Main Menu Permissions
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    Main Menu Permissions

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    Article summary

    About Main Menu Permissions

    The main menu is a way to navigate Campus Café functions. Access to menu items is controlled by security. Below are the listed menu items and what permissions control their access.

    Specific Permissions

    All Users

    Menu ItemFunctionPermission ModulePermission #
    Activity TrackingA general Activity Tracking Search page for viewing multiple students or activities based on the defined search criteria355: Global
    1238
    Change PasswordChange the password of the logged in user355: Global
    235
    Course ListingPublic course catalog355: Global
    251
    Exam ListingLeads to Exam Schedule page355: Global608
    Faculty/Staff SearchAllows users and students to search for faculty by name. Shows a faculty's schedule, office hours, and exam schedule.
    Faculty can be given permission to update their office hours from this page.
    355: Global
    210
    Parking RegistrationDepreciated355: Global
    252
    Mailbox MaintenanceDepreciated355: Global
    607
    Workflow DefinitionsAdds link to Workflow Definitions Page355: Global
    928
    Queue ResultsAdds link to Queue Results page355: Global
    1080
    Activity Tracking TemplatesAdds link to Activity Tracking Templates page355: Global1238
    957
    Travel ArrangementsDepreciated
    355: Global
    961
    Add Non-Student/OrgAdd a new individual who is not a student (e.g. faculty, staff) or organization (e.g. employer) to Campus Cafe355: Global
    1128 or
    1129 or
    1130
    Background Jobs
    Not in use
    355: Global
    1183

    Admin

    Menu ItemFunctionPermission ModulePermission #
    All People FinderSearch for people across all modules
    92: System Admin935
    Quick All People LauncherSearch for a specific person across all modules
    92: System Admin
    1186
    Parent FinderSearch for parents
    92: System Admin
    936
    Quick Parent LauncherSearch for a specific parent
    92: System Admin
    1191
    User SearchSearch Campus Cafe for all individuals who have a Campus Cafe username or all users in a specific permission group92: System Admin
    213
    Refresh Data CacheReload the Campus Cafe cache - Must be run after making changes to Custom Controls or STParm settings92: System Admin
    495
    Color CustomizationConfigure Campus Cafe color scheme92: System Admin
    1232
    Appearance and Student PhotosUpload images, set custom CSS and upload email headers and footer images92: System Admin
    1232
    User PC OptionsDepreciated92: System Admin
    402
    Job ManagementPage shows the next scheduled system jobs such as user creation, admissions, tracking, and LMS sync, and allows those jobs to be manually run92: System Admin
    759
    Batch Salutation Update
    Creates greetings for individuals. Designed for use upon initial import of data
    92: System Admin
    864
    Cost Center PermsConfigure access to cost centers used for accounting functions
    92: System Admin
    814
    Tracking PermsConfigure access to activity tracking members
    92: System Admin
    891
    Fac Payroll AdjustmentPage allows manual adjustment to a faculty's payroll92: System Admin
    900
    Fac Payroll ControlSettings page for the faculty payroll feature and the number of faculty payroll periods in a semester.92: System Admin
    899
    Login Page ConfigDepreciated92: System Admin
    915
    Mail Merge DataPage shows Conditional Mail Merge Output settings92: System Admin
    1096
    Saved Templates MaintenanceAdd, edit and delete saved templates for use in workflows/activities using an in Web HTML Preview editor
    92: System Admin
    1175
    Custom Control MaintenanceConfigure global settings for Campus Café functions
    92: System Admin
    293
    Adjustable Text MaintenanceConfigure customizable text on select pages
    92: System Admin
    465
    Custom Web Link MaintenanceConfigure custom links from the main menu92: System Admin
    501
    Web App ConfigConfigure settings that mostly relate to connecting Campus Café to other systems
    92: System Admin
    435
    App Log ConfigNot in use
    92: System Admin436
    STParm MaintenanceConfigure drop-down menu options92: System Admin
    113
    Permission MaintenanceConfigure permission groups92: System Admin
    127
    Mass Assign Perm Group
    Change the permission group for existing users using a spreadsheet
    92: System Admin
    1258
    Triggerable Field MaintenanceEnable or Disable Fields from being used for Database Triggers92: System Admin
    1181
    Database Triggers MaintenanceAdd, edit or delete database triggers, which launch an activity when a defined action occurs
    92: System Admin
    1182
    Major MaintenanceConfigure academic programs (majors)131: Miscellaneous97
    Session Data CopyCopy student session data from one term to another
    131: Miscellaneous
    336
    Semester Date MaintenanceAdd, edit and delete semesters (terms)
    131: Miscellaneous
    115
    Score HeadersAdd, edit and delete tests for which the institution records scores
    131: Miscellaneous
    684
    Stu. ControlDefine the starting Campus Cafe ID number and institution address
    131: Miscellaneous
    203
    Merge Person/OrgMerge two records92: System Admin
    127
    2015

