Academic Programs (Majors)
About Academic Programs (Majors)
Academic programs may be majors or other entities that represent a curriculum that generally contains a beginning (admission), classes and an end (completion/graduation). In Campus Café, programs are referred to as Majors for technical purposes.
Considerations When Creating a New Major
A new academic program (major) may have an affect on other functions within Campus Cafe depending on the institution's specific business practices.
The functions listed below are the most common ones impacted by a new major but is not intended as a comprehensive list due to every institution having unique business practices and academic policies.
A new major may require:
- creation off new degree level (e.g. undergraduate, graduate, etc.)
- creation of a new degree (e.g bachelors, masters, etc.) that a student completing the major earns
- creation or adjustment of admission inquiry or application forms that list majors
- creation of a new degree audit
- creation or adjustment to classes where registration is restricted to specific majors (Major Restriction Maintenance)
- creation of a new billing rule if the institution's tuition and fees are tied to student major
- creation or adjustment of financial aid cost of attendance if the institution's cost of attendance is tied to student major
- creation of adjustment of workflows/activities that relate to specific majors, inclusive of workflows/activities tied to admission marketing drip campaigns
Create a Major
- Navigate to Admin > Major Maintenance
- In the Concentration box in the upper right, enter an internal code for the major
- Click Add
- Enter data as it meets your institution’s policies
Description: A short description of the major
Long Description: A description of the major
Degree Level: Depending on configuration may drive enrollment and the degree audit rules
Degree Awarded: Represents the degree itself (e.g. bachelor, master, etc.)
Active Date: The first date the major was offered
Active Code: Internal way of classifying the major’s status. Codes are added in STParm Maintenance using parameter code SJDELT
Inactive Date: The last date the major was offered
CIP Code: Classification of Instructional Programs code corresponding to the major. Used for financial aid and federal enrollment reporting.
Department: Department associated with the major
Web Deg. Audit Alt. Major: Check to allow students to run a “what if” for this major on the degree audit
Years to Complete: The typical number of years to finish the major if attending full time. This drives the class level assignment process, expected gradation semester as well as financial aid packaging processes.
PT Years to Complete: The typical number of years to finish the major if attending part time
Credits to Graduate: The total number of credits required to complete the degree. This works in tandem with Credits per Semester to set a student’s class level (e.g. freshman, sophomore, junior, etc.)
Credits per Semester: Each row represents an expected year of the major. Each box on each line represents a semester within that year. Complete each box with the typical number of credits the student would complete each semester. For example, for a bachelor’s degree requiring 120 credits, you would enter 15 in the first box of the first row; 15 in the second box of the first row; 15 in the first box of the first row, 15 in the second box of the first row, and so forth. These fields, along with the Credits to Graduate field, work together to set a student’s class level (e.g. freshman, sophomore, junior, etc.)
Degree Seeking: Check if the program leads to a degree. This indicates to the National Student Clearinghouse process the program leads to a credential.
Common App Code: This is the corresponding major code from the Common Application that ties the Common Application major to the Campus Café major.
Program Length: The length of the program for financial aid and federal enrollment reporting purposes. Enter the value corresponding to the length type
Length Type: How the major’s program length is measured (days, weeks, etc.) for financial aid and federal enrollment reporting. Enter the value corresponding to the length type. Enter the actual number in the Program Length box.
Special Code: Used for federal financial aid and federal enrollment reporting
Credential Level: Used to award and disburse federal financial aid, federal enrollment reporting and other reports throughout the system
Weeks in Academic Year: Weeks in academic year for federal financial aid and enrollment reporting and other reports throughout the system
Clock Hour Indicator: Check if program is clock-hour based for financial aid, federal enrollment reporting and other reports throughout the system. Checking this box also changes the semester transcript credits column to read hours instead of credits for students in this academic program. Checking this box also tells the system to use the Clock Hour transcript format specified in Reg. Control.
Hours to Complete: If program is clock-based for financial aid, enter hours required to complete. (Important) Financial aid packaging will fail unless hours are entered.
Cost Center: A maximum of any four numbers associated with the accounting cost center of the academic program. The cost center is not tied in any way to the Campus Cafe general accounting module and any value may be entered even if it is not a defined cost center. The field is informational only and may be used on select reports. Cost centers may not begin with leading zeros.
- Click Save
Delete a Major
Once created, majors cannot be deleted, although they can be set as inactive or have their descriptions adjusted.