Monthly Release Notes
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Monthly Release Notes

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Article Summary

About Monthly Release Notes

Campus Cafe continually deploys new versions of its platform with enhancements to the platform. Below provides an ongoing list of updates to the platform. For notes prior to this calendar year, visit Archived Monthly Release Notes.

Release Schedule

Campus Cafe typically deploys new versions throughout the first week of each month to cloud customer. No action on behalf of the customer is required. The platform will be unavailable for roughly 15 minutes during the upgrade. For on-premise customers, Campus Cafe provides notification with directions on obtaining the latest version.

Version Updates

User Account Level SMTP Email Authentication will be Required by June to Send Emails from Campus Cafe
Documentation Translation Added:
At the bottom of each page in the documentation website, you can use the now integrated Google Translate function to translate the page to hundreds of different languages

Version: September (Expected Release Date: 10/2/23-10/7/23)

Fixed an issue where an error occurred when making a new semester active
AcademicBugDEV-1030Increased the Course Description on Degree Audit Configuration to 90 characters to prevent truncation errors on the degree audit configuration pages
AcademicBugDEV-1295Fixed an error on Transcript A_3 format where assignments were not showing properly
AcademicBugDEV-1307Fixed an issue where an applicant could register themselves into a class without proper permissions
AcademicBugDEV-1262Fixed an issue where student schedule page was forcing the calendar view even if the custom control was set to show a list view
AcademicBugDEV-768Fixed an issue where a course was not counted as a repeat because a differing course section of the same course number had "Can be repeated" selected
AcademicBugSP-5727Fixed an issue where the Session Data Copy process was giving an error
Fixed an issue where single and batch transcript printing would fail if one student had multiple transcript formats
Accounts PayableBugDEV-774Added ability to supply a Void Date Override when retroactivity voiding a check
AdmissionsBugDEV-1203Increased the field character limit size on the emergency contact information fields from 25 to 50 to prevent a truncation error
Financial AidBugDEV-1197
Fixed an issue with ISIR Correction and Highlight flags were appearing in the wrong locations on the 23-24 ISIR
Financial AidBugDEV-1306Fixed an issue where a PLUS loan application file import would fail if a student was missing an email address on their PLUS loan application
Student FinancialsChangeDEV-1021Added clarification text (Progress Code=P) to Group Billing page on the function to "Included Unenrolled" Students to inform that students with the "P" progress code will get billed.
Student Financials
EnhancementDEV-1264Added SPONSORED_ID field to the Cash Batch Upload through spreadsheet process to add Sponsored Payments in Bulk. Process will alert if a Sponsored ID number is invalid.
SystemEnhancementDEV-1316Updated Admin Servlet page to automatically refresh upon viewing, and will display a success when process is complete
Third-Party Integration
EnhancementDEV-1090Added View and Click Tracking flags to the Activity Tracking Grid Page to review which activities have been viewed and if a person has clicked on a link inside an email
Third-Party Integration
eRezLife integration process will now support blank dorm room assignments, and will change resident code when no assignment has been made. Date ranges are now based off the student's active session record will now be used for the Dorm room reservation start/end dates
User Interface
EnhancementDEV-1236Updated look and feel of the pages: Counselor Assignment Maintenance, Counselor Assignment by Zip Code, Counselor Assignment by EPS Geomarket
User Interface
EnhancementDEV-1237Updated look and feel of Admissions Portal Configuration pages
User InterfaceEnhancementDEV-1301
Updated look and feel of Billing Batch Detail page
Workflows, Activities & Triggers
BugDEV-1284Fixed an issue where sending an email from a template would fill in the email body section with the user's ID number instead of the workflow email template
Workflows, Activities & Triggers
EnhancementDEV-1297Added field to workflow definition page as an override that will send a text reply email notification to the student's assigned counselor instead of the original text sender.

Version: August (Expected Release Date: 9/4/23-9/8/23)

