Travel

About Travel Groups

Travel groups allow an institution to record trips or events. The primary purpose of these groups is typically to support recruitment efforts (e.g. visiting a high school or college fair) but a travel group could also be utilized to track student clubs or other travel.

Create a Group

A group is the entity (department, division, club, etc.) responsible for the travel or an overarching description of the travel (e.g. college fairs or high school visits). Each group contains one or more discrete trips. An example travel group

1. Navigate to  Admissions > Travel Groups
2. Click Add
   Staff ID: Enter the Campus Cafe ID number of the individual responsible for the travel entity
   Lookup Staff: Click to look up the Campus Cafe ID number of the individual responsible for the travel entity. The indivdual must be categorized in Campus Cafe as Faculty/Staff
   Semester: Choose a semester to associate with the travel
   Trip Group Name: The entity or overarching description of the travel
   Start Date: Optionally enter the start date of travel for the group
   End Date: Optionally enter the end date of travel for the group
   Comment: Optionally enter a description of the group
3. Click Add

Add Individual Trip

Groups contain individual trips. For example, admissions may visit multiple high schools as part of one trip or the ski club may visit multiple mountains during one trip.

1. Navigate to  Admissions > Travel Groups
2. Next to the travel group to add a trip click the magnifying glass
   
3. Next to Add New Trip click the >
   
4. Complete details about the trip
   Date: The date of the trip. Required.
   From Time: The start time of the event. Required.
   End Time: The end time of the event. Required.
   Event Type: The type of event. Optional. Options set in STPARM TMTYPE
   Status Category: Choose the state of the trip. For example, planned, completed, etc. Optional. Options set in STPARM TMSTCT
   Status: Further details about the status of the trip. For example, a reason the trip was declined. Optional. Options set in STPARM TMSTAT
   Rating: A field to record the value of the trip. For example, return yearly, do not return, possible return. Optional. Options set in STPARM TMTRRT
   Current Prospects: The expected or actual number of individuals interested in your institution. Optional
   Rising Prospects: The expected or actual number of individuals likely to become prospects. Optional
   Other Prospects: The expected or actual number other individuals expressing interest in your institution. Optional
   Staff ID Number: Enter the Campus Cafe ID number of the individual responsible for the trip. Required
   Lookup Staff: Click to look up the Campus Cafe ID number of the individual responsible for the trip. The indivdual must be categorized in Campus Cafe as Faculty/Staff
   School Code: The associated school. For a trip not associated we a school, institutions can enter their own school code. Required
   Lookup School: Click to look up the school code corresponding with the school associated with the trip. For a trip not associated we a school, institutions can look up their own school.
   Comments: A description of the trip. Optional
   Example trip
   
5. Click Add