    Admissions

    Menu Itemfunctionpermission modulepermission #
    Inquiry/Applicant FinderSearch all applicants and inquiries
    69: Admissions937
    Quick Inq/App LauncherSearch for a specific applicant
    69: Admissions
    1187
    Admissions PortalAccess to inquiry forms and admission applications
    69: Admissions
    497
    Holding TableReview holding table records submitted through an inquiry or application for individuals who may already exist in Campus Café69: Admissions
    498
    Saved Admissions FormsReview saved applications started, but not submitted69: Admissions
    1155
    Applicant StatusReview the application status of the currently logged in user69: Admissions
    499
    Adm Portal ConfigAdd, edit and delete inquiry and admissions forms69: Admissions
    677
    Adm Portal Template RequestsCreate a custom question for an inquiry form or admissions application
    355: Global
    441
    442
    1106
    Counselor Assignment MaintenanceConfigure automated assignment of an admissions counselor upon application submission
    69: Admissions
    477
    285
    1185
    Financial AidAdds Financial Aid listing to My Info and Admissions Both (linked together) (link currently deprecated)494: My Info1053
    Travel GroupsPage to create and record trips or events69: Admissions
    964
    SchoolsAdd, edit or delete a list of schools used for applications and transfer credit69: Admissions
    966
    Common App UploadSimple upload for the Common Application data files69: Admissions
    981
    Lead and Scores Upload From Spreadsheet
    Load a list of prospects or test scores into Campus Cafe
    69: Admissions
    745
    Lead and Scores Upload Mappings
    Configure the layout of the file containing prospects or test scores to load into Campus Cafe
    69: Admissions
    1254
    Round Robin Counselor MaintenanceConfigure automated assignment of an admissions counselor upon application submission
    69: Admissions
    1235

    Student

    Menu Itemfunctionpermission modulepermission #
    Student FinderSearch for a group of students493: Student938
    Quick Student LauncherSearch for a specific student using ID and/or first name and/or last name493: Student1188

    Faculty/Staff

    Menu Itemfunctionpermission modulepermission #
    Faculty/Staff FinderSearch for a group of faculty or staff72: Faculty939
    Quick Fac/Staff LauncherSearch for a specific faculty or staff member using ID and/or first name and/or last name72: Faculty1189
    Class Schedule/GradesView the teaching class schedule of the current record
    72: Faculty
    401
    Exam ScheduleShows the logged-in faculty user their exam schedule if there is one set up72: Faculty
    492
    Course RostersView a list of courses and their enrolled and wait listed students
    72: Faculty
    445
    Edit Faculty/Staff RecordEdit the faculty/staff office location and hours record of the current user
    72: Faculty
    267
    Base/SSRS ReportsAccess base reports
    Custom Link

