Monthly Release Notes
- 30 Minutes to read
- Contributors
- Print
- DarkLight
- PDF
Monthly Release Notes
- 30 Minutes to read
- Contributors
- Print
- DarkLight
- PDF
Article Summary
Share feedback
Thanks for sharing your feedback!
About Monthly Release Notes
Campus Cafe continually deploys new versions of its platform with enhancements to the platform. Below provides an ongoing list of updates to the platform. For notes prior to this calendar year, visit Archived Monthly Release Notes.
Release Schedule
Campus Cafe typically deploys new versions throughout the first week of each month to cloud customer. No action on behalf of the customer is required. The platform will be unavailable for roughly 15 minutes during the upgrade. For on-premise customers, Campus Cafe provides notification with directions on obtaining the latest version.
Version Updates
User Account Level SMTP Email Authentication will be Required by June to Send Emails from Campus Cafe
Documentation Translation Added:
At the bottom of each page in the documentation website, you can use the now integrated Google Translate function to translate the page to hundreds of different languages
At the bottom of each page in the documentation website, you can use the now integrated Google Translate function to translate the page to hundreds of different languages
Version: September (Expected Release Date: 10/2/23-10/7/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Bug | DEV-1288 | Fixed an issue where an error occurred when making a new semester active | |
| Academic | Bug | DEV-1030 | Increased the Course Description on Degree Audit Configuration to 90 characters to prevent truncation errors on the degree audit configuration pages | |
| Academic | Bug | DEV-1295 | Fixed an error on Transcript A_3 format where assignments were not showing properly | |
| Academic | Bug | DEV-1307 | Fixed an issue where an applicant could register themselves into a class without proper permissions | |
| Academic | Bug | DEV-1262 | Fixed an issue where student schedule page was forcing the calendar view even if the custom control was set to show a list view | |
| Academic | Bug | DEV-768 | Fixed an issue where a course was not counted as a repeat because a differing course section of the same course number had "Can be repeated" selected | |
| Academic | Bug | SP-5727 | Fixed an issue where the Session Data Copy process was giving an error | |
| Academic | Bug | DEV-1119 | Fixed an issue where single and batch transcript printing would fail if one student had multiple transcript formats | |
| Accounts Payable | Bug | DEV-774 | Added ability to supply a Void Date Override when retroactivity voiding a check | |
| Admissions | Bug | DEV-1203 | Increased the field character limit size on the emergency contact information fields from 25 to 50 to prevent a truncation error | |
| Financial Aid | Bug | DEV-1197 | Fixed an issue with ISIR Correction and Highlight flags were appearing in the wrong locations on the 23-24 ISIR | |
| Financial Aid | Bug | DEV-1306 | Fixed an issue where a PLUS loan application file import would fail if a student was missing an email address on their PLUS loan application | |
| Student Financials | Change | DEV-1021 | Added clarification text (Progress Code=P) to Group Billing page on the function to "Included Unenrolled" Students to inform that students with the "P" progress code will get billed. | |
| Student Financials | Enhancement | DEV-1264 | Added SPONSORED_ID field to the Cash Batch Upload through spreadsheet process to add Sponsored Payments in Bulk. Process will alert if a Sponsored ID number is invalid. | |
| System | Enhancement | DEV-1316 | Updated Admin Servlet page to automatically refresh upon viewing, and will display a success when process is complete | |
| Third-Party Integration | Enhancement | DEV-1090 | Added View and Click Tracking flags to the Activity Tracking Grid Page to review which activities have been viewed and if a person has clicked on a link inside an email | |
| Third-Party Integration | Change | DEV-1259/ DEV-1275 | eRezLife integration process will now support blank dorm room assignments, and will change resident code when no assignment has been made. Date ranges are now based off the student's active session record will now be used for the Dorm room reservation start/end dates | |
| User Interface | Enhancement | DEV-1236 | Updated look and feel of the pages: Counselor Assignment Maintenance, Counselor Assignment by Zip Code, Counselor Assignment by EPS Geomarket | |
| User Interface | Enhancement | DEV-1237 | Updated look and feel of Admissions Portal Configuration pages | |
| User Interface | Enhancement | DEV-1301 | Updated look and feel of Billing Batch Detail page | |
| Workflows, Activities & Triggers | Bug | DEV-1284 | Fixed an issue where sending an email from a template would fill in the email body section with the user's ID number instead of the workflow email template | |
| Workflows, Activities & Triggers | Enhancement | DEV-1297 | Added field to workflow definition page as an override that will send a text reply email notification to the student's assigned counselor instead of the original text sender. |
Version: August (Expected Release Date: 9/4/23-9/8/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | DEV-1178 | Added Student Line Code/Class Level and "Assumed" levels to Student Session Data to provide a historical reference per semester of a students class load. If Custom Control GPA_LINE 1-1 = N Class Level will need to be updated manually on both the Student Codes page and the Student Session Row | Student Session Data |
| Academic | Enhancement | DEV-1062 | Added new custom control TRANS_TERM 1-1 = Y to show TERM label on transcript. Set to N will display SEM | Transcript |
| Academic | Bug | DEV-1153 | Fixed an issue where the Batch Enrollment from Student Finder function was not working due to a semester naming error | Batch Enrollment Registration and Grade Import |
| Academic | Bug | DEV-1115 | Fixed an issue where the Mid-Term Grade Report was showing waitlisted courses | Mid-Term and Final Grade Reports |
| Academic | Change | DEV-1082 | Added new single-column clock hour transcript format 5_1 to show clock hours attempted and earned without showing GPA Main change for this 5_1 format is that the attendance hours comes NOT from Course + Lab hours under a student's enrollment as in format 4_9, but from the Clockhour Summary Process calculations. The transcript is also separated by degree level as other formats do and relies on attendance records having attendance dates within specific degrees' begin and end dates. | Transcript |
