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About Course Rosters
Course (class) rosters display students associated a section of a course.
Course Roster Configuration
- Permissions can be set to hide or show data elements such as ID number (permission #1136), preferred pronoun (#1259) and gender identity (#1255) associated with each student.
- If Custom Control CRSRSTPENC is set to Y then a pencil icon will appear next to fields on the roster that the logged in user can edit. Setting this control to Y will facilitate the ability of instructors to enter grades and record attendance on mobile devices or tablets.
- If Custom Control CRSRSTNICK is set to Y then a student's nick name will appear on the course roster in place of their first name
- If Custom Control MSParm DISPLAY_SEMESTER_CODE-1-1 = N, Semester Code will be hidden from Course Rosters
Access Course Roster as Administrator
For a semester to show on the drop down, it must be set as active in Registration Control. (Permission #670, which typically allows the user to see all semesters regardless of if they are active, does not apply.)
- Navigate to Faculty/Staff > Course Rosters
- Choose a semester
- Click Submit
- Click Roster next to the desired class
Access Course Rosters from Faculty Dashboard
- If not already on the Faculty dashboard, switch to the faculty dashboard
- Click Roster next to the desired class
Class Roster Behavior
- Students dropped from a class without a withdrawal grade will be removed completely from the roster. A record of the drop is retained in the student's Enrollment History.
- Students dropped from a class with a withdrawal grade will remain on the roster with Withdrawn noted under the Status column. A record of the drop is retained in the student's Enrollment History.
- A student who has joined the waitlist for a class will appear on the roster with a + icon under the Status column. Provided the user has permission, the + icon can be clicked to add the student to the class.
- If a student's middle name and nick name match (case sensitive) the middle name will be suppressed on the roster.
Class Roster Actions
From the class roster, a user with sufficient permissions may choose to run a number of actions by clicking the associated button under Actions.
- Email some or all of the class
- Text some or all of the class (dependent on third-party integration with MessageMedia)
- Add Alerts (dependent on workflows/activities existing)
- Create a gallery view of photos of students
- Run reports related to attendance
Alternative Method of Viewing Course Rosters: Student Finder
Using the Student Finder, you can select a population of students and return all of their enrollments. This method will show only enrolled and withdrawn students. Drops will not be displayed.
- Navigate to Filters > Students OR Main Menu > Student > Student Finder
- Click Expand Filters
- In the Course Semester box choose the semester(s) for which to capture enrollments
Tip: If the Course Semester box does not appear, in the upper right click Hide/Show Fields and select Course Semester - Optionally in the Course Number box choose the course(s) to narrow the results to students enrolled in the specified course(s)
- Optionally set any additional criteria
- Optionally increase the # of Results and # Per Page
- Click Submit; students meeting the criteria appear
- To view course-level data, under Actions click Enroll Listing
Alternative Method of Viewing Course Rosters: Base Reports
Using Base Reports, you can return a list of all enrollments narrowed by semester, financial grade and student site. This method will show only enrolled and withdrawn students. Drops will not be displayed.
- Navigate to Faculty/Staff > Base Reports
- Click the Registrar Folder
- Click the report Enrollments by Semester or Enrollments with Final Grade Filter