    Registrar

    Menu Itemfunctionpermission modulepermission #
    Registration ControlConfigure dates related to registration
    70: Registration226
    Grade ControlConfigure when faculty can input grades
    70: Registration
    351
    Time Conflict OverrideAllows two courses to be exempt from Time Conflict checking during course registration70: Registration
    476
    Quality Point MaintenanceConfigure the grading scheme
    70: Registration
    95
    Syllabus CodesDepreciated70: Registration
    1113
    Code Array RestrictionsStudent Hold Codes Maintenance70: Registration
    412
    Multiple Department MaintenanceConfigure which departments a department chair may access
    70: Registration
    448
    Major Restriction MaintenanceLimit courses to specific academic programs (majors)
    70: Registration
    288
    Semester Status Code MaintenanceAdd, edit or inactive semester status history codes (e.g. Dean's List)
    70: Registration
    270
    Transcript Footnote MaintenanceAdd or edit notes that may appear at the bottom of a student transcript
    70: Registration
    342
    Degree Audit MaintenanceConfigure the graduation (degree) audit that tracks student progress toward a credential
    70: Registration
    289
    481
    ClearinghouseInitiate the process to prepare the National Student Clearinghouse enrollment report355: Global382
    Attendance Date ExceptionsAdd dates that a class will not meet as scheduled
    70: Registration
    990
    Course Dates CreationInitiate the course date creation process that creates the visual student calendar and attendance records
    732: Attendance
    950
    Timeclock File ImportTime Clock tracking upload for certain institutions70: Registration
    1166
    User Address File ImportMass import address page based on student ID Number69: Admissions1170
    Batch Enrollment and Final Grade Update From Spreadsheet
    Use a spreadsheet to register a group of students or import final grades for courses
    70: Registration994
    Multiple Student Course DropRemove all students from cancelled courses or use a spreadsheet to drop a group of students from courses
    70: Registration
    680
    Final Grade ImportFinal Grade Synchronization page between Cafe Web and the connected LMS system70: Registration
    1169
    Student Participation ImportStudent participation import page for the connected LMS system70: Registration
    1193
    Relationship ReciprocalsUser account relationship setup page355: Global
    1115
    Course FinderSearch, add, edit or delete courses
    70: Registration
    93
    Classroom MaintenanceAdd, edit or delete classrooms
    70: Registration
    292
    Exam Info MaintenanceScheduled Exam listing code setup70: Registration
    321
    Gradebook MaintenanceGradebook Assignments Setup page70: Registration
    2008
    Dorm ListingSearch, add, edit or delete residence halls
    77: Housing158
    Dorm Room ListingSearch, add, edit or delete residence hall rooms77: Housing159
    Reg. ControlSelect the default registration semester and configure days and times that appear on the visual student class schedule

    70: Registration
    399
    LMS ManagementManually initiate an exchange of data between Campus Cafe and select third-party learning management systems
    70: Registration
    399 & 1236

    Parent

    menu itemfunctionpermission modulepermission #
    Children ListWhen logged into a parent's account this page shows a list of a parent's linked enrolled children710: Parent711

    Alumni/Development

    menu itemfunctionpermission modulepermission #
    Alumni FinderShows alumni group finder page71:Alumni/Development940
    Quick Alumni LauncherSearch for a specific alumnus using ID and/or first name and/or last name71:Alumni/Development
    1190
    Org FinderShows alumni organization finder page71:Alumni/Development
    1073
    Gift FinderShows Gift Finder search for institutional gifts and additional communication functions can be performed71:Alumni/Development
    958
    Gift Cash BatchGift Cash batch is used to post recorded Alumni Gifts to a user's profile alumni tab; this page has similar posting functionality to the normal Cash Batch page71:Alumni/Development
    1163
    Make a DonationShows the donation portal page where a user can make a donation.71:Alumni/Development
    1110
    IA Gift ReportDepreciated71:Alumni/Development
    960
    Donation LookupSearch page used to associate an incoming donation to a user's account
    71:Alumni/Development
    1111
    Alumni ControlAlumni Control settings for invoice #, search start dates, and reminder day periods71:Alumni/Development
    209
    Gift PurposePage to add/editing giving purpose categories71:Alumni/Development
    1100
    Alumni FundsPage for add/editing Fund Codes that connects to the general ledger71:Alumni/Development
    100