| Admissions | Enhancement | DEV-1144 | Added a new filter to the Prospect finder for Conditional Acceptance application detail field. | Prospect Finder |
| Admissions | Change | DEV-1228 | Increased the amount of characters in the round robin counselor maintenance page to allow for a larger list of major codes to be used | Set up Round Robin Admission Counselor Assignment |
| Admissions | Bug | DEV-1192 | Fixed an issue where a user was unable to merge a student on the holding table when advanced Round Robin Rules were enabled | Set up Round Robin Admission Counselor Assignment |
| Financial Aid | Enhancement | DEV-1084 | Added new Custom Control FA_ISIR_SKIP 1-1 = Y to prevent ISIR Lead creation in the system. Please note that turning this on will also prevent creation of potential duplicate matching in the admissions holding table | Auto Packaging & View ISIR |
| Financial Aid | Bug | DEV-1221 | Fixed an issue where Financial Aid Packaging Validation messaging would cause packaging to fail completely when a student didn't receive a certain portion of a packaging, if the packaging rule had a missing disbursement data piece, or if the rule was created without loans. Custom Control FA_RULE_VALID 1-1 set to Y to turn off Validation will allow packaging for institutions that only package their students will Pell, and will not validate if the student should be eligable for loans. | Disbursement Term Rules |
| Student Financials | Enhancement | DEV-1238 | Bill Batch and Cash Batch Upload from Spreadsheet process now supports the MEMBER field to allow for more flexibility in uploading batches into the system | Upload Cash Payments Using Spreadsheet Bill Upload from Spreadsheet |
| Student Financials | Bug | DEV-1227 | Fixed an error when the billing batch had more than 2600 transactions listed | Bill Batch |
| Student Financials | Bug | DEV-1234 | Fixed an issue where the Billing Rules set up around attempted hour constraints were not including transfer hours | Billing Rules Interface |
| System | Bug | DEV-1235/ DEV-1220 | Fixed an issue where the admissions progress code was producing two records in the audit log that could potentially trigger off two activities | |
| System | Bug | DEV-1146 | An issue was fixed with sending new account credentials were not being merged into emails | Associating Activities with Individuals |
| System | Bug | DEV-1175 | Fixed an issue where the student finder would not query a list of students when the relationship type filter value for "blank" was being used. | Student Finder |
| System | Bug | DEV-1241 | Fixed a timing issue where if the Admin Servlet Cache Refresh was running at the exact same time a student payment was made, it would skip the payment from being created in the cash batch | |
| Third-Party Integration | Bug | DEV-1179 | Fixed an issue with the Brightspace integration where participation and grade imports were not appearing in the queue history logs and making it difficult to track down which files needed to be re-run | Brightspace (LMS) |
| Third-Party Integration | Bug | DEV-1200 | Fixed a Brightspace integration issue where enrollments based on site code were not being read properly | Brightspace (LMS) |
| Third-Party Integration | Bug | SP-4700 | Fixed an integration error where the GFAS integration was reading credit hour decimal points incorrectly | Global Financial Aid Services |
| User Interface | DEV-763 | Bug | Fixed an issue where on the application status page the comment section was sometimes be hidden on certain browser window sizes | |
| User Interface | DEV-1223 | Change | Updated the Student A/R Ledger page to be more clean. Cash Batch and Billing Batch buttons have been combined with the Cash and Billing Batch Dollar Totals | Student A/R Ledger |
| User Interface | DEV-1216 | Change | The red font color has been removed from the Billing Transaction Code Maintenance page | Configure Transaction Codes |
| User Interface | DEV-1189 | Enhancement | Updated the Document Portal UI to be more mobile responsive | Document Portal |
| User Interface | DEV-1244 | Change | Adjusted title spacing on one-stop-shop application page in order to be more readable | Sign-Up Now - One Stop Registration |
| Workflows, Activities & Triggers | Bug | DEV-1230/ DEV-1252 | Fixed an issue where certain 2-way emails had special characters included which prevented a user from "expanding" the notes or attachment section on an activity's detail maintenance | Associating Activities with Individuals |
| Workflows, Activities & Triggers | Bug | DEV-1217 | Fixed an issue where blank emails were being sent out from activities added through the "quick comment" feature if no default content was set under the workflow definition | Creating Workflows |
| Workflows, Activities & Triggers | Bug | DEV-1193 | Fixed an issue where triggered activities where not being fired off when an inquiry or application was being created in the admissions holding table | Holding Table |
| Workflows, Activities & Triggers | Bug | DEV-1239 | Fixed an issue where the scheduled activity email job queue was emailing errors when the web app configuration field STMP_USER was blank |
Version: July (Expected Release Date: 8/5/23-8/11/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Enhancement | DEV-1074 | Expanded MSPARM TRANS_PAD 1-1 = # of pixels to provide transcript format adjustable padding at the bottom to other transcript formats | Transcript |
| Academic | Enhancement | DEV-1158 | Added Instruction method 1 to course listing grids | Add and Schedule a Course |
| Academic | Bug | DEV-1160 | Fixed issue where the mobile attendance app pages were appearing blank | Self Service Attendance |
| Academic | Bug | DEV-1154 | Fixed issue where GPA and Names were not properly populating on Progress Reports | Satisfactory Academic Progress (SAP) |
| Academic | Bug | DEV-1118 | Fixed issue where course Site number was only showing and description was not being shown on the course registration page | Sites |
| Academic | Bug | DEV-1147 | Fixed waitlisting list on course registration page that will now properly allow students to be added to a waitlist when there are zero seats available | Administrative Class Registration Add, Drop, Swap |
| Admissions | Enhancement | DEV-1110 | Added support to the progress code batch update process to change any progress code to and from and code except Y, A, or P codes | Prospect Finder |
| Admissions | Bug | DEV-1138 | Fixed issue on Admissions Dashboard metric graphs showing duplicate information due to progress code MSPARM trimming issues | Dashboards |
