Enhancement | 32845 | Added the ability to add constraints to the queue results, a workflow can now be limited to showing only certain results on the next action screen in activity tracking | Queue Results |
| Workflows, Activities and Database Triggers | Enhancement | 34392 | Added the ability for workflows to send an email to a student's preferred parent | Creating Workflows |
| Workflows, Activities and Database Triggers | Bug | 54330 | Fixed an issue with next queue result comments not filling being input | Queue Results |
Version: February (Expected Release Date: 3/6/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | 51910 | Added the ability for the default 2-Up and 4-10 transcript format to support course titles up to 90 characters. Course title display are still limited to 50 characters for all other transcript formats. | Add and Schedule a Course |
| Academic | Enhancement | 53405 | Added to the Register for Classes class detail edit page to override Scheduled Hours | Administrative Edit Enrollment Record |
| Academic | Enhancement | 54119 | Added function from the course detail page to refresh and replace a gradebook | |
| Academic | Bug | 53679 | Resolved issue where SSN would show on the transcript when the SSN box was unchecked | View Student Transcript |
| Academic | Bug | 53681 | Resolved issue where waived grades did not show on assignment transcript format | Transcript |
| Academic | Bug | 53900 | Resolved issue where clicking cancel from advising comment page returns to the wrong student | Advising History |
| Academic | Change | 52112 | Changes were made to the back end transcript creation process | View Student Transcript |
| Academic | Bug | 53989 | Resolved issue with multi-student drop process did not delete assignments or gradebook course templates | Batch Drop |
| Accounting | Enhancement | 53319 | Added ability to merge vendors in Cafe Web | Merge Vendors |
| Accounting | Bug | 53865 | Resolved issue where Billing Rules could not be set for a single student, and was showing that no session data was found | Apply Student-Specific Billing Rule |
| Accounting | Bug | 53931 | Resolved Issue where the CC-GL-FUND drop down menu items under transaction codes would be overwritten if the Cost Center description was changed | Cost Centers and Cost Center Groups |
| Admissions | Bug | 52119 | Resolved issue where an emergency contact number could not be entered on a portal application stating that it was not in the correct format | Set up Inquiry Forms and Admissions Applications |
| Admissions | Enhancement | 52463 | Added ability to mass change progress code of prospects to an inquiry progress code (Permission 1261) | Prospect Finder |
| Admissions | Bug | 53026 | Resolved Issue where Inquiry Major on Batch Lead Upload process was not importing properly due to Major Code character limit restriction. | Academic Programs (Majors) |
| Admissions | Enhancement | 53236 | Added ability to select a grouping of students through the finder and assign them all an academic advisor (Permission 1262) | Student Finder |
| Admissions | Bug | 53443 | Resolved issue where an inquiry's progress code could not be set to "B - Bad Lead" | Inquiry Detail |
| Admissions | Bug | 53715 | Resolved issue where a user could not edit the BIOS page because of a Spouses death date was filled in and the student's death date was not. | Person Record (BIOS) |
| Alumni/Development | Enhancement | 53086 | For people and organization lookups added the ability to save the search grid layout (columns) by saving *MY DEFAULT | Saving Finder Criteria |
| Alumni/Development | Enhancement | 53761 | Added the ability to remove IA Gift Report from Alumni Menu | Main Menu Permissions |
| Attendance | Bug | 53224 | Resolved issue where Withdrawal date did not delete attendance if there was no last date of attendance | Administrative Class Registration Add, Drop, Swap |
| Attendance | Enhancement | 53407 | Added Attendance Percentage to Student Finder and Grid | Student Finder |
| Attendance | Enhancement | 53450 | Added on Clock Hour Time Page link to Clock Hour Report page (Permission #767 required) | Attendance Report for Individual Student through Profile |
| Attendance | Bug | 53533 | Resolved issue where the "Is Summary" database field should be able to be hidden on attendance roster page. | Record Attendance & Attendance Reports |
| Financial Aid | Bug | 46639/ 46903 | Fixed issue where Pell was not using the Default 9 month EFC, per FSA handbook, when pro-rating loans for differing month periods. This also adds the 9 Month EFC to show on the packaging detail page | Package Detail Page |
| Financial Aid | Enhancement | 46903/ 49757/ 46741/ 49359 | Added the ability to package Pell and Sub loans above and below 100% for summer and single term packaging; and also allows for custom packaging percentages for Borrower-Based, Multi-Academic Year programs. | Disbursement Term Rules |
| Financial Aid | Bug | 52422 | Resolved issue where when using other packaging rules the award year was not respected. | Scholarship/Other Packaging Rules |
| Financial Aid | Bug | 52434/ 46903 | Resolved issue where scholarships were not being counted properly against COA limits, and added PLUS loan packaging to COA limit calculations. | Scholarship/Other Packaging Rules |
| Financial Aid | Bug | 53310 | Resolved issue where GPA and hours was not being calculated for ECM 3rd-Party Export | ECM Connection |
| Financial Aid | Enhancement | 53558 | Fixes for system stability while loading the financial aid packaging page and packaging with Other/Scholarship rules | Scholarship/Other Packaging |
| Financial Aid | Enhancement | 53939 | Added checkbox on F/A Packaging page to include/exclude document status checking to decrease the loading times of the packaging list | Auto Packaging and View ISIR |
| Financial Aid | Bug | 53951 | Fixed issue with Counseling page where all Entrance and Exit counseling's were showing for student's without counseling. | MPN and Counseling |
| Financial Aid | Bug | 54111 | Resolved issue of ISIR's not being imported and also unable to be printed with new PII encryption process | Auto Packaging and View ISIR |
| Financial Aid | Bug | 54051 | Resolved issue where a PLUS application could not be manually assigned to a packaging detail record | PLUS Packaging (Beta) |