AcademicEnhancementDEV-1178Added Student Line Code/Class Level and "Assumed" levels to Student Session Data to provide a historical reference per semester of a students class load.
If Custom Control GPA_LINE 1-1 = N  Class Level will need to be updated manually on both the Student Codes page and the Student Session Row
Student Session Data
AcademicEnhancementDEV-1062Added new custom control TRANS_TERM 1-1 = Y to show TERM label on transcript.  Set to N will display SEMTranscript
AcademicBugDEV-1153Fixed an issue where the Batch Enrollment from Student Finder function was not working due to a semester naming errorBatch Enrollment Registration and Grade Import
AcademicBugDEV-1115Fixed an issue where the Mid-Term Grade Report was showing waitlisted coursesMid-Term and Final Grade Reports
AcademicChangeDEV-1082Added new single-column clock hour transcript format 5_1 to show clock hours attempted and earned without showing GPA
Main change for this 5_1 format is that the attendance hours comes NOT from Course + Lab hours under a student's enrollment as in format 4_9, but from the Clockhour Summary Process calculations.
The transcript is also separated by degree level as other formats do and relies on attendance records having attendance dates within specific degrees' begin and end dates.
EnhancementDEV-1144Added a new filter to the Prospect finder for Conditional Acceptance application detail field.Prospect Finder
AdmissionsChangeDEV-1228Increased the amount of characters in the round robin counselor maintenance page to allow for a larger list of major codes to be usedSet up Round Robin Admission Counselor Assignment
AdmissionsBugDEV-1192Fixed an issue where a user was unable to merge a student on the holding table when advanced Round Robin Rules were enabledSet up Round Robin Admission Counselor Assignment
Financial AidEnhancementDEV-1084Added new Custom Control FA_ISIR_SKIP 1-1 = Y to prevent ISIR Lead creation in the system.  Please note that turning this on will also prevent creation of potential duplicate matching in the admissions holding tableAuto Packaging & View ISIR
Financial AidBugDEV-1221
Fixed an issue where Financial Aid Packaging Validation messaging would cause packaging to fail completely when a student didn't receive a certain portion of a packaging, if the packaging rule had a missing disbursement data piece, or if the rule was created without loans.
Custom Control FA_RULE_VALID 1-1 set to Y to turn off Validation will allow packaging for institutions that only package their students will Pell, and will not validate if the student should be eligable for loans.
Disbursement Term Rules
Student FinancialsEnhancementDEV-1238Bill Batch and Cash Batch Upload from Spreadsheet process now supports the MEMBER field to allow for more flexibility in uploading batches into the systemUpload Cash Payments Using Spreadsheet

Bill Upload from Spreadsheet
Student Financials
Fixed an error when the billing batch had more than 2600 transactions listedBill Batch
Student FinancialsBugDEV-1234Fixed an issue where the Billing Rules set up around attempted hour constraints were not including transfer hoursBilling Rules Interface
Fixed an issue where the admissions progress code was producing two records in the audit log that could potentially trigger off two activities
SystemBugDEV-1146An issue was fixed with sending new account credentials were not being merged into emailsAssociating Activities with Individuals
SystemBugDEV-1175Fixed an issue where the student finder would not query a list of students when the relationship type filter value for "blank" was being used.Student Finder
SystemBugDEV-1241Fixed a timing issue where if the Admin Servlet Cache Refresh was running at the exact same time a student payment was made, it would skip the payment from being created in the cash batch
Third-Party Integration
BugDEV-1179Fixed an issue with the Brightspace integration where participation and grade imports were not appearing in the queue history logs and making it difficult to track down which files needed to be re-runBrightspace (LMS)
Third-Party IntegrationBugDEV-1200Fixed a Brightspace integration issue where enrollments based on site code were not being read properlyBrightspace (LMS)
Third-Party Integration
BugSP-4700Fixed an integration error where the GFAS integration was reading credit hour decimal points incorrectlyGlobal Financial Aid Services
User Interface
DEV-763BugFixed an issue where on the application status page the comment section was sometimes be hidden on certain browser window sizes
User Interface
DEV-1223ChangeUpdated the Student A/R Ledger page to be more clean.  Cash Batch and Billing Batch buttons have been combined with the Cash and Billing Batch Dollar TotalsStudent A/R Ledger
User InterfaceDEV-1216ChangeThe red font color has been removed from the Billing Transaction Code Maintenance pageConfigure Transaction Codes
User InterfaceDEV-1189EnhancementUpdated the Document Portal UI to be more mobile responsive Document Portal
User InterfaceDEV-1244ChangeAdjusted title spacing on one-stop-shop application page in order to be more readableSign-Up Now - One Stop Registration
Workflows, Activities & Triggers
Fixed an issue where certain 2-way emails had special characters included which prevented a user from "expanding" the notes or attachment section on an activity's detail maintenanceAssociating Activities with Individuals
Workflows, Activities & Triggers
Fixed an issue where blank emails were being sent out from activities added through the "quick comment" feature if no default content was set under the workflow definitionCreating Workflows
Workflows, Activities & Triggers
BugDEV-1193Fixed an issue where triggered activities where not being fired off when an inquiry or application was being created in the admissions holding tableHolding Table
Workflows, Activities & Triggers
Fixed an issue where the scheduled activity email job queue was emailing errors when the web app configuration field STMP_USER was blank

Version: July (Expected Release Date: 8/5/23-8/11/23)