| Accounting | Enhancement | DEV-1111 | Eliminate rows from GL lookup if there is no actual balance and no budget. There is a checkbox on the page to show/hide these records | General Ledger Lookup |
| Alumni/Development | Enhancement | DEV-1157 | Create constituent button has been added to the donation lookup page and will automatically link that new constituent to the current selected donation | Donation Portal |
| Alumni/Development | Enhancement | DEV-1103 | Allow deletion of online donation records if "payment succeeded" is false | Donation Portal |
| Alumni/Development | Enhancement | DEV-1137 | Added functionality to allow deletion of pledges that have no payments against them or change amounts to not be less than the amount paid-to-date for pledges that have payments | Donation Portal |
| Financial Aid/Admissions | Enhancement | DEV-1050 | Added "Link ISIR and SSN" link to Admissions Holding page for proper linking of ISIR's to an existing student account without overwriting previously created inquiry or application data. Insert to create a new inquiry functionality still remains | Holding Table |
| Financial Aid | Bug | DEV-108 | Fixed an issue where packaging was not allowing disbursements of Pell for academic year 2 to be packaged under the same award year and award code for borrower-based institutions | Disbursement Term Rules |
| Financial Aid | Bug | DEV-1171 | Fixed an issue where students were unable to accept their aid on the review financing page | Student Financing Review and Acceptance |
| Financial Aid | Bug | DEV-1145 | Fixed an issue where DocuSign documents were breaking the financial aid status and estimated financing review pages | Student Fin. Aid Status |
| Student Financials | Bug | DEV-1172 | Fixed an issue where the "Next" arrow under Person Selected from Billing Statement page produced an error when trying to view the next student's statement | View Student Billing Statement |
| Student Financials | Enhancement | DEV-1087 | Added a button to group billing page to identify students who did not have any billing | Group Billing |
| Student Financials | Bug | DEV-1162 | Fixed permission 57 when set to Read Only to properly be respected for printing the Cash Batch | Permissions |
| Student Financials | Enhancement | DEV-1188 | Added Cash Receipt Field to column visibility on cash batch posting. This input field is located in the Fast Cash section of the interface | Cash Batch |
| System | Bug | DEV-1152 | Fixed administrator password reset from the user permission edit page. | Users |
| System | Bug | DEV-1173 | Fixed an issue where self-change password process was not properly saving the new password | Users |
| System | Bug | DEV-1163 | Fixed an error when reviewing a user's permission detail page after using the user search function was used | Users |
| System | Change | DEV-1076 | Added validation to STPARM SMDESC to only allow numbers, when an alpha or special character was used the rendered the system unusable | Semesters (Terms) |
| Third-Party Integration | Bug | DEV-1161 | Fixed an issue where text messages were failing to be sent and also reviewed due to how dates were being processed on the activity detail page | MessageMedia (Text Messaging) |
| Third-Party Integration | Change | DEV-1174 | Added functionality to DocuSign integration that allows Administrator signature to be listed first instead of student's being listed as the first signer on an attached DocuSign document. A new checkbox has been added to notify a student as the second signer once an administrator has signed first | DocuSign (eSignature) |
| Third-Party Integration | Bug | DEV-1180 | Fixed an issue with Canvas integration where students were not properly being dropping from cross listed courses | Canvas (LMS) |
| Third-Party Integration | Enhancement | DEV-1149 | Added an Optional Course Section Filter to the LMS Final Grade Synchronization import process | Canvas (LMS) |
| Third-Party Integration | Bug | DEV-1183 | Fixed an intermittent authentication error with Brightspace integration | Brightspace (LMS) |
| User Interface | Bug | DEV-880 | Fixed an issue where the "Registration Held" flag would overlap the top header bar if a student's name was very long | |
| User Interface | Enhancement | DEV-1065 | Updated mobile view of the Application Status page and Financial Aid Status page to be more mobile friendly | Student Fin. Aid Status |
| User Interface | Enhancement | DEV-1114 | Updated mobile view of Faculty Dashboard to be more mobile friendly | Dashboards |
| User Interface | Bug | SP-4396 | Updated mobile view of application forms to properly show the full fields | Admissions Applications and Inquiry Forms Set up |
| Workflows, Activities & Triggers | Enhancement | DEV-1106 | Added Activity Tracking OID and Quick Comment fields to the activity tracking template grid | Creating Activities |
| Workflows, Activities & Triggers | Bug | DEV-1130 | Fixed an issue where an invalid email was causing the whole email process to fail instead of skipping and sending for the rest of the addresses | Associating Activities with Individuals |
| Workflows, Activities & Triggers | Bug | DEV-1155 | Fixed an issue where users were unable to add a comment after adding an activity and entering back into the edit activity detail page | Associating Activities with Individuals |
| Workflows, Activities & Triggers | Bug | DEV-1166 | Fixed an issue where users were unable to edit an activity document | Associating Activities with Individuals |
| Workflows, Activities & Triggers | Bug | DEV-1168 | Fixed an issue where AdHoc emails were not properly sending/receiving with the new 2-way emailing functionality | Two-Way Emailing (Conversation View) |
Version: June (Expected Release Date: 7/30/23-8/5/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Bug | DEV-1078 | Fix Enrollment History from showing transfer credits with the 999999 semester. | Enrollment History and Enrollment Detail |
| Academic | Bug | DEV-1085 | Fixed an issue where the Waitlisting Courses were not being properly highlighted. | Waitlist |
| Academic | Bug | DEV-1097 | Fixed an issue where schedules were not showing start/end dates. | View Class Schedule |
| Academic | Enhancement | DEV-1118 | Class Site has been added to the student schedule page. | View Class Schedule |
| Academic | Bug | DEV-1126 | Fixed an issue where waitlisted courses were not being highlighted on the student schedule page. | View Class Schedule |
