Alumni Placements and Organizations

About Alumni Placements and Organizations

Through its relationship system, Campus Cafe allows institutions to track student placements whether internships or jobs. Placements can be tied to an organization such as a company or to a specific individual. 

Organizations

Campus Cafe recommends adding employers as organizations. This will allow reporting by employer.

Add organization

1. Navigate to All Users > Add Person/Org
2. Click Change to Organization
3. Enter the organization's information
4. Click Add; a new screen appears
5. In the Primary Constituent Code box choose an organization type. These codes are defined in STParm MMCONS
6. Click Submit

Update an organization 

1. Navigate to Alum/Dev > Org Finder
2. Use the filters to find the organization
3. Next to the organization to edit, click Launch Org
4. Navigate to Person Selected >
   Bios to update the contact individual's name
   Address/Phones to update the organization's name, address or phone
   Email Address to update the email

Organization Contact Name

The name organization's primary contact can be stored with the organization's record and later shown on Organization Finder by selecting contact name from the column visibility button.

1. Navigate to the organization
2. Click the organization's ID number
3. Update the First and Last name
4. Click Save

Record a Placement

1. Navigate to the individual
2. Click Relationships on the navigation bar
3. Click Relationships
4. To associate the placement with a prior defined organization or individual click Lookup Person OR Lookup Org box to launch a search window.  This is recommended. Alternatively, leave blank to create a an ad hoc relationship.
5. Check the  Add Reciprocal Relation? to ensure that the employer is also associated with the student
6. In the Add Relation Type drop down choose EMP - Employer
7. Click Add Relationship; a new screen appears
8. For purposes of internship or job placement, the following fields are recommended to be completed:
   Placement date: The date the student secured the placement
   Hours Per Week: The number of hours the student is working
   Hourly Rate: The student's hourly pay rate
   Salary: The student's salary
   Verification Source: How the institution knows about the placement
   Job Duties: A description of the student's responsibilities
   Related Field: Indicates whether the placement is related the student's education
9. Click Save

View Placements

Placements can be viewed multiple ways depending on the business case.

View Placements by Organization

1. Navigate to Alum/Dev > Org Finder
2. Use the filters to find the organization
3. Next to the organization to edit, click Launch Org
4. Click Relationships on the navigation bar
5. Individuals associated with the organization appear below; click Relationships for a more detailed list

View Placements Though Student Finder

The student or alumni finder allows the capturing of a specific population based on criteria you set in the filters. 

1. Navigate to Filters > Students or Filters > Alumni
2. Click Expand Filters
3. Locate the Relationship Type filter
   Tip: If this box is not shown, in the upper right click Hide/Show Fields and check the box next to Relationship Type and click Apply
4. In the Relationship Type box enter the relationship type. To see a list of options click the three-bar menu to the right. For example, you may choose employer to see a list of the students' employers
5. Click Submit
6. Above the results, click the Column Visibility button and click the Relationship Person to show the column containing the student's employer

View List of Placements Through Base Reports

1. Navigate to Faculty/Staff > Base Reports
2. Click Placement Reports
3. Choose the report. Note that some reports require that you first return the desired population in student finder and then transfer the IDs to the report system by clicking +Reports