Collect Enrollment (Tuition) Deposit

About Collecting Enrollment Deposit

Campus Cafe can be configured to collect an enrollment (tuition) deposit from applicants, typically used to hold a spot in an incoming class. An enrollment deposit, which may include a housing deposit, is applied to the student ledger. 

Deposits must be configured prior to students initiating them and process requires a connection to either Authorize.net or Paypal. Refer to Set up Enrollment Deposit for additional information.

Applicant Experience 

1. Upon log in to Campus Cafe, applicant navigates to Admissions > Applicant Status
2. Click Pay Deposit
3. Depending on the permissions configured, applicants may be provided the choice to pay an enrollment (tuition) deposit, housing deposit or both
   Important: Applicants must pay the deposit in full, partial payment of a deposit is not permitted.
4. Applicant enters billing information
5. Applicant confirms choice of deposit to pay
6. Applicant enters additional billing information
7. Payment processed by third-party payment processor and transaction result is set to cash batch for posting by administrator

Administrative Collection of Deposit

Deposits received via cash or check should be recorded as a payment.