Main Menu Permissions
  • 21 Sep 2022
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Main Menu Permissions

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About Main Menu Permissions

The main menu is a way to navigate Campus Café functions. Access to menu items is controlled by security. Below are the listed menu items and what permissions control their access.

Specific Permissions

All Users

Menu ItemFunctionPermission ModulePermission #
Activity TrackingA general Activity Tracking Search page for viewing multiple students or activities based on the defined search criteria355: Global
1238
Change PasswordChange the password of the logged in user355: Global
235
Course ListingPublic course catalog355: Global
251
Exam ListingLeads to Exam Schedule page355: Global608
Faculty/Staff SearchAllows users and students to search for faculty by name. Shows a faculty's schedule, office hours, and exam schedule.
Faculty can be given permission to update their office hours from this page.
355: Global
210
Parking RegistrationDepreciated355: Global
252
Mailbox MaintenanceDepreciated355: Global
607
Workflow DefinitionsAdds link to Workflow Definitions Page355: Global
928
Queue ResultsAdds link to Queue Results page355: Global
1080
Activity Tracking TemplatesAdds link to Activity Tracking Templates page355: Global1238
957
Travel ArrangementsDepreciated
355: Global
961
Add Non-Student/OrgAdd a new individual who is not a student (e.g. faculty, staff) or organization (e.g. employer) to Campus Cafe355: Global
1128 or
1129 or
1130
Background Jobs
Not in use
355: Global
1183

Admin

Menu ItemFunctionPermission ModulePermission #
All People FinderSearch for people across all modules
92: System Admin935
Quick All People LauncherSearch for a specific person across all modules
92: System Admin
1186
Parent FinderSearch for parents
92: System Admin
936
Quick Parent LauncherSearch for a specific parent
92: System Admin
1191
User SearchSearch Campus Cafe for all individuals who have a Campus Cafe username or all users in a specific permission group92: System Admin
213
Admin ServletReload the Campus Cafe cache - Must be run after making changes to Custom Controls or STParm settings92: System Admin
495
Color CustomizationConfigure Campus Cafe color scheme92: System Admin
1232
Appearance and Student PhotosUpload images, set custom CSS and upload email headers and footer images92: System Admin
1232
User PC OptionsDepreciated92: System Admin
402
Job ManagementPage shows the next scheduled system jobs such as user creation, admissions, tracking, and LMS sync, and allows those jobs to be manually run92: System Admin
759
Batch Salutation Update
Creates greetings for individuals. Designed for use upon initial import of data
92: System Admin
864
Cost Center PermsConfigure access to cost centers used for accounting functions
92: System Admin
814
Tracking PermsConfigure access to activity tracking members
92: System Admin
891
Fac Payroll AdjustmentPage allows manual adjustment to a faculty's payroll92: System Admin
900
Fac Payroll ControlSettings page for the faculty payroll feature and the number of faculty payroll periods in a semester.92: System Admin
899
Login Page ConfigDepreciated92: System Admin
915
Mail Merge DataPage shows Conditional Mail Merge Output settings92: System Admin
1096
Saved Templates MaintenanceAdd, edit and delete saved templates for use in workflows/activities using an in Web HTML Preview editor
92: System Admin
1175
Custom Control MaintenanceConfigure global settings for Campus Café functions
92: System Admin
293
Adjustable Text MaintenanceConfigure customizable text on select pages
92: System Admin
465
Custom Web Link MaintenanceConfigure custom links from the main menu92: System