About Email Assignment
Applicants typically have user accounts automatically created upon either acceptance or deposit. The email associated with this individual will be the email entered on the application.
Institutions may wish for Campus Cafe to automatically assign an institution-issued email to the individual upon creation of their Campus Cafe username and password. If this option is turned on, the system will assign an email address using the user's username followed by domain (e.g. yourschool.edu).
Turn on automatic email assignment
- Navigate to Admin > Custom Control Maintenance
- Locate Program Id SYUSSTMAIL
- Click the pencil next to Program Id SYUSSTMAIL, Sequence 1, Parameter 1
Parameter Value 1: Enter the email domain (e.g. yourschool.edu) Do not include the @ character. Leave blank to not have the email automatically assigned.
Parameter Value 2: Enter Y if this school email to become the preferred email address upon user creation. All workflows/activities configured to send only to preferred email will now send only to this address. Otherwise enter N.
Parameter Value 3: Enter Y if this school email to become the preferred email address if the user changes permission groups. All workflows/activities that send emails will now be sent only to this address. Otherwise enter N.
Parameter Value 4: Enter Y to automatically assign the school email. Set to N to not have the email automatically assigned.
Parameter Value 5: Enter a comma separated list of degree status codes. When a student's degree status is set to one of these codes and a student has a preferred email ending in the value specified in Parameter Value 1, the student's preferred email will change to his or her most recently updated email that does not end in the Parameter Value 1 value.
For example, in Parameter 1 is yourschool.edu. In Parameter 5 is W. Student Jean-Luc has a preferred email email@example.com and non-preferred email of firstname.lastname@example.org. Jean-Luc's degree status changes to W from A. The system will set his preferred email to email@example.com instead of firstname.lastname@example.org.
- Click Save
Turn off automatic email assignment
Parameter Value 6: Enter N to prevent school emails from being automatically created for individuals and click Save.