AcademicEnhancementDEV-1074Expanded MSPARM TRANS_PAD 1-1 = # of pixels to provide transcript format adjustable padding at the bottom to other transcript formatsTranscript
AcademicEnhancementDEV-1158Added Instruction method 1 to course listing gridsAdd and Schedule a Course
Fixed issue where the mobile attendance app pages were appearing blank
Self Service Attendance
AcademicBugDEV-1154Fixed issue where GPA and Names were not properly populating on Progress ReportsSatisfactory Academic Progress (SAP)
AcademicBugDEV-1118Fixed issue where course Site number was only showing and description was not being shown on the course registration pageSites
AcademicBugDEV-1147Fixed waitlisting list on course registration page that will now properly allow students to be added to a waitlist when there are zero seats availableAdministrative Class Registration Add, Drop, Swap
EnhancementDEV-1110Added support to the progress code batch update process to change any progress code to and from and code except Y, A, or P codes
Prospect Finder
AdmissionsBugDEV-1138Fixed issue on Admissions Dashboard metric graphs showing duplicate information due to progress code MSPARM trimming issuesDashboards
AccountingEnhancementDEV-1111Eliminate rows from GL lookup if there is no actual balance and no budget. There is a checkbox on the page to show/hide these records
General Ledger Lookup
Alumni/DevelopmentEnhancementDEV-1157Create constituent button has been added to the donation lookup page and will automatically link that new constituent to the current selected donation
Donation Portal
Allow deletion of online donation records if "payment succeeded" is false
Donation Portal
Alumni/DevelopmentEnhancementDEV-1137Added functionality to allow deletion of pledges that have no payments against them or change amounts to not be less than the amount paid-to-date for pledges that have payments
Donation Portal
Financial Aid/AdmissionsEnhancementDEV-1050Added "Link ISIR and SSN" link to Admissions Holding page for proper linking of ISIR's to an existing student account without overwriting previously created inquiry or application data. Insert to create a new inquiry functionality still remainsHolding Table
Financial AidBugDEV-108
Fixed an issue where packaging was not allowing disbursements of Pell for academic year 2 to be packaged under the same award year and award code for borrower-based institutions
Disbursement Term Rules
Financial AidBugDEV-1171Fixed an issue where students were unable to accept their aid on the review financing pageStudent Financing Review and Acceptance
Financial AidBugDEV-1145
Fixed an issue where DocuSign documents were breaking the financial aid status and estimated financing review pagesStudent Fin. Aid Status
Student Financials
BugDEV-1172Fixed an issue where the "Next" arrow under Person Selected from Billing Statement page produced an error when trying to view the next student's statementView Student Billing Statement
Student Financials
EnhancementDEV-1087Added a button to group billing page to identify students who did not have any billingGroup Billing
Student Financials
Fixed permission 57 when set to Read Only to properly be respected for printing the Cash BatchPermissions
Student FinancialsEnhancementDEV-1188Added Cash Receipt Field to column visibility on cash batch posting. This input field is located in the Fast Cash section of the interface
Cash Batch
BugDEV-1152Fixed administrator password reset from the user permission edit page.
SystemBugDEV-1173Fixed an issue where self-change password process was not properly saving the new passwordUsers
Fixed an error when reviewing a user's permission detail page after using the user search function was used
SystemChangeDEV-1076Added validation to STPARM SMDESC to only allow numbers, when an alpha or special character was used the rendered the system unusableSemesters (Terms)
Third-Party Integration
BugDEV-1161Fixed an issue where text messages were failing to be sent and also reviewed due to how dates were being processed on the activity detail pageMessageMedia (Text Messaging)
Third-Party Integration
ChangeDEV-1174Added functionality to DocuSign integration that allows Administrator signature to be listed first instead of student's being listed as the first signer on an attached DocuSign document.  A new checkbox has been added to notify a student as the second signer once an administrator has signed firstDocuSign (eSignature)
Third-Party IntegrationBugDEV-1180Fixed an issue with Canvas integration where students were not properly being dropping from cross listed coursesCanvas (LMS)
Third-Party Integration
EnhancementDEV-1149Added an Optional Course Section Filter to the LMS Final Grade Synchronization import processCanvas (LMS)
Third-Party Integration
BugDEV-1183Fixed an intermittent authentication error with Brightspace integrationBrightspace (LMS)
User Interface
BugDEV-880Fixed an issue where the "Registration Held" flag would overlap the top header bar if a student's name was very long

User Interface
EnhancementDEV-1065Updated mobile view of the Application Status page and Financial Aid Status page to be more mobile friendlyStudent Fin. Aid Status
User InterfaceEnhancementDEV-1114Updated mobile view of Faculty Dashboard to be more mobile friendlyDashboards
User InterfaceBugSP-4396Updated mobile view of application forms to properly show the full fieldsAdmissions Applications and Inquiry Forms Set up 
Workflows, Activities & Triggers
EnhancementDEV-1106Added Activity Tracking OID and Quick Comment fields to the activity tracking template gridCreating Activities
Workflows, Activities & Triggers
Fixed an issue where an invalid email was causing the whole email process to fail instead of skipping and sending for the rest of the addresses
Associating Activities with Individuals
Workflows, Activities & Triggers
BugDEV-1155Fixed an issue where users were unable to add a comment after adding an activity and entering back into the edit activity detail pageAssociating Activities with Individuals
Workflows, Activities & Triggers
BugDEV-1166Fixed an issue where users were unable to edit an activity documentAssociating Activities with Individuals
Workflows, Activities & Triggers
BugDEV-1168Fixed an issue where AdHoc emails were not properly sending/receiving with the new 2-way emailing functionalityTwo-Way Emailing (Conversation View)

