Disburse Awards in Batch
  • 1 Minute to read
  • Contributors
  • Dark
    Light
  • PDF

Disburse Awards in Batch

  • Dark
    Light
  • PDF

Article Summary

Beta Release
This function is in beta, which means there may be unexpected behavior. Report any issues to Campus Cafe Support.

About Disbursing Awards in Batch

Campus Cafe allows the selection of a group of awards (scholarships, grants, etc.) for disbursement to student ledgers. The process will disburse the scheduled award amount or the remaining portion of the scheduled amount not yet disbursed. The awards will then be sent to bill batch for posting to student ledgers.

The process is designed to disburse non-federal aid only.

Caution
Unexpected behavior may occur if the awards were uploaded via a spreadsheet. Awards that were previously adjusted may appear in bill batch with the adjusted amount. This could contradict the overall intended award amount.

Disburse Awards

Permission #984 is required to access this function.

Before disbursing, the financial aid awards must already be associated with students.

  1. Navigate to Student Financials > F/A Disbursement Roster
  2. Set the filters to return the desired population of students and awards
  3. Select the awards to disburse
  4. Click Disburse Selected to Billing
  5. A Success message will briefly appear and then automatically close
    Note: The message may close so quickly to be unnoticeable
  6. The awards will be placed in bill batch for posting to student ledgers

Note About Disbursement Date

On the student's financial aid award, the disbursement date will match the date set when posting in bill batch. 

If an award is posted and then later changed - e.g. increased - the date of the second disbursement that reflects the increase will supplant the original disbursement date on the student's award. The disbursements will show independently on the student ledger with the dates set on bill batch when posted.


Was this article helpful?

Need Translation?