| Student Financials | Enhancement | 52505 | Added the ability to a payment plan that is set up by amounts instead of percentages. Also the system prevents error by hiding the amount field on the award page. | Payment Plans |
| System | Enhancement | 52629 | Added ability to update previously restricted fields of STPARMs including progress code definitions | Drop Down Menu Options (STParms) |
| System | Enhancement | 52919 | Updated UI to more modern feel on Dashboards, Admissions, and Financial Aid Status Portals. | People Profiles |
| System | Change | 53792 | General system stability adjustments | |
| System | Bug | 54166 | Resolved file path location error for Encryption of PII information | |
| Third Party Integration | Bug | 52383 | Resolved issue with Canvas final grade import process not properly updating grade changes | Canvas (LMS) |
| Third Party Integration | Bug | 53128 | Implemented Moodle connection adjustment to prevent error messages when an enrollment is dropped | Moodle (LMS) |
| Third Party Integration | Enhancement | 53583 | Added ability to allow Google API to set recovery mobile phone number through Web App Config control "GOOGLE_API_SET_RECOVERY_PHONE" | Google Workspace SAML Authentication (SSO) |
| Third Party Integration | Bug | 53904 | Resolve Canvas Integration Error caused by non-English letter formats | Canvas (LMS) |
| Workflows, Activities and Database Triggers | Enhancement | 52443 | Added ability to add a comment to a workflow assigned as part of a queue result | Queue Results |
| Workflows, Activities and Database Triggers | Change | 52961 | When saving activity filters, only Capital Letters will be used | Save Criteria (Filters) |
Version: January (Expected Release Date: 2/7/22)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Change | 52712 | On the student Enrollments And Transfers page changed the column header to Degree Level from Study Level for consistency and clarity | Enrollment History and Enrollment Detail |
| Academic | Change | 52718 | On the student Degrees page changed changed the column header to Start Date from Start Date Override for consistency and clarity | Degrees |
| Academic | Change | 52718 | On the student Degrees page changed changed the column header to End Date from End Date Override for consistency and clarity | Degrees |
| Academic | Change | 52720 | On the Search for Courses page changed the column header to Class Title from Description for consistency and clarity | Add and Schedule a Course |
| Academic | Bug | 38689, 52663 | Resolved issue where applying semester status codes through the Student Finder would apply the status to all students, including those not selected | Student Finder |
| Academic | Bug | 52807 | Resolved issue where transcripts did not respect Registration Control grade viewing date under certain circumstances | Registration Control |
| Accounting | Enhancement | 51830 | Added ability to copy general ledger accounts from one fiscal year to the next | General Ledger Accounts |
| Accounting | Bug | 52940 | Resolved issue where invoice quantity, project expense tracking (PET) code and 1099 code was not recorded in the expense table | |
| Accounting | Bug | 53061 | Added checking to ensure all transactions have valid general ledger accounts | |
| Admissions | Enhancement | 48823 | For admissions portal template request headers and form labels increased maximum text length to 1,000 characters. | Set up Inquiry Forms and Admissions Applications |
| Attendance | Enhancement | 52792 | Beta release of self service attendance module that allows students to clock in and out of class | Self Service Attendance |
| Attendance | Bug | 52649 | Resolved issue where on Clock Hour Report Start Date would show incorrect date under certain circumstances | Record Attendance & Attendance Reports |
| Attendance | Change | 51115 | Attendance will now be deleted for all dates after the student's withdrawal date or last day of attendance, whichever is earlier if dates are set on the enrollment detail screen | Enrollment History and Enrollment Detail |
| Attendance | Enhancement | 52633 | Attendance will now be deleted for all dates after the student's withdrawal date or last day of attendance, whichever is earlier if dates are set on the course screen accessed from the class registration page | Administrative Edit Enrollment Record |
| Attendance | Enhancement | 53394 | Expanded the number of makeup hours that may be entered to 1666 | Record Attendance & Attendance Reports |
| Attendance | Enhancement | 53394 | Created ability to post transferred attendance hours | Record Attendance & Attendance Reports |
| Financial Aid | Enhancement | 53130 | Added ability to customize the text students see prior to acceptance of financial aid | Student Financing Review and Acceptance |
| Financial Aid | Bug | 53383 | Fixed issue where GPA and Hours were not populating in ECM File Export | ECM Connection |
| Student Financials | Enhancement | 52911 | Added ability to run Group Billing by type of student | Group Billing |
| Student Financials | Bug | 53329 | Modified amount due calculation on Student Finder to round origination fee amount down to the a whole dollar amount in line with the student statement | Student Finder |
| Student Financials | Bug | 53354 | Resolved issue where charges would not properly calculate on the Make a Payment page under certain circumstances if billing rules were based on scheduled hours | View Student Billing Statement |
| System | Enhancement | 51894 | Moved Batch Salutation Update process to web from client and moved permission #864 to system admin permission module. | Batch Salutation Update |
| System | Bug | 52775, 52965, 53151, 53288 | Resolved issue where system would freeze when packaging financial aid under certain circumstances | |
| System | Bug | 52545 | Resolved issue where on-premise Campus Cafe system student photos would not display | |
| Third-Party Integration | Enhancement | 48371 | Added ability for DocuSign envelopment with multiple signers to be added via database trigger, admissions portal template request trigger or finder | DocuSign |
| Third-Party Integration | Change | 52765 | Brightspace API now uses use Campus Cafe course start date instead of Brightspace adjusted course start date when determining if student enrollment role should be the pre-course start role. | Brightspace |
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