Establish Dorms and Dorm Rooms

About Dorms and Dorm Rooms

Establishing dorms (residence halls) and individual rooms is required before assigning individual students to housing accommodations, and billing for housing.

Establish Dorms

Prior to establishing individual dorm rooms, dorms must be established. 

1. Navigate to Registrar > Dorm Listing
2. Click New Dorm
   Dorm Name: Enter the name of the dorm
   Room Area: An informational two-digit code to describe the room
   Description: Enter text that describes the dorm, for example, the formal name of the dorm
3. Click Create

Establish Dorm Rooms

Dorm rooms are unique rooms assigned to individual student(s) and may be associated with a specific billing rate.

1. Navigate to Registrar > Dorm Room Listing
2. Click New Dorm Room
   Dorm Name: Select the dorm that houses the room
   Room Number: Enter the number associated with the residential unit
   Semester: Enter the semester this room will be assigned. Semesters must be active in Registration Control to appear in this drop down.
   Phone: Enter the phone number of the residential unit
   Size: Enter the number of residents that may be assigned to the room
   Number Occupied: A read-only field that displays the number of residents assigned to the room
   Description: Enter text that describes the room
   Housing Billing Rule: Enter a code to identify the billing rule (charge) associated with the room. For example, perhaps all single rooms are charged the institution's Single Occupancy Rate. Enter Single for all rooms associated with the single rate. Utilize this code when creating billing charges.
   Room Gender: Select the gender of occupants the room may be assigned to. This is informational only; the system does not enforce this as a rule when assigning students to a room.
3. Click Create

Copy Dorm Rooms

Dorm rooms must be created for every semester in which a student could reside in them as dorm room availably may change from semester to semester as specific rooms are brought offline for maintenance or other reasons or new rooms built. If your institution's dorm rooms remain relatively stable, you may wish to copy them from one semester to another.

1. Navigate to Registrar > Dorm Room Listing
2. Click Copy
3. In the Copy From Semester drop down choose the semester from which to duplicate the dorm rooms
4. In the Copy To Semester drop down choose the semester to duplicate the dorm rooms to
5. Click Copy