Version: June (Expected Release Date: 7/30/23-8/5/23)

Fix Enrollment History from showing transfer credits with the 999999 semester.
Enrollment History and Enrollment Detail
Fixed an issue where the Waitlisting Courses were not being properly highlighted.
Fixed an issue where schedules were not showing start/end dates.View Class Schedule
Class Site has been added to the student schedule page.
View Class Schedule
Fixed an issue where waitlisted courses were not being highlighted on the student schedule page.
View Class Schedule
Transcript printing permissions are now properly respected on the transcript batch printing process
View Student Transcript
Added MSPARM TRANS_PAD 1-1 = # of pixels to provide transcript format 4-9 with an adjustable padding at the bottom.
Added Admissions Deposit transaction to the audit log to be a triggerable action.
Audit Log
Added the ability to filter round-robin counselor assignment by major/program.

Also, a new MSPARM AUTOCOUNSL- 1-8 = Y a list of prospect progress codes that allow round-robin assignment to override the existing assigned counselor when a new form is submitted with those progress codes.

Set up Round Robin Admission Counselor Assignment
Fixed an issue where clicking the phone tab where there were "0" scheduled results on the admissions dashboard would display all phone calls for all users.
Added new MSPARM CASH_BATCH_REPORT_USE_CKNO-1-1 to show/hide the Check Number field (CK#) on the Cash Receipt Update report (both posting and edit reports).

Fixed an issue where Upload Cancelled Check was giving errors in certain situations.
Accounts Payable Payment Processing
Fixed the issue where the "Vendor Student" flag was not showing on the vendor listing page.
Fixed an issue where certain semesters' description formats were not showing up in the faculty dashboard.
Course Roster Finder pulling now shows the standard decoded date format.
Course Rosters
Fixed an issue where the faculty schedule was not loading in certain situations.

Financial AidChangeDEV-1094
Updated COA Labels for new regulation.
Student Cost of Attendance Detail
Student Financials
When a transaction is set as a "P"- (Payment Account type, highlighting to the A/R Ledger transactions has been added for clarity; in addition, when the last posted transaction with the "P" (Payment) Account type the "last payment date" and "last payment amount" will be updated accordingly.
Student A/R Ledger
Student Financials
Added Printed date and reformatted student name and ID number on the printable billing statement.
View Student Billing Statement
Student Financials
Changed the billing statement address line to have all of the same text color.
View Student Billing Statement
Student Financials
Fixed an issue where certain students were not being billed properly by start date.
Billing Charges Interface
Student Finders and ReportingEnhancementDEV-822
Province Column added to people finder results.
People Finders
Student Finders and Reporting
The Waitlisting Base report now includes and is sorted by the time that the student was added to the waitlist.

Fixed an issue with using the person/org merge function when there was sponsored billing attached to the account.
System: Users and Security
SystemEnhancementDEV-777Added support for Multi-Factor Authenticated EmailingMulti-Factor Authentication Email (2FA/MFA)
Third-Party Integration
The open API import has been adjusted to properly split out phone numbers into their appropriate sections.
Open API
Third-Party Integration
Adjusted how term begin/end dates are being pulled for certain programs for the national student clearinghouse export.
National Student Clearinghouse Report
Third-Party IntegrationEnhancementDEV-976
Added integration for eRezLife 3rd-party services.  New Permission 1266 has been added for this integration page.
eRezLife (Residence Management)
Third-Party Integration
Fixed an issue with the Brightspace integration where final grades for very large classes were not transferring.
Brightspace (LMS)
Third-Party Integration
Fixed a Brightspace queue processing issue where the items were not being kept and re-processed when a connection error occurs.
Brightspace (LMS)
Third-Party IntegrationBugDEV-1121
Fixed an issue where Google API provisioning was not being completed properly for international phone numbers.
Google Workspace Provision Accounts
Third-Party Integration
Resolved a file transfer issue with BankMobile.
BankMobile (Student Refunds)
User Interface
Added new MSPARM LABEL_SEMESTER to override the word "Semester" throughout the system.
User Interface
Resolved an issue with the application margins being too large for mobile format viewing.

