Admissions Module Overview
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Admissions Module Overview
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Admissions Module Overview
The Campus Café admissions module is comprised of the following main components:
- Portals: The Inquiry Portal allows prospects to inquire without logging in. The Application Portal allows prospects to apply online. The Applicant Status Portal allows prospects to check their application status.
- Prospect/Applicant Finder allows an administrator to find prospects for additional processing, workflow management, mailing, emailing, and exporting.
- Common Application Upload module allows for uploading of application electronically.
- SAT/Scores allows batch upload of scores from multiple sources.
- Completed Application process and missing documents processing
- Holding Table allows administrator to adjudicate possible duplicate inquiries/applications.
- Application processing allows changing of applicant progress and generates all associated decision letters.
- Inquiry/Application Portal Configuration allows creation of multiple portal pages.
- Reporting Base Reports supplied with Campus Café and key reporting scenarios.
- Schools module allows for adding new schools
- Workflow and Mail Merge allows tracking of workflow at the staff level and automated emailing.
Here is a typical scenario for a traditional on campus admissions process. There many other scenarios and processes that can be set up simultaneously for different types of prospects and recruiting. Our sample prospect is Karen Holbrook.
- Karen inquires on 9/15 through the inquiry portal. She is interested in pursuing Nursing as a major and is also interested in playing soccer. Her record is created in the system.
- Mail flows and workflows are triggered during the inquiry and she receives mailings specific to her request. Since she has indicated an interest in soccer, a workflow is also created and assigned to the soccer coach Gloria Kickham, to make a phone call to Karen in two weeks.
- On 9/29, coach Kickham calls Karen and arranges to see her play in a game.
- Karen applies on 11/15 through the application portal or Common Application.
- Workflows are triggered by the applications and she receives an acknowledgement.
- Required missing item workflows are triggered specific to her program.
- Karen checks the applicant status portal and sees that her application is missing several documents and her SAT scores.
- Karen uploads the remaining documents.
- Karen’s SAT scores are uploaded electronically through the batch upload process.
- The application is automatically marked completed because all of her documents and required scores have been received.
- Karen’s completed file is now reviewed by the admissions office and she is accepted on 12/15.
- The administrator uses the applicant page to change her progress code to accepted status and also uses the decision code to indicate a regular acceptance.
- The decision code triggers an acceptance workflow and the appropriate acceptance letter is generated.
- After receiving a couple of mailings from the acceptance workflow, Karen deposits for the fall on 12/30.
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