    Accounting

    menu itemfunctionpermission modulepermission #
    Purchase OrdersPage for Creating/Managing Purchase Orders808: Purchasing Requisition Module
    794
    PO DepartmentsPage for Creating/Managing Purchase Order Departments808: Purchasing Requisition Module
    795
    PO User-DeptsPage for giving permissions for Users to create Purchase Orders and assigning a department808: Purchasing Requisition Module
    796
    PO Ship TosPage to set up quick code P/O Shipping address808: Purchasing Requisition Module
    838
    PO BudgetsCreate P/O budget listing for a given fiscal year808: Purchasing Requisition Module
    809
    Budget TransfersTransfers Remaining Budget from one fiscal year to another808: Purchasing Requisition Module
    858
    GL LookupDisplay general ledger totals and individual transactions for a given fiscal year and/or dates
    808: Purchasing Requisition Module
    812
    GL Funds
    Configure default general ledger accounts
    74: General Ledger
    421
    GL Account MaintenanceCreate/Edit GL Accounts74: General Ledger
    102
    Balance Sheet/P&L Captions
    Configure line titles on accounting reports
    74: General Ledger
    343
    Cost Center MaintenanceSearch, add, edit cost centers and cost center groups used for accounting functions
    74: General Ledger
    418
    839
    GL ControlG/L control provides the ability to limit batch posting dates, and also controls starting line numbers for G/L entries
    74: General Ledger
    374
    Project HeadersCreate Project Expense Tracking Code (PET#) for tracking the expenses of defined projects74: General Ledger
    642
    Project DetailsCreate PET# Sub Projects and amounts74: General Ledger
    646
    A/P Entry
    Create vouchers to pay vendors
    75: Accounts Payable
    111
    A/P Check Register
    Generate checks to pay vouchers
    75: Accounts Payable
    314
    Outstanding ChecksAccounts Payable Check Maintenance75: Accounts Payable376

    Student Financials

    menu itemfunctionpermission modulepermission #
    1098T SelectInitiate the process to produce a 1098T report that can be reviewed in the Administrative Base Reports section.73: Student Financials387
    Bill BatchPost financial transactions to student ledgers73: Student Financials
    51
    Cash BatchPost payments to student ledgers; or donations to alumni accounts73: Student Financials
    52
    Group BillingThe process to apply billing rules to a group of students to create billing charges73: Student Financials
    1135
    One-time BillingUpload a spreadsheet of one-time charges for students73: Student Financials
    1135
    F/A Disbursement RosterReview, originate, and disburse financial aid awards as well as pull excel reports of aid493: Student984
    F/A PackagingAllows import of ISIRs and auto packaging of students
    73: Student Financials
    1142
    F/A Other Packaging Rules
    Configure packaging rules for non-Title IV aid
    493: Student
    984
    F/A Funds Import3rd party financial aid processor import function (e.g. ECM)73: Student Financials
    1161
    F/A COD DocumentsExport and Importing and Review of COD origination and disbursement documents73: Student Financials
    1195
    F/A ControlControls what can be viewed and processed by the financial aid module and processes73: Student Financials
    1162
    F/A Cost of AttendanceCreate/Edit Cost of Attendance Templates73: Student Financials
    1144
    F/A Disbursement Term RulesCreate/Edit scheduled award disbursements for a year73: Student Financials
    1144
    F/A Code MaintenanceCreate/Edit Award Codes used in applied aid to students73: Student Financials
    107
    F/A PeriodsCreation of Financial Aid Period Codes for PowerFAIDS integration73: Student Financials
    108
    F/A LinksCreation of Financial Aid Fund/Award code links for PowerFAIDS integration73: Student Financials
    109
    Payment Plan RulesCreate/Edit Payment Plans that can be assigned to a student73: Student Financials
    1144
    Cash Upload From SpreadsheetUpload a batch student payments using a spreadsheet. The payments will be transferred to cash batch for posting to student ledgers.
    73: Student Financials
    995
    Billing RulesControls how students or groups are billed73: Student Financials
    105
    Transaction CodesCreate/Edit Transaction Codes that categorize Charges and Payments73: Student Financials
    106
    Billing ControlSet up default billing address73: Student Financials
    416
    AR ControlHigh level set up for billing functions for what is viewed on statements, online payment, and other billing and accounts receivable pages
    73: Student Financials
    422
    AR Aging ProcessorAging periodic process that categorizes the institution's accounts receivable by the length of time student invoices have been outstanding
    73: Student Financials
    388