Workflows, Activities & Triggers
Two-way emailing through the activity tracking has now been added 
Authentication Email must be configured in order to use 2-way email
Two-Way Emailing (Conversation View)

Version: May (Expected Release Date: 6/5/23-6/9/23)

AcademicChangeSP-2294Clock Hour Report Page column sizing and formatting has been adjusted to show more records by default
Attendance Reports
Fixed an issue where line code and class levels weren't calculating properly based off earned hours
Class Levels
Major/Core/Program 2nd GPA option column functionality has been added to certain transcript formats, Degree Audit, and GPA history page. Courses with the "Core Curriculum" flag under the course detail "Codes" tab will be included in the calculation.
Please Contact Campus Cafe support for more information.
Custom Controls Added:
GPA_CORE 1-1 = "Y'
will calculate 2nd GPA off of RGCRSE core_curriculum and put in 2nd major GPA in RGSSUM 
Text above Core Curriculum GPA on Transcript. (Max 4 Char, Default is CORE)
Text of Core Curriculum GPA on Degree Audit. (Max 25 Char, Default is CORE GPA)
Core GPA
Fixed issue where Course Listing page column visibility function was not working
Add and Schedule a Course
Added feature to copy courses by site or department
Copy Courses
Adjusted the custom control ATTEND_150 1-2 to allow non-clock hour programs to use 150% rules & Control 1-3 now prevents the 150% date from being input for the course end dates upon enrollment, and will only change the student individual degree record end date
Configure Attendance
Fixed an issue where the Prospect Finder Batch Progress Code updater process was producing an error.
Prospect Finder
AdmissionsChangeDEV-1066Fixed capitalization on *is required flag on application page
Admissions Applications and Inquiry Forms Set up 
AccountingBugDEV-994Fixed an issue where the General Ledger Account Maintenance Deactivate and Rename functions were producing and errorGeneral Ledger Accounts
General Ledger lookup pop up window is now paged in order to increase the speed and efficiency of pulling up longer lists of accounts
General Ledger Accounts
Financial AidChangeSP-2747
Adjusted Formatting of Disbursement Roster page to use two columns to use = up more of the page real estate and reduce scrolling to set filters
Financial Aid Disbursements
Financial AidBugDEV-992
Fixed an issue where Pell Cost of Attendance for Academic Year 2 for borrower-based institutions was not calculating properly
Student Cost of Attendance Detail
Financial AidBugDEV-1022
Fixed issue where the FA_LETTER custom control to hide dependency status on Award Letter was not being respected
Funding Estimate (Award Letter)
Student Financials
Fixed an issue where a payment's zip code for was defaulting to the home address instead of the billing address (Payment Processor)
Student Financials
Fixed issue with group billing failure message
Student Finders and ReportingEnhancementDEV-1060
Using the Phone number filter on the people finders should now look at Mobile, Home, and Local phone numbers on file to pull a listing of students
Student Finder
Student Finders and Reporting
Added new feature where a Faculty/Instructor filter has been added to the student finder.
In addition, instructor and major has been added to the enrollment listing finder action page
Student Finder
Student Finders and Reporting
Fixed an issue where saved grid views were shifted over a few columns incorrectly
Student Finder
Adjusted email address field to allow comma separated values for multiple emails. Note: Emails will not support comma separation if inputting an account password.

Fixed an issue where new student ID numbers were artificially progressing forward too many digits

Admin Servlet page has been cleaned up to only show relevant processes
Third-Party Integration
PowerFaids Financial Aid Export page has been moved from the client to the web.

Third-Party Integration
Fixed GFAS integration issues where transfer credits were being duplicated in earned credit hours
Global Financial Aid Services
Third-Party IntegrationBugSP-3056
Fixed an LDA reporting issue with CourseKey integration
CourseKey (Attendance)
Third-Party Integration
End-Time on End-Dates for Brightspace and Canvas integrations now appropriately consider time zones.
Also, nicknames will also be transferred to the preferred name in the LMS integrations
Brightspace (LMS)
User Interface
Degree listing column order changes will now save on a student profile
People Profiles
User Interface
Fixed issue where Exam Schedule link was not appearing under Person Selected menu
Exam Scheduling and Listing
User Interface
Reformatted the Applicant Status Page to be more mobile friendly

Workflows, Activities & Triggers
ChangeDEV-986Activity Tracking Quick Comment and Add New activity button locations have been adjusted for easier recognition of their functions
Activity Tracking
Workflows, Activities & TriggersBugDEV-1067
Fixed an issue where double scroll bars were showing on the student activity tracking page
Activity Tracking
Workflows, Activities & Triggers
Fixed an issue where on the activity page when adding a new template you could not scroll down the list
Activity Tracking
Workflows, Activities & Triggers
Fixed an issue where Activity Tracking Advisor Names where shifted incorrectly on columns and reports
Activity Tracking
Workflows, Activities & Triggers
Fixed an issue where the Saved Activity filters were not auto submitting after selection
Activity Tracking

Version: April (Expected Release Date: 5/1/23-5/7/23)

