General Ledger Control
  • 15 Nov 2021
  • 2 Minutes to read
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General Ledger Control

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About General Ledger Control

The General Ledger control provides the ability to limit batch posting dates. It also controls starting line numbers for general ledger entries.

Access General Ledger Control (GL Control)

Permission #374 is required to access this function.

  1. Navigate to Accounting > GL Control

    Site Name: Text that appears on the top of general ledger reports
    Site Address 1 and 2, Site City, Site State, Site Zip, Zip 2: Address that appears on the top of general ledger reports
    Revenue Begin Line #: The first line number representing revenue. Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported.
    Revenue End Line #: The last line number representing revenue. Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported. Once set do not change if using the accounting module.
    Expense Begin Line #: The first line number representing expenses (payables). Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported. Once set do not change if using the accounting module.
    Salary Begin Line #: The first line number representing salary expenses. Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported. Once set do not change if using the accounting module.
    Salary End Line #: The last line number representing salary expenses. Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported. Once set do not change if using the accounting module.
    Fund Balance Begin Line #: The first line number representing a fund balance. Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported. Once set do not change if using the accounting module.
    Fund balance End Line #: The last line number representing a fund balance. Line numbers determine where on budgetary reports and the balance sheet such accounts will be reported. Once set do not change if using the accounting module.

    Current FY: The numerical portion of the current fiscal year. (The most recent fiscal year not closed in the accounting module.) Do not adjust if using the Campus Cafe general ledger system, which automatically controls this.
    Prior Year Flag: For institutions that use the accounting module a "R" indicates the prior fiscal year has reopened; A "C" indicates the prior fiscal year is closed and transactions may not be posted. System sets field automatically, do not adjust.
    Last Post Date: Batches will not be able to posted prior to this date. Do not adjust if using the accounting system, which will adjust automatically to the last close date.
    Current Period: The current period within the fiscal year. Increments automatically when prior month is closed. Period 13 indicates when the last month is closed but the year is not closed. Do not adjust field if using the accounting module.

  2. Click Save




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