| Academic | Bug | DEV-1132 | Transcript printing permissions are now properly respected on the transcript batch printing process | View Student Transcript |
| Academic | Enhancement | DEV-988 | Added MSPARM TRANS_PAD 1-1 = # of pixels to provide transcript format 4-9 with an adjustable padding at the bottom. | Transcript |
| Admissions | Enhancement | DEV-866 | Added Admissions Deposit transaction to the audit log to be a triggerable action. | Audit Log |
| Admissions | Enhancement | SP-3439 | Added the ability to filter round-robin counselor assignment by major/program. Also, a new MSPARM AUTOCOUNSL- 1-8 = Y a list of prospect progress codes that allow round-robin assignment to override the existing assigned counselor when a new form is submitted with those progress codes. | Set up Round Robin Admission Counselor Assignment |
| Admissions | Bug | DEV-1125 | Fixed an issue where clicking the phone tab where there were "0" scheduled results on the admissions dashboard would display all phone calls for all users. | Dashboards |
| Accounting | Enhancement | DEV-1098 | Added new MSPARM CASH_BATCH_REPORT_USE_CKNO-1-1 to show/hide the Check Number field (CK#) on the Cash Receipt Update report (both posting and edit reports). | |
| Accounting | Bug | DEV-1028 | Fixed an issue where Upload Cancelled Check was giving errors in certain situations. | Accounts Payable Payment Processing |
| Accounting | Bug | DEV-1129 | Fixed the issue where the "Vendor Student" flag was not showing on the vendor listing page. | Vendors |
| Faculty | Bug | DEV-1064 | Fixed an issue where certain semesters' description formats were not showing up in the faculty dashboard. | Dashboards |
| Faculty | Change | DEV-1100 | Course Roster Finder pulling now shows the standard decoded date format. | Course Rosters |
| Faculty | Change | DEV-1072 | Fixed an issue where the faculty schedule was not loading in certain situations. | |
| Financial Aid | Change | DEV-1094 | Updated COA Labels for new regulation. | Student Cost of Attendance Detail |
| Student Financials | Change | DEV-1107 | When a transaction is set as a "P"- (Payment Account type, highlighting to the A/R Ledger transactions has been added for clarity; in addition, when the last posted transaction with the "P" (Payment) Account type the "last payment date" and "last payment amount" will be updated accordingly. | Student A/R Ledger |
| Student Financials | Change | DEV-1108 | Added Printed date and reformatted student name and ID number on the printable billing statement. | View Student Billing Statement |
| Student Financials | Change | DEV-943 | Changed the billing statement address line to have all of the same text color. | View Student Billing Statement |
| Student Financials | Bug | DEV-1101 | Fixed an issue where certain students were not being billed properly by start date. | Billing Charges Interface |
| Student Finders and Reporting | Enhancement | DEV-822 | Province Column added to people finder results. | People Finders |
| Student Finders and Reporting | Enhancement | The Waitlisting Base report now includes and is sorted by the time that the student was added to the waitlist. | ||
| System | Bug | DEV-1116 | Fixed an issue with using the person/org merge function when there was sponsored billing attached to the account. | System: Users and Security |
| System | Enhancement | DEV-777 | Added support for Multi-Factor Authenticated Emailing | Multi-Factor Authentication Email (2FA/MFA) |
| Third-Party Integration | Bug | DEV-1093 | The open API import has been adjusted to properly split out phone numbers into their appropriate sections. | Open API |
| Third-Party Integration | Change | DEV-1099 | Adjusted how term begin/end dates are being pulled for certain programs for the national student clearinghouse export. | National Student Clearinghouse Report |
| Third-Party Integration | Enhancement | DEV-976 | Added integration for eRezLife 3rd-party services. New Permission 1266 has been added for this integration page. | eRezLife (Residence Management) |
| Third-Party Integration | Bug | SP-3317 | Fixed an issue with the Brightspace integration where final grades for very large classes were not transferring. | Brightspace (LMS) |
| Third-Party Integration | Bug | DEV-1061 | Fixed a Brightspace queue processing issue where the items were not being kept and re-processed when a connection error occurs. | Brightspace (LMS) |
| Third-Party Integration | Bug | DEV-1121 | Fixed an issue where Google API provisioning was not being completed properly for international phone numbers. | Google Workspace Provision Accounts |
| Third-Party Integration | Bug | SP-3928 | Resolved a file transfer issue with BankMobile. | BankMobile (Student Refunds) |
| User Interface | Enhancement | DEV-1070 | Added new MSPARM LABEL_SEMESTER to override the word "Semester" throughout the system. | |
| User Interface | Bug | DEV-1127 | Resolved an issue with the application margins being too large for mobile format viewing. | |
| Workflows, Activities & Triggers | Enhancement | DEV-777 | Two-way emailing through the activity tracking has now been added Authentication Email must be configured in order to use 2-way email | Two-Way Emailing (Conversation View) |
Version: May (Expected Release Date: 6/5/23-6/9/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Change | SP-2294 | Clock Hour Report Page column sizing and formatting has been adjusted to show more records by default | Attendance Reports |
| Academic | Bug | DEV-1019 | Fixed an issue where line code and class levels weren't calculating properly based off earned hours | Class Levels |
| Academic | Enhancement | DEV-960 | Major/Core/Program 2nd GPA option column functionality has been added to certain transcript formats, Degree Audit, and GPA history page. Courses with the "Core Curriculum" flag under the course detail "Codes" tab will be included in the calculation. Please Contact Campus Cafe support for more information. Custom Controls Added: GPA_CORE 1-1 = "Y' will calculate 2nd GPA off of RGCRSE core_curriculum and put in 2nd major GPA in RGSSUM GPA_CORE_TSCRIPT_LBL_TXT 1-1 Text above Core Curriculum GPA on Transcript. (Max 4 Char, Default is CORE) GPA_CORE_DAUDIT_LBL_TXT 1-1 Text of Core Curriculum GPA on Degree Audit. (Max 25 Char, Default is CORE GPA) | Core GPA |
| Academic | Bug | DEV-1035 | Fixed issue where Course Listing page column visibility function was not working | Add and Schedule a Course |
| Academic | Enhancement | DEV-1000 | Added feature to copy courses by site or department | Copy Courses |