AcademicBugDEV-947Fixed an issue where the degree audit major & semester page parameters had wrong names/semester for the selected student. Run the Degree Audit or What If Report
AcademicChangeDEV-951Adjusted the course basket downwards on the registration page to not cover up as much of the side menu. (basket window can still be dragged to expand)Administrative Class Registration Add, Drop, Swap
AcademicEnhancementDEV-966Permissions 734 will now hide the comment section on the Clock Hour Report PageAttendance Reports
AcademicEnhancementDEV-962Optimized the Clock Hour Summary Records Page CalculationsAttendance Reports
AcademicBugDEV-955Fixed an issue where if two different grade scales and weightings were being used within the same gradebook, it would calculate incorrectlyGradebook Maintenance
AcademicBugDEV-793Fixed some alignment and formatting issues on certain transcript formatsTranscript
EnhancementDEV-945Optimized the Admissions Dashboard to query data a bit fasterDashboards
AdmissionsBugDEV-949Fixed an issue where Advisor 2 was populating in Advisor 1 field on the Student Finder and Finder ExportsPeople Finders
AccountingBugDEV-979Fixed an issue where an error was received when adding or editing a new Cost CenterGeneral Ledger Lookup
Fixed an issue where ACH Check Print Error no longer required check numbers when ACH only
Accounts Payable Check Register
Financial AidBugDEV-939Fixed an issue with Legacy F/A upload and billing batch processes not properly updating the net disbursed award amount
Legacy Documentation (Web)
Student Financials
BugDEV-959Fixed an issue where voids of student refunds did not reverse back to the A/R LedgerVoid Check
Student Financials
ChangeDEV-851Cash Batch Report adjusted to show all columns properly for sponsored billing and check number
Cash Batch
BugDEV-901Fixed issue where Bulk Merge of Users by spreadsheet process was not working in certain situationsUsers
SystemChangeDEV-820Optimized the backend user creation process
SystemBugDEV-977Fixed an issue with Password reset producing an error and now displays a clearer message when an error takes place

User Interface
Added a Click-to-open function to the side navigation menu to reduce responsiveness to not pop open so dramatically while using various pages
User Interface
BugDEV-970Fixed an issue where custom menu links were not wrapping properlyCustom Menu Links
Workflows, Activities & Triggers
BugDEV-964Fixed an issue where a quick comment was producing an error message when a faculty member did not have a valid email attached to their accountAssociating Activities with Individuals
Workflows, Activities & Triggers
Progress Code Drop Down List Now Excludes invalid Codes on the Queue Result Detail and Batch Progress Code Update process from prospect finder actions section
Queue Results
Workflows, Activities & Triggers
Adjusted new Activity Tracking Page UI Margins to show more activities by default and Fixed a typo
Associating Activities with Individuals

Version: March (Expected Release Date: 4/2/23-4/8/23)

AcademicBugDEV-872Fixed an issue where the Class Schedule link was always sending the user to the calendar view even if the controls were set to send to the list view
(Please note: removing the side navigation menu with permission 1265 means the link will not update/respond to the SCHEDSTYLE value for the direct ENTRY_PAGE HTML student portal links.)
View Class Schedule
Class Schedule Format
AcademicBugDEV-195Fixed an issue where Copying a Course process said it was failing even when course copied successfully
Copy Courses
AcademicEnhancementDEV-885Added an error message when trying to generate a transcript when a student didn't have a valid degree
AcademicBugSP-1825Fixed an issue where the Grade Control was producing an error when trying to add a new recordGrade Control
Added functionality when custom control CRSRSTNICK 1-1 is set to Y, the student's Nickname will be used for the student's profile, header bar, student search, payment pages, and throughout the system

AdmissionsEnhancementDEV-904Added County to People Finder Results
People Finders
AdmissionsChangeDEV-899Changed the default phone number on the App Status Page from home phone to mobile phone

Increased spacing on zip code field on application so digits were not cut off on certain screen scales

The Saved Application default email subject line is now grammatically correct
Saved Applications
AdmissionsBugDEV-867Fixed an issue where an additional degree record was created when a progress code was moved backwards
Applicant Detail (Change Admissions Progress Code)
AdmissionsBugDEV-862Fixed Lead Scores Upload and Mapping links to properly direct to the appropriate pages
Upload Leads from Spreadsheet
Permission 745 for Inquiry/Score Upload menu link is now hiding/showing appropriately
Upload Leads from Spreadsheet
AdmissionsBugSP-580Fixed an issue where the Application Status Page comment Columns were being hidden by default

AdmissionsBugDEV-876Fixed an error where ID numbers from the Prospect Finder were not properly being sent over to the Activity Tracking finder filter action
Prospect Finder
AdmissionsBugDEV-879Fixed an issue where the admissions dashboard wasn't catching prospects/students and refreshing correctly when not using any counselor assignments
AccountingChangeDEV-645The General Ledger Year End Close process has been moved from the client to the web
General Ledger Module Overview
Fixed Margins on G/L Lookup page for new menu
General Ledger Lookup
Added 4-digit Zip code extensions to check printing