    Placement

    menu itemfunctionpermission modulepermission #
    Manage QuestionsQuestion setup for placement evaluations776: Placement804
    Manage FormsCreate placement evaluations  forms776: Placement
    805
    Manage SitesCreate and Manage evaluations testing sites776: Placement
    777
    Site SearchSearch for an evaluation site776: Placement
    806
    Copy SitesCopy evaluation sites and setup from one semester to another776: Placement
    914

    My Info

    menu itemfunctionpermission modulepermission #
    Contact InfoShows your accounts profile information page494: My Info1050
    Register For ClassesAllows for self-service registration494: My Info
    216
    234
    Class ScheduleShows a user their current class schedule494: My Info
    221
    Exam ScheduleShows a user their mid-term/final exam schedule
    494: My Info
    451
    Attendance HistoryShows a user their attendance records732: Attendance
    767
    Clock Hour HistoryShows a user their clock hour completion/attendance records732: Attendance
    1134
    Transcript/GradesShows a user a copy of their transcript494: My Info
    408
    GPA HistoryShows a user their GPA calculation history for each semester
    494: My Info
    218
    Degree AuditShows a user their Degree Audit for their program
    494: My Info
    219
    Enrollment HistoryShows a user their enrollment of courses and enroll/withdraw dates and other course-by-course information494: My Info
    217
    Display Gradeable UnitsShows a user their gradebook assignment grades
    494: My Info
    1078
    Degrees/MajorsShows a user their current program/major and relevant info494: My Info
    220
    Address/PhonesAllows a user to view/update their contact information494: My Info
    941
    Email AddressAllows a user to view/update their email addresses
    494: My Info
    943
    Billing StatementAllows a user to view their billing statement494: My Info
    222
    PaymentsAllows a user to use the Self-Service Payment page494: My Info
    237
    Hold CodesShows a user any current holds on their account
    494: My Info
    1052
    Document PortalShows a user their Activity Tracking Documents after acceptance
    494: My Info
    1198
    FinAid StatusAllows user to view their Financial Aid Status Page with COA, documents and award letter494: My Info
    1126
    Mid-Term Grd Report PDFShows a user their Mid-Term Grade report494: My Info
    1048
    Final Grd Report PDFShows a user their Final Grade Report494: My Info
    1048
    View EvaluationShows a user their placement evaluation776: Placement
    911
    Field Placement ContractShows a user their placement contract upon a completed evaluation776: Placement
    792
    A&P Info
    776: Placement
    789
    Financial AidAdds Financial Aid status to My Info and Admissions (linked together) (link currently deprecated)494: My Info1053
    Online RegistrationDeprecated494: My Info
    1049
    Work JobsShows a user their current work/attendance/school infractions and any fees associated to those infractions494: My Info
    731
    Web ServicesDepreciated494: My Info
    1074