| Academic | Change | DEV-996 | Adjusted the custom control ATTEND_150 1-2 to allow non-clock hour programs to use 150% rules & Control 1-3 now prevents the 150% date from being input for the course end dates upon enrollment, and will only change the student individual degree record end date | Configure Attendance |
| Admissions | Bug | DEV-957 | Fixed an issue where the Prospect Finder Batch Progress Code updater process was producing an error. | Prospect Finder |
| Admissions | Change | DEV-1066 | Fixed capitalization on *is required flag on application page | Admissions Applications and Inquiry Forms Set up |
| Accounting | Bug | DEV-994 | Fixed an issue where the General Ledger Account Maintenance Deactivate and Rename functions were producing and error | General Ledger Accounts |
| Accounting | Enhancement | DEV-1014 | General Ledger lookup pop up window is now paged in order to increase the speed and efficiency of pulling up longer lists of accounts | General Ledger Accounts |
| Financial Aid | Change | SP-2747 | Adjusted Formatting of Disbursement Roster page to use two columns to use = up more of the page real estate and reduce scrolling to set filters | Financial Aid Disbursements |
| Financial Aid | Bug | DEV-992 | Fixed an issue where Pell Cost of Attendance for Academic Year 2 for borrower-based institutions was not calculating properly | Student Cost of Attendance Detail |
| Financial Aid | Bug | DEV-1022 | Fixed issue where the FA_LETTER custom control to hide dependency status on Award Letter was not being respected | Funding Estimate (Award Letter) |
| Student Financials | Bug | DEV-1031 | Fixed an issue where a payment's zip code for Authorize.net was defaulting to the home address instead of the billing address | Authorize.net (Payment Processor) |
| Student Financials | Bug | DEV-1059 | Fixed issue with group billing failure message | |
| Student Finders and Reporting | Enhancement | DEV-1060 | Using the Phone number filter on the people finders should now look at Mobile, Home, and Local phone numbers on file to pull a listing of students | Student Finder |
| Student Finders and Reporting | Enhancement | DEV-1049 | Added new feature where a Faculty/Instructor filter has been added to the student finder. In addition, instructor and major has been added to the enrollment listing finder action page | Student Finder |
| Student Finders and Reporting | Bug | DEV-1077 | Fixed an issue where saved grid views were shifted over a few columns incorrectly | Student Finder |
| System | Change | DEV-1006 | Adjusted email address field to allow comma separated values for multiple emails. Note: Emails will not support comma separation if inputting an account password. | |
| System | Bug | DEV-1056 | Fixed an issue where new student ID numbers were artificially progressing forward too many digits | |
| System | Change | Admin Servlet page has been cleaned up to only show relevant processes | ||
| Third-Party Integration | Change | DEV-967 | PowerFaids Financial Aid Export page has been moved from the client to the web. | |
| Third-Party Integration | Change | SP-950/ SP-2669 | Fixed GFAS integration issues where transfer credits were being duplicated in earned credit hours | Global Financial Aid Services |
| Third-Party Integration | Bug | SP-3056 | Fixed an LDA reporting issue with CourseKey integration | CourseKey (Attendance) |
| Third-Party Integration | Bug | DEV-1037 | End-Time on End-Dates for Brightspace and Canvas integrations now appropriately consider time zones. Also, nicknames will also be transferred to the preferred name in the LMS integrations | Brightspace (LMS) |
| User Interface | Bug | DEV-1007 | Degree listing column order changes will now save on a student profile | People Profiles |
| User Interface | Bug | DEV-952 | Fixed issue where Exam Schedule link was not appearing under Person Selected menu | Exam Scheduling and Listing |
| User Interface | Change | DEV-1003 | Reformatted the Applicant Status Page to be more mobile friendly | |
| Workflows, Activities & Triggers | Change | DEV-986 | Activity Tracking Quick Comment and Add New activity button locations have been adjusted for easier recognition of their functions | Activity Tracking |
| Workflows, Activities & Triggers | Bug | DEV-1067 | Fixed an issue where double scroll bars were showing on the student activity tracking page | Activity Tracking |
| Workflows, Activities & Triggers | Bug | DEV-1048 | Fixed an issue where on the activity page when adding a new template you could not scroll down the list | Activity Tracking |
| Workflows, Activities & Triggers | Bug | DEV-973 | Fixed an issue where Activity Tracking Advisor Names where shifted incorrectly on columns and reports | Activity Tracking |
| Workflows, Activities & Triggers | Bug | DEV-1054 | Fixed an issue where the Saved Activity filters were not auto submitting after selection | Activity Tracking |
Version: April (Expected Release Date: 5/1/23-5/7/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Bug | DEV-947 | Fixed an issue where the degree audit major & semester page parameters had wrong names/semester for the selected student. | Run the Degree Audit or What If Report |
| Academic | Change | DEV-951 | Adjusted the course basket downwards on the registration page to not cover up as much of the side menu. (basket window can still be dragged to expand) | Administrative Class Registration Add, Drop, Swap |
| Academic | Enhancement | DEV-966 | Permissions 734 will now hide the comment section on the Clock Hour Report Page | Attendance Reports |
| Academic | Enhancement | DEV-962 | Optimized the Clock Hour Summary Records Page Calculations | Attendance Reports |
| Academic | Bug | DEV-955 | Fixed an issue where if two different grade scales and weightings were being used within the same gradebook, it would calculate incorrectly | Gradebook Maintenance |
| Academic | Bug | DEV-793 | Fixed some alignment and formatting issues on certain transcript formats | Transcript |
| Admissions | Enhancement | DEV-945 | Optimized the Admissions Dashboard to query data a bit faster | Dashboards |
| Admissions | Bug | DEV-949 | Fixed an issue where Advisor 2 was populating in Advisor 1 field on the Student Finder and Finder Exports | People Finders |
| Accounting | Bug | DEV-979 | Fixed an issue where an error was received when adding or editing a new Cost Center | General Ledger Lookup |
| Accounting | Bug | DEV-953 | Fixed an issue where ACH Check Print Error no longer required check numbers when ACH only | Accounts Payable Check Register |
| Financial Aid | Bug | DEV-939 | Fixed an issue with Legacy F/A upload and billing batch processes not properly updating the net disbursed award amount | Legacy Documentation (Web) |