Adjusted check printed side margin to not cut off dollar amounts
Accounts Payable Check Printing
Financial AidEnhancementDEV-906
Added Financial Aid Autopackaging block based on Academic and Financial holds. Inserting a comma separated list of Hold codes into Custom Control FA_PKGHOLD 1-1 for Financial holds, and 1-2 for Academic Holds, if a student has any listed hold type auto packaging will be blocked.
Auto Packaging & View ISIR
Student Financials
Added user messaging to show id_number on student batch refund message box when the process fails
Student Refunds
Student Financials
Posting of transactions from the Bill Batch are now allowed without Degree or Student Master Records under a student’s account
Bill Batch
Student Financials
BugDEV-873Fixed issue with where disabling the e-check button with MSPARM WEBPAYMENT 3-2 = N will prevent payments from going through (Payment Processor)
Student Financials
BugSP-443Fixed an issue where the Previous Balance field on the student payment page was being cut off
Receive Payment
Student FinancialsChangeDEV-759
Billing Rules Entry now requires a date to be saved if using a begin start date
Billing Rules Interface
Student FinancialsBugDEV-925
Fixed a billing statement print margin issue on Firefox browsers
View Student Billing Statement
Increased query performance of people finders
People Finders
Added a permission denial page when a student tries to access a page they don’t have permission to, instead of logging them out
Hide navigation menu with Permission 1265 permission groups APPLICANT and WEBDEFAULT will automatically set to NA, which students will no longer show the menu unless Permission 1265 NA is removed under the Global Category, we recommend that all student functions be provided through the student portal links, and that students not see the side navigation menu by default.
Main Menu Permissions
Authenticated SMTP Emailing Configuration AddedSMTP Authenticated Emailing
Fixed issue where IP addresses were not properly tracking in the audit log

Fixed issue where GPA Processor job wasn't properly showing if it was scheduled or not on the Jobs page
GPA Processor
Fixed an issue where larger sized emails were not being sent out.

Third-Party Integration
BugDEV-863Fixed issue where sending of a text message was blocked when Assigned-To user override field was filled out.
MessageMedia (Text Messaging)
Third-Party Integration
EnhancementSP-1556Added Functionality to the Softphone process to handle phone numbers with "+1", code (“%2B”), to allow other software such as Zoom Calls that use this number format
RingCentral (Softphone)
User Interface
Re-adjusted sizing of dashboard counselor preview selection dropdown
User Interface
ChangeDEV-749Updated Look and Feel of Activity Tracking interfaceActivity Tracking
User InterfaceChangeDEV-934
Updated menu icon and bar color to match color customizationsAppearance
User InterfaceBugDEV-889Fixed an issue where students were shown the person search bar

User Interface
Fixed an issue where students can see the (?) documentation link without the correct permissions

User InterfaceBugDEV-870Fixed issue where custom student links were not showing in the student menu

Version: February (Expected Release Date: 3/5/23-3/10/23)

Fixed an issue when Custom Control setting TRANS_PDF 1-5 is set to 'Y,' the transcript activity tracking feature wasn't assigning the tracking to student's record
AcademicBugDEV-860Fixed Registration page elements from being blocked By X-Frame_options denial

AdmissionsEnhancementDEV-841Added new fields to duplicate holding table: ID number column, Cell phone number, Form Name, Date of Inquiry record
Holding Table
AdmissionsBugDEV-815Application Status link has been added back to admissions menu
AdmissionsBugDEV-813Fixed an issue on the application where if a customized major name was used in an application, triggerable text fields may not show up

AdmissionsBugDEV-830Fixed an issue where the application Detail Page would not update/save data when a student had a certain organizational relationships

AdmissionsBugDEV-798Fixed an issue where activities were still showing up on the dashboard even though the progress code of the student was not valid to show up, set on the workflow detail page for those activities
AccountingChangeDEV-711A/P Control has now been moved off the client to the Web

Added Geofencing to mobile Attendance App by course site
Self Service Attendance
Financial AidBugDEV-802Fixed issue where Sub loan packaging was not properly taking some need reducing aid into the calculation

Financial AidBugDEV-799All date fields on Disbursement Roster will now sort correctly
Disbursement Notifications
Financial AidChangeDEV-801Financial aid acceptance is now only cleared on increase of aid, and does not clear on a decrease
Student Financing Review and Acceptance
Financial AidBug
Fixed an issue where the COD Documents/PLUS Loan Application detail popup to delete a batch was being cut off screen

Financial AidBugDEV-845GFAS Link is now showing properly under student financials menu
Global Financial Aid Solutions
Student Financials
Added New permissions 1263 & 1264 control whether the billing statement displays the sponsored billing transactions at the bottom.
Billing Statement Design
Student Financials
Added ability to remove the E-Check button for both Admins looking at a student, and the student doing self-service payments with Custom Control/MSPARM
WEBPAYMENT 3-2 set to N (Payment Processor)
Student FinancialsBugDEV-771Billing Payment Page no longer hides the previous balance

Student FinancialsBugDEV-743Changing date on A/R Ledger will now properly change the date on both sides of the transactions
Student A/R Ledger
Student FinancialsBugDEV-769Fixed issue where a bill batch would not post if the member contains a “#” sign
Bill Batch
Student FinancialsBugDEV-826/
Fixed an issue where the Printed version of the billing statement margins were being shifted over to the right
Billing Statement Design
Student FinancialsBugDEV-850Fixed issue where Student Refund Batch was not uploading if a user had multiple periods in the file name
Student Refunds
BugSP-1049Home/Logo button has returned to the menu

SystemBugDEV-816Fixed issue where menu kept popping up after page refresh as well as the shifting of links

SystemBugDEV-827Fixed issue where the search bar on mobile devices was hidden

SystemBugDEV-849Fixed issue where user search would cause a tomcat process error

SystemBugDEV-858Fixed an issue where the Registration Hold notification text was preventing links from being clicked.