    Person Selected

    menu itemfunctionpermissions modulepermission #
    Contact InformationShows profile information page of selected person
    355: Global or 
    710: Parent (can be added) 
    358 or
    718
    Activity TrackingAdds link to Activity Tracking List Access
    355: Global
    493: Student (module only; other permissions optional)
    890
    Document PortalLists Activity Tracking Documents
    493: Student
    1199
    InquiryShows current active inquiry detail for selected person
    69: Admissions
    10
    Inq HistoryShows a historical listing of all inquiries for selected person
    69: Admissions
    3
    ApplicantShows current active application detail for selected person
    69: Admissions
    3
    Applicant StatusReview the application status for selected person
    69: Admissions
    3
    Adm. HistoryShows previously submitted applications for selected person355: Global
    69: Admissions (module only; other permissions optional)
    885
    ScoresAllows entering of Testing/Evaluation Grades (ACT, SAT, etc.)
    355: Global
    775
    Register For ClassesAllows for student course registration for selected person
    493: Student
    228
    Class ScheduleView class schedule for selected person
    Note: User account must be set up as Faculty member to access a selected student' schedule
    493: Student or
    710: Parent (can be added) 
    233 or
    714
    Exam ScheduleShows currently assigned exam room schedule for selected person
    Note: User account must be set up as Faculty member to access a selected student' schedule
    493: Student452
    Attendance HistoryShows recorded attendance and notes for the current and previous semester.
    732: Attendance
    493: Student (module only)
    710: Parent (can be added) 
    766
    Clock Hour HistoryShows a user their clock hour completion/attendance records
    732: Attendance
    493: Student (module only)
    710: Parent (can be added)
    1133
    Advising HistoryShows advising history with approvals and comments493: Student
    1153
    Transcript/GradesPrint a transcript for the selected person493: Student or
    710: Parent (can be added) 
    503 or
    715
    GPA HistoryShows GPA calculation history for each semester for the selected person
    493: Student or
    710: Parent (can be added)
    230
    721
    Enrollment HistoryShows enrolled, dropped, withdrawn courses and grades for the selected person
    493: Student
    229
    929
    945
    Display Gradeable Units
    493: Student
    1079
    Degree AuditAllows printing of a degree audit evaluation and "what if" evaluations for selected person
    493: Student or
    710: Parent (can be added)
    231
    717
    Student CodesDisplays a summary of admissions/matriculation information for selected person
    493: Student
    931
    Status HistoryAllows for creation/editing of academic status history (e.g. honors, probation, re-admit) for selected person355: Global
    296
    Session DataStored student session data per semester which is used for billing rules
    355: Global
    304
    Degrees/MajorsShows current program/major and relevant info for selected person
    355: Global or
    710: Parent (can be added)
    232 or
    720
    BiosShows biographical information for selected person
    355: Global
    983
    SalutationShows mail merge salutation presets for selected person
    355: Global
    397
    RelationsCreate/Edit relationships, emergency, and alumni contacts for selected person
    355: Global
    963
    Address/PhonesAdds Link to Address and Phone listing for selected person355: Global
    493: Student (module only; other permissions optional) 
    942
    Email AddressAdds link to Email listing for selected person.355: Global
    493: Student (module only; other permissions optional)
    916
    Audit LogShows key changes to an individual's record
    355: Global
    2007
    Billing StatementView billing statement for selected person
    355: Global or
    710: Parent (can be added)
    375 or
    719
    PaymentsAllows an administrator to use the student self-service payment page
    493: Student or
    710: Parent (can be added)
    496 or
    722
    A/R-Ledger CardView transaction listing ledger card for selected person
    493: Student or
    710: Parent (can be added)
    496 or
    722
    F/AView students Financial Aid award transactions
    roster
    73: Student Financials
    493: Student
    48
    984
    F/A PackagingView packaging/ISIR rows for selected person
    73: Student Financials
    1142
    FinAid StatusAllows viewing of Financial Aid Status Page with COA, documents and award letter for selected person
    493: Student
    2013
    Hold CodesCreate/Edit account holds for selected person
    493: Student or
    710: Parent (can be added)
    475 or
    723
    Mid-Term Grd ReportShows Mid-Term Grades for selected person with comment editing
    493: Student
    901
    Final Grd ReportShows Final Grades for selected person with comment editing 
    493: Student
    901
    Mid-Term Grd Report PDFShows Printable Mid-Term Grade report for selected person
    493: Student or
    710: Parent (can be added)
    648 or
    1071
    Final Grd Report PDFShows Printable Final Grades for selected person 
    493: Student or
    710: Parent (can be added)
    648 or
    1071
    ConstituentShows constituent information setup page for selected person71: Alumni/Development1068
    GiftsCreate/Edit gifts given by selected person
    71: Alumni/Development
    958
    Faculty InfoAdds a link to edit faculty codes and info page72: Faculty63
    Web ServicesDepreciated
    493: Student
    710: Parent
    1075

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