| Student Financials | Bug | DEV-959 | Fixed an issue where voids of student refunds did not reverse back to the A/R Ledger | Void Check |
| Student Financials | Change | DEV-851 | Cash Batch Report adjusted to show all columns properly for sponsored billing and check number | Cash Batch |
| System | Bug | DEV-901 | Fixed issue where Bulk Merge of Users by spreadsheet process was not working in certain situations | Users |
| System | Change | DEV-820 | Optimized the backend user creation process | |
| System | Bug | DEV-977 | Fixed an issue with Password reset producing an error and now displays a clearer message when an error takes place | |
| User Interface | Change | DEV-946 | Added a Click-to-open function to the side navigation menu to reduce responsiveness to not pop open so dramatically while using various pages | |
| User Interface | Bug | DEV-970 | Fixed an issue where custom menu links were not wrapping properly | Custom Menu Links |
| Workflows, Activities & Triggers | Bug | DEV-964 | Fixed an issue where a quick comment was producing an error message when a faculty member did not have a valid email attached to their account | Associating Activities with Individuals |
| Workflows, Activities & Triggers | Change | DEV-957 | Progress Code Drop Down List Now Excludes invalid Codes on the Queue Result Detail and Batch Progress Code Update process from prospect finder actions section | Queue Results |
| Workflows, Activities & Triggers | Change | DEV-965/ SP-2294 | Adjusted new Activity Tracking Page UI Margins to show more activities by default and Fixed a typo | Associating Activities with Individuals |
Version: March (Expected Release Date: 4/2/23-4/8/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Bug | DEV-872 | Fixed an issue where the Class Schedule link was always sending the user to the calendar view even if the controls were set to send to the list view (Please note: removing the side navigation menu with permission 1265 means the link will not update/respond to the SCHEDSTYLE value for the direct ENTRY_PAGE HTML student portal links.) | View Class Schedule Class Schedule Format |
| Academic | Bug | DEV-195 | Fixed an issue where Copying a Course process said it was failing even when course copied successfully | Copy Courses |
| Academic | Enhancement | DEV-885 | Added an error message when trying to generate a transcript when a student didn't have a valid degree | Transcript |
| Academic | Bug | SP-1825 | Fixed an issue where the Grade Control was producing an error when trying to add a new record | Grade Control |
| Admissions | Enhancement | DEV-859 | Added functionality when custom control CRSRSTNICK 1-1 is set to Y, the student's Nickname will be used for the student's profile, header bar, student search, payment pages, and throughout the system | |
| Admissions | Enhancement | DEV-904 | Added County to People Finder Results | People Finders |
| Admissions | Change | DEV-899 | Changed the default phone number on the App Status Page from home phone to mobile phone | |
| Admissions | Change | DEV-913 | Increased spacing on zip code field on application so digits were not cut off on certain screen scales | |
| Admissions | Change | DEV-926 | The Saved Application default email subject line is now grammatically correct | Saved Applications |
| Admissions | Bug | DEV-867 | Fixed an issue where an additional degree record was created when a progress code was moved backwards | Applicant Detail (Change Admissions Progress Code) |
| Admissions | Bug | DEV-862 | Fixed Lead Scores Upload and Mapping links to properly direct to the appropriate pages | Upload Leads from Spreadsheet |
| Admissions | Bug | DEV-897 | Permission 745 for Inquiry/Score Upload menu link is now hiding/showing appropriately | Upload Leads from Spreadsheet |
| Admissions | Bug | SP-580 | Fixed an issue where the Application Status Page comment Columns were being hidden by default | |
| Admissions | Bug | DEV-876 | Fixed an error where ID numbers from the Prospect Finder were not properly being sent over to the Activity Tracking finder filter action | Prospect Finder |
| Admissions | Bug | DEV-879 | Fixed an issue where the admissions dashboard wasn't catching prospects/students and refreshing correctly when not using any counselor assignments | Dashboards |
| Accounting | Change | DEV-645 | The General Ledger Year End Close process has been moved from the client to the web | General Ledger Module Overview |
| Accounting | Bug | DEV-881 | Fixed Margins on G/L Lookup page for new menu | General Ledger Lookup |
| Accounting | Enhancement | DEV-896 | Added 4-digit Zip code extensions to check printing | |
| Accounting | Bug | DEV-940 | Adjusted check printed side margin to not cut off dollar amounts | Accounts Payable Check Printing |
| Financial Aid | Enhancement | DEV-906 | Added Financial Aid Autopackaging block based on Academic and Financial holds. Inserting a comma separated list of Hold codes into Custom Control FA_PKGHOLD 1-1 for Financial holds, and 1-2 for Academic Holds, if a student has any listed hold type auto packaging will be blocked. | Auto Packaging & View ISIR |
| Student Financials | Enhancement | DEV-895 | Added user messaging to show id_number on student batch refund message box when the process fails | Student Refunds |
| Student Financials | Change | Dev-855 | Posting of transactions from the Bill Batch are now allowed without Degree or Student Master Records under a student’s account | Bill Batch |
| Student Financials | Bug | DEV-873 | Fixed issue with authorize.net where disabling the e-check button with MSPARM WEBPAYMENT 3-2 = N will prevent payments from going through | Authorize.net (Payment Processor) |
| Student Financials | Bug | SP-443 | Fixed an issue where the Previous Balance field on the student payment page was being cut off | Receive Payment |
| Student Financials | Change | DEV-759 | Billing Rules Entry now requires a date to be saved if using a begin start date | Billing Rules Interface |
| Student Financials | Bug | DEV-925 | Fixed a billing statement print margin issue on Firefox browsers | View Student Billing Statement |
| System | Enhancement | DEV-916 | Increased query performance of people finders | People Finders |
| System | Enhancement | DEV-905 | Added a permission denial page when a student tries to access a page they don’t have permission to, instead of logging them out | Permissions |