SystemBugSP-1356Fixed an issue where menu subcategory title's were being shown when there were no links showing

SystemBugDEV-763Fixed issue where comment field in App Status pages were being hidden on certain screen scaling settings

Third-Party Integration
BugDEV-688Fixed an issue with Brightspace assignment course handing overlaying the earned date even if no earned points were assigned
Brightspace (LMS)
Third-Party Integration
BugDEV-856Fixed 3rd party web hook issue that was allowing http, which would cause connections to break, and now forces https integrate properly

Workflows, Activities and Database Triggers

Version: January (Expected Release Date: 2/5/23-2/10/23)

New Year, New Menu!
With the January update to Campus Cafe comes a brand new Menu.  Many of our customers have been asking for a redesign to more easily find the different pages to navigate the system.

Although this will be an adjustment for all users as the location for many of the links may have changed, the options have now been appropriately categorized into appropriate sub-headings.

A user may also contract the menu option titles by default; with mouse-over the menu will auto expand.

Note For On-Premise Customers:
With this Release you must upgrade your servers to use Java version 11 or greater to take advantage of newer security measures. On Premise Customers must update in order to prevent any lapse in service.

Download link for appropriate version: Download

Cloud customers do not need to adjust any settings as their instances have already been upgraded
NEW Ticket System Alert!
We will transition our ticketing system from Fogbugz to the JIRA Service Platform for tickets. All emailing notifications for submitted tickets will come from the new system.
If a user logs into Fogbugz as a community user to correspond with a submitted ticket, we will no longer be notified. 
Please be sure to make all correspondence through the new JIRA portal or through emailing .

The new system will allow you to login and track the tickets that you have submitted and review the current status of those tickets.
You will also receive notifications on the status of those tickets including when those tickets are resolved.
Below is the link to the new Help Desk Portal. Here, you can submit a ticket and/or create a portal account:
To submit a ticket through the portal start by clicking on the "Campus Cafe Support" as shown here:

Please note: In this transition phase, we will still retain Fogbugz for reference in order to make sure the details of your issues are not lost. However, when viewing the transitioned tickets in the JIRA system you may or may not see the entire conversation thread of current Fogbugz tickets.
Fixed issue When permissions 457 under Student is set to NA, it was still allowing a user to view the deficiency and final grades.
AcademicBugDEV-770Fixed the Batch Drop All function to maintain withdraws and final letter grades
Batch Drop
Add back in the old-style Gradebook Calculation algorithm as an option for some institutions who are using a mixed max points grade set MSParm/Custom Control GRDBK_AVG2-1-2=Y
Gradebook Maintenance
AdmissionsBugDEV-719Resolved issue where phone numbers were not uploading in common app upload process
Set up Common Application
AdmissionsBugDEV-751Fixed an issue where the admissions residency and progress code was not able to be changedApplicant Detail (Change Admissions Progress Code)
AdmissionsBugDEV-785Prevented change of admissions portal name after it has been used to prevent students' admissions records from being disconnected from a portal form
Admissions Applications and Inquiry Forms Set up
AdmissionsBugDEV-788Resolved issue where an extra degree record was being created when a progress code change took place
Applicant Detail (Change Admissions Progress Code)
Added Cash Disbursement ACH fields to the GL Fund Detail interface. 
General Ledger Funds

Fixed the issue where the saved Titles & Descriptions in the GL Fund Detail would not appear after a new one was saved.

General Ledger Funds
Student FinancialsBugDEV-735
Resolved issue where the billing statement sorting by date and semester was not properly sorting
View Student Billing Statement
Student FinancialsBugDEV-791Resolved an issue where a student's statement would not load if a transaction had a blank description field
Student A/R Ledger
EnhancementFB55972Complete new Menu Redesign UI Format has been releasedMain Menu Permissions
Fixed issue with the student search bar producing an error while on various pages

Fixed issue that showed a rejected file type error when uploading student images when the file uploaded successfully

SystemBugDEV-782Fixed an issue where in certain cases the "Require password change" flag was selected for an account, the user wasn't required to change the password
Workflows, Activities and Database Triggers
Expand Retention Field in Workflow Detail to 3 characters to allow for more than 2 digit adjustments
Creating Workflows
Workflows, Activities and Database Triggers
BugDEV-756Fixed an issue where student's were unable to see their activities on their profile even though permissions were set correctly
Workflows, Activities and Database Triggers
Fixed an error that would occur when an activity tracking template would have a comma in its name; and also added prevention of commas being added to activity tracking names
Creating Activities

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