Gradebook Maintenance
  • 19 Aug 2022
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Gradebook Maintenance

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About Gradebook Maintenance

Gradebooks are used to create and maintain assignments for courses, providing structure for courses and convenient tracking of course progress.

Creating a new gradebook

To create a new gradebook, first navigate to the hamburger menu, then select the Registrar sub-menu, and then click on Gradebook Maintenance. The page will initially show only a gradebook copy function but clicking "submit" with an empty Filter text box will display all existing gradebooks.  Entering a parameter in the Filter text box can serve to limit these results. Click the "New Group Definition" button to create a new Gradebook. A pop up will appear allowing parameters to be defined.  

Adding and Editing Assignments

To add assignments to a gradebook, click the Group-Assignments icon next to the gradebook to be edited. This will bring up all assignments within the gradebook, if any exist.  These will populate at the bottom of the page, with the options to edit and delete the existing assignments.  The top half of the Group-Assignments page is dedicated to adding new Assignments to the gradebook.

Gradebook Maintenance

When editing gradebook assignments, it is important to keep in mind retroactive effects gradebook adjustments can have on courses that exist in prior, completed academic terms.  Utilizing naming conventions that include terms and academic years can assist with maintaining historical gradebook integrity. As course assignments change, make a copy of an existing gradebook and update the new and changed assignments to be applied to courses moving forward.

When MSParm GRDBK_MAX 1-1 = Y, points given on a gradebook assignment cannot exceed the maximum allowed points.
GRDBK_MAX = N will allow points to exceed the maximum number of allowed points.

Gradebooks may be manually recalculated for all students' Enrollment Assignment Grade Average under Scheduled Jobs Maintenance (Admin > Job Management).


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