| System | Enhancement | DEV-923 | Hide navigation menu with Permission 1265 permission groups APPLICANT and WEBDEFAULT will automatically set to NA, which students will no longer show the menu unless Permission 1265 NA is removed under the Global Category, we recommend that all student functions be provided through the student portal links, and that students not see the side navigation menu by default. | Main Menu Permissions |
| System | Change | Authenticated SMTP Emailing Configuration Added | SMTP Authenticated Emailing | |
| System | Bug | DEV-919 | Fixed issue where IP addresses were not properly tracking in the audit log | |
| System | Bug | SP-1939 | Fixed issue where GPA Processor job wasn't properly showing if it was scheduled or not on the Jobs page | GPA Processor |
| System | Bug | DEV-938 | Fixed an issue where larger sized emails were not being sent out. | |
| Third-Party Integration | Bug | DEV-863 | Fixed issue where sending of a text message was blocked when Assigned-To user override field was filled out. | MessageMedia (Text Messaging) |
| Third-Party Integration | Enhancement | SP-1556 | Added Functionality to the Softphone process to handle phone numbers with "+1", code (“%2B”), to allow other software such as Zoom Calls that use this number format | RingCentral (Softphone) |
| User Interface | Change | SP-1769 | Re-adjusted sizing of dashboard counselor preview selection dropdown | Dashboards |
| User Interface | Change | DEV-749 | Updated Look and Feel of Activity Tracking interface | Activity Tracking |
| User Interface | Change | DEV-934 | Updated menu icon and bar color to match color customizations | Appearance |
| User Interface | Bug | DEV-889 | Fixed an issue where students were shown the person search bar | |
| User Interface | Bug | SP-1762 | Fixed an issue where students can see the (?) documentation link without the correct permissions | |
| User Interface | Bug | DEV-870 | Fixed issue where custom student links were not showing in the student menu |
Version: February (Expected Release Date: 3/5/23-3/10/23)
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Bug | Fixed an issue when Custom Control setting TRANS_PDF 1-5 is set to 'Y,' the transcript activity tracking feature wasn't assigning the tracking to student's record | Transcript | |
| Academic | Bug | DEV-860 | Fixed Registration page elements from being blocked By X-Frame_options denial | |
| Admissions | Enhancement | DEV-841 | Added new fields to duplicate holding table: ID number column, Cell phone number, Form Name, Date of Inquiry record | Holding Table |
| Admissions | Bug | DEV-815 | Application Status link has been added back to admissions menu | |
| Admissions | Bug | DEV-813 | Fixed an issue on the application where if a customized major name was used in an application, triggerable text fields may not show up | |
| Admissions | Bug | DEV-830 | Fixed an issue where the application Detail Page would not update/save data when a student had a certain organizational relationships | |
| Admissions | Bug | DEV-798 | Fixed an issue where activities were still showing up on the dashboard even though the progress code of the student was not valid to show up, set on the workflow detail page for those activities | Dashboards |
| Accounting | Change | DEV-711 | A/P Control has now been moved off the client to the Web | |
| Attendance | Enhancement | DEV-694 DEV-750 | Added Geofencing to mobile Attendance App by course site | Self Service Attendance |
| Financial Aid | Bug | DEV-802 | Fixed issue where Sub loan packaging was not properly taking some need reducing aid into the calculation | |
| Financial Aid | Bug | DEV-799 | All date fields on Disbursement Roster will now sort correctly | Disbursement Notifications |
| Financial Aid | Change | DEV-801 | Financial aid acceptance is now only cleared on increase of aid, and does not clear on a decrease | Student Financing Review and Acceptance |
| Financial Aid | Bug | Fixed an issue where the COD Documents/PLUS Loan Application detail popup to delete a batch was being cut off screen | ||
| Financial Aid | Bug | DEV-845 | GFAS Link is now showing properly under student financials menu | Global Financial Aid Solutions |
| Student Financials | Enhancement | DEV-812 | Added New permissions 1263 & 1264 control whether the billing statement displays the sponsored billing transactions at the bottom. | Billing Statement Design |
| Student Financials | Enhancement | DEV-780 | Added ability to remove the E-Check button for both Admins looking at a student, and the student doing self-service payments with Custom Control/MSPARM WEBPAYMENT 3-2 set to N | Authorize.net (Payment Processor) |
| Student Financials | Bug | DEV-771 | Billing Payment Page no longer hides the previous balance | |
| Student Financials | Bug | DEV-743 | Changing date on A/R Ledger will now properly change the date on both sides of the transactions | Student A/R Ledger |
| Student Financials | Bug | DEV-769 | Fixed issue where a bill batch would not post if the member contains a “#” sign | Bill Batch |
| Student Financials | Bug | DEV-826/ DEV-829 | Fixed an issue where the Printed version of the billing statement margins were being shifted over to the right | Billing Statement Design |
| Student Financials | Bug | DEV-850 | Fixed issue where Student Refund Batch was not uploading if a user had multiple periods in the file name | Student Refunds |
| System | Bug | SP-1049 | Home/Logo button has returned to the menu | |
| System | Bug | DEV-816 | Fixed issue where menu kept popping up after page refresh as well as the shifting of links | |
| System | Bug | DEV-827 | Fixed issue where the search bar on mobile devices was hidden | |
| System | Bug | DEV-849 | Fixed issue where user search would cause a tomcat process error | |
| System | Bug | DEV-858 | Fixed an issue where the Registration Hold notification text was preventing links from being clicked. | |
| System | Bug | SP-1356 | Fixed an issue where menu subcategory title's were being shown when there were no links showing | |
| System | Bug | DEV-763 | Fixed issue where comment field in App Status pages were being hidden on certain screen scaling settings | |
| Third-Party Integration | Bug | DEV-688 | Fixed an issue with Brightspace assignment course handing overlaying the earned date even if no earned points were assigned | Brightspace (LMS) |
| Third-Party Integration | Bug | DEV-856 | Fixed 3rd party web hook issue that was allowing http, which would cause connections to break, and now forces https integrate properly | |
| Workflows, Activities and Database Triggers |
Version: January (Expected Release Date: 2/5/23-2/10/23)
New Year, New Menu!
