Satisfactory Academic Progress (SAP)

About Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is a requirement that students meet certain academic performance metrics to receive federal financial aid. Campus Café includes reports to assist institutions in identifying students who fail to meet SAP. The reports are informational only and have no effect on whether a student’s aid may be packaged or disbursed.

Access Reports

1. Navigate to Faculty/Staff > Base Reports
2. Log in using the institution's report credentials that are different than your credentials
3. Click the Registrar Reports folder
4. Two SAP reports are available. The Term Based Satisfactory Academic Progress report is designed for credit-based semester institutions. The Satisfactory Academic Progress report is designed for clock-hour institutions.

Term Based Satisfactory Academic Progress Report Methodology

This report is designed for institutions with credit-based academic programs that run on semesters, trimesters or quarters.

Filters

Term for SAP: Student credits and GPA shown as of this semester

Student Site: Limit the report to students associated with the selected degree site(s) during the selected Term for SAP. To identify a student's site, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. The report returns the most recent degree row the student participated in during the selected Term for SAP. If no degree start and degree end dates are present, the report assumes the student was associated with site 1.

School Department(s): Limit the report to students in academic programs associated with selected department(s) as configured on the Major Detail page. To identify a student's department, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. The report returns the most recent degree row the student participated in during the selected Term for SAP. If no degree start and degree end dates are present, no data will be returned.

Resulting Data

First Name: The student's given name.

Last Name: The student's surname.

ID Number: The student's Campus Cafe ID number.

Major/Program: The student's academic program during the selected Term for SAP. To identify a student's program, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. The report returns the most recent degree row the student participated in during the selected Term for SAP. If no degree start and degree end dates are present, no data will be returned.

Cum. Credits Taken: The total number of credits attempted by the student. 

Cum. Credits Earned: The total number of credits passed by the student that count as earned credits.

Academic Rating: Cum. Credits Earned divided by Cum. Credits Taken resulting in the percentage of credits passed.

Semester GPA: The student's grade point average for the selected Term for SAP.

Cum. GPA: The student's cumulative GPA as of the selected Term for SAP.

Downloading the Report

The report may be exported to Excel for filtering or analysis. 

1. Optionally in the filter selection Format For Export to Excel (N/Y) select Yes to eliminate the title and header information for easier filtering in Excel
2. Click the blue disk icon 
3. Click Excel
4. Save the report to your computer and open in Excel or other spreadsheet software

Satisfactory Academic Progress Report Methodology

This report is designed for institutions with clock-hour academic programs.

Filters

Start of Enrollment Date Range: Limit the report to students enrolled in classes that started on or after this date.

End of Enrollment Date Range: Limit the report to students enrolled in classes that started on or before after this date.

Start Value for SAP Semester/Term Range: The enrollment date range may encompass multiple semesters. Select the first semester for the report to evaluate.

End Value for SAP Semester/Term Range: The enrollment date range may encompass multiple semesters. Select the last semester for the report to evaluate.

School Department(s): Limit the report to students in academic programs associated with selected department(s) as configured on the Major Detail page. To identify a student's department, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. The report returns the most recent degree row the student participated in during the selected timeframe. If no degree start and degree end dates are present, no data will be returned.

Student Site: Limit the report to students associated with the selected degree site(s) during the selected timeframe. To identify a student's site, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. The report returns the most recent degree row the student participated in during the selected timeframe. If no degree start and degree end dates are present, the report assumes the student was associated with site 1.

Enter/Select Earliest Program Start Date: Limit the report to students who started their academic program on or after this date based on the student's degree row degree start date.

Enter/Select Latest Program Start Date: Limit the report to students who started their academic program on or before this date based on the student's degree row degree start date.

Resulting Data

First Name: The student's given name.

Last Name: The student's surname.

ID Number: The student's Campus Cafe ID number.

Major/Program: The student's academic program during the selected timeframe. To identify a student's program, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. The report returns the most recent degree row the student participated in during the selected timeframe. If no degree start and degree end dates are present, no data will be returned.

Pgm. Start Date: The date the student began the academic program based on the student's degree row degree start date.

School Department: The department associated with the student's academic program. To identify a student's department, the report evaluates the student's degree rows and each degree row's degree start date and degree end date. If no degree start and degree end dates are present, no data will be returned.

SAP Term: The term associated with the credit and GPA information displayed. Students may be enrolled in multiple terms during the selected timeframe. The system will use the highest (most recent) term.

Cum. Credits Taken: The total number of credits attempted by the student. 

Cum. Credits Earned: The total number of credits passed by the student that count as earned credits.

Academic Rating: Cum. Credits Earned divided by Cum. Credits Taken resulting in the percentage of credits passed.

Semester GPA: The student's grade point average for the shown SAP Term.

Cum. GPA: The student's cumulative GPA as of the shown SAP Term.

Downloading the Report

The report may be exported to Excel for filtering or analysis. 

1. Optionally in the filter selection Format For Export to Excel (N/Y) select Yes to eliminate the title and header information for easier filtering in Excel
2. Click the blue disk icon 
3. Click Excel
4. Save the report to your computer and open in Excel or other spreadsheet software