Enter and Post Grades

About Entering and Posting Grades

Grades are typically entered by instructors via the course roster. They may also be entered on the enrollment history screen.

When grades can be entered is determined by a combination of registration control, grade control and permissions. What grades can be entered is controlled by the Quality Point table as well as if the course is configured as pass/fail.

Grade entries and changes are saved in the audit log.

Enter grades via the class roster

1. Navigate to the course roster
2. Scroll to the right and look for the grade column (note there are multiple grade types)
3. Click in the box under the desired grade column for the desired student
4. Type any letter to display a list of grades
5. Grades automatically save

- Comments can also be added along with the submitted grades for students on the class roster.

For Locking/Unlocking of grade comments the user must have Permission 903 under the 72: Faculty Module.

Enter grades via enrollment history

1. Navigate to the student
2. Navigate to Person Selected > Enrollment History
3. Click the pencil icon next to the class for which to update the grade
4. Edit the desired grade
5. Click Save

Enter grades via a spreadsheet based on student ID number

Grades can be uploaded to Campus Cafe from a spreadsheet in a specified format. Refer to Batch Enrollment and Final Grade Update from Spreadsheet documentation.

Enter grades via a spreadsheet based on student Alumni Class Of number

Each student has an alumni class of box intended to record the graduation class the student associates him or herself with. If your institution does not use this field, it can be used as an alternative ID number to the Campus Cafe ID number. Grades can then be imported based on the number in the student's Alumni Class Of.

Permission #1253 is required to access this function

1. Using Microsoft Excel, Google Sheets or another spreadsheet software, create a a spreadsheet that must contain the following columns in order: Student Firstname, Student Lastname, User ID, Student Street Address, Student City, Student State, Student Zip, Student Email Address, Course Name, Course Instructor Name, Final Calculated Grade, Enrollment End Date. Save the file in .xlsx, .xls or .csv format.
   Student Firstname: The student's first name
   Student Lastname: The student's last name. Required.
   User ID: The number that appears in the student's Campus Cafe Alumni Class Of box. Required.
   Student Street Address:
   Student City: Student's city
   Student State: Student's state
   Student Zip: Student's Zip
   Student Email Address: Student's email
   Course Name: The course code exactly as it appears in Campus Cafe (e.g. MTH101)
   Course Instructor Name: The last name of the instructor
   Final Calculated Grade: The student's course grade
   Enrollment End Date: The last day of the course
2. Navigate to Registrar > Grade Import by Alumni Class Of
3. Click Browse
4. Select the file to upload
5. Click Import Records