Custom Student-Specific Billing Rules

About Custom Student-Specific Billing Rules

The Campus Cafe Billing Charges screen allows institutions to configure criteria that applies broadly to all students. For example, charge $100 a credit to all English majors and $150 a credit to all civil engineering majors. A student-specific billing rule assigned to a student further refines the criteria. For example, the overall billing rule charges $100 a credit to all English majors, but a student-specific billing rule adds an additional $75 charge for English majors who are exchange students. Exchange students have the rule applied on their session data screen. Another example may be levelized tuition where the tuition structure is the same but the amount is dependent on when the student entered the institution.

Rules are applied by term and the same rule may be applied to multiple students. 

Custom rules may only be utilized with the Billing Charges interface; they are not supported on the Billing Rules interface.

Create Rule Name

1. Navigate to main menu > STParm Maintenance  
2. In the Parameter Code box enter BIRULE
3. In the Parameter Value box enter a short code for the rule
4. Click Add
5. In the Description box a short description of the rule
6. In the Long Description box enter text to describe the rule
7. Click Save
8. Refresh the cache by navigating to Admin > Refresh Data Cache > reload data

Configure Rule

Student-specific custom rules are applied to broader Billing Charges, specifically by selecting the rule in the Rule Code dropdown. If a billing rule code is specified, the overall billing rule will apply only to students with that specific billing rule code set on their session data. This logic applies to charges for tuition, housing (dorm and room) and meal plans.