- Print
- DarkLight
- PDF
About Transcripts
Transcripts are the official academic record for a student.
Campus Cafe supports an unofficial transcript and an official transcript.
View Transcript as Administrator
- Navigate to the student
- Click the Student Degree tab
- Click Transcript
- For an official transcript, check the Is Official box
- Check Use Internal Status Codes to display semester status codes indicated as internal codes (Option controlled by permission #702)
- Optionally choose degree level print overrides. (Option controlled by permission #1246)
For a clock-hour transcript by default, the system will display a transcript with the current degree and its enrollments only. Select an alternative degree and its enrollments.
For a semester-based transcript by default, the system will display all degrees and enrollments except degrees with statuses set to suppress in custom control TRANS_DGEX. Select an override to show the specific degree level and associated enrollments only. - By default the system will not log the view of the unofficial transcript. To log the view, check the Add Tracking box. Note: Tracking will only be recorded if the proper workflow and activity has been established.
- Optionally complete Tracking Comments 1-8. Those comments will appear on the transcript and be storied with the activity. For the comments to show, Add Tracking must be checked
- Click Submit
Batch Transcript Generation
Campus Cafe supports bulk generation of transcripts via the student finder.
- Navigate to the student finder
- Identify search parameters, or upload student ID numbers using the 'Add IDs to Filter' link, and run the search process
- At the top of the results grid, click the Transcripts action button, and select "for Page" or "for All", depending upon your desired population.
- In the bulk transcripts operations page, select your transcript parameters, and submit. Transcripts will generate in bulk as a single .PDF file.
Currently, batch transcript generation is limited to 100 at a time.
View Transcript as Student
Students typically do not have access to an official transcript. Some schools opt to place a link to the unofficial transcript in the student portal.
- Navigate to My Info > Transcript/Grades
- Optionally choose degree level print overrides. (Option controlled by permission #1246)
For a clock-hour transcript by default, the system will display a transcript with the current degree and its enrollments only. Select an alternative degree and its enrollments. The degree must not be inactive.
For a semester-based transcript by default, the system will display all degrees and enrollments except degrees with statuses set to suppress in custom control TRANS_DGEX. Select an override to show the specific degree level and associated enrollments only. - Click Submit
Transcript Tracking
Campus Cafe supports a tracking feature that records who has downloaded a student's transcript. This log can be viewed under the student's "Activities" tab. However, there are additional workflows and activity tracking templates that must be enabled; please refer to Transcripts documentation for additional setup.
Name on Transcript
By default, the transcript will display the student's name as set on the Bios screen. To set a custom name to appear on the transcript, such as a former name, refer to Transcripts documentation.