With the January update to Campus Cafe comes a brand new Menu. Many of our customers have been asking for a redesign to more easily find the different pages to navigate the system.
Although this will be an adjustment for all users as the location for many of the links may have changed, the options have now been appropriately categorized into appropriate sub-headings.
A user may also contract the menu option titles by default; with mouse-over the menu will auto expand.
Although this will be an adjustment for all users as the location for many of the links may have changed, the options have now been appropriately categorized into appropriate sub-headings.
A user may also contract the menu option titles by default; with mouse-over the menu will auto expand.
Note For On-Premise Customers:
With this Release you must upgrade your servers to use Java version 11 or greater to take advantage of newer security measures. On Premise Customers must update in order to prevent any lapse in service.
Download link for appropriate version: Download
Cloud customers do not need to adjust any settings as their instances have already been upgraded
Download link for appropriate version: Download
Cloud customers do not need to adjust any settings as their instances have already been upgraded
NEW Ticket System Alert!
We will transition our ticketing system from Fogbugz to the JIRA Service Platform for tickets. All emailing notifications for submitted tickets will come from the new system.
If a user logs into Fogbugz as a community user to correspond with a submitted ticket, we will no longer be notified.
Please be sure to make all correspondence through the new JIRA portal or through emailing support@campuscafesoftware.com .
The new system will allow you to login and track the tickets that you have submitted and review the current status of those tickets.
You will also receive notifications on the status of those tickets including when those tickets are resolved.
Below is the link to the new Help Desk Portal. Here, you can submit a ticket and/or create a portal account: https://campuscafesoftware.atlassian.net/servicedesk/customer/portals
To submit a ticket through the portal start by clicking on the "Campus Cafe Support" as shown here:
Please note: In this transition phase, we will still retain Fogbugz for reference in order to make sure the details of your issues are not lost. However, when viewing the transitioned tickets in the JIRA system you may or may not see the entire conversation thread of current Fogbugz tickets.
If a user logs into Fogbugz as a community user to correspond with a submitted ticket, we will no longer be notified.
Please be sure to make all correspondence through the new JIRA portal or through emailing support@campuscafesoftware.com .
The new system will allow you to login and track the tickets that you have submitted and review the current status of those tickets.
You will also receive notifications on the status of those tickets including when those tickets are resolved.
Below is the link to the new Help Desk Portal. Here, you can submit a ticket and/or create a portal account: https://campuscafesoftware.atlassian.net/servicedesk/customer/portalsTo submit a ticket through the portal start by clicking on the "Campus Cafe Support" as shown here:
Please note: In this transition phase, we will still retain Fogbugz for reference in order to make sure the details of your issues are not lost. However, when viewing the transitioned tickets in the JIRA system you may or may not see the entire conversation thread of current Fogbugz tickets.
| Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
| Academic | Bug | DEV-457 | Fixed issue When permissions 457 under Student is set to NA, it was still allowing a user to view the deficiency and final grades. | Permissions |
| Academic | Bug | DEV-770 | Fixed the Batch Drop All function to maintain withdraws and final letter grades | Batch Drop |
| Academic | Change | DEV-699 | Add back in the old-style Gradebook Calculation algorithm as an option for some institutions who are using a mixed max points grade set MSParm/Custom Control GRDBK_AVG2-1-2=Y | Gradebook Maintenance |
| Admissions | Bug | DEV-719 | Resolved issue where phone numbers were not uploading in common app upload process | Set up Common Application |
| Admissions | Bug | DEV-751 | Fixed an issue where the admissions residency and progress code was not able to be changed | Applicant Detail (Change Admissions Progress Code) |
| Admissions | Bug | DEV-785 | Prevented change of admissions portal name after it has been used to prevent students' admissions records from being disconnected from a portal form | Admissions Applications and Inquiry Forms Set up |
| Admissions | Bug | DEV-788 | Resolved issue where an extra degree record was being created when a progress code change took place | Applicant Detail (Change Admissions Progress Code) |
| Accounting | Enhancement | DEV-754 | Added Cash Disbursement ACH fields to the GL Fund Detail interface. | General Ledger Funds |
| Accounting | Bug | DEV-754 | Fixed the issue where the saved Titles & Descriptions in the GL Fund Detail would not appear after a new one was saved. | General Ledger Funds |
| Student Financials | Bug | DEV-735 | Resolved issue where the billing statement sorting by date and semester was not properly sorting | View Student Billing Statement |
| Student Financials | Bug | DEV-791 | Resolved an issue where a student's statement would not load if a transaction had a blank description field | Student A/R Ledger |
| System | Enhancement | FB55972 | Complete new Menu Redesign UI Format has been released | Main Menu Permissions |
| System | Bug | DEV-755 | Fixed issue with the student search bar producing an error while on various pages | |
| System | Bug | DEV-761 | Fixed issue that showed a rejected file type error when uploading student images when the file uploaded successfully | |
| System | Bug | DEV-782 | Fixed an issue where in certain cases the "Require password change" flag was selected for an account, the user wasn't required to change the password | Users |
| Workflows, Activities and Database Triggers | Enhancement | DEV-779 | Expand Retention Field in Workflow Detail to 3 characters to allow for more than 2 digit adjustments | Creating Workflows |
| Workflows, Activities and Database Triggers | Bug | DEV-756 | Fixed an issue where student's were unable to see their activities on their profile even though permissions were set correctly | Permissions |
| Workflows, Activities and Database Triggers | Bug | DEV-767 | Fixed an error that would occur when an activity tracking template would have a comma in its name; and also added prevention of commas being added to activity tracking names | Creating Activities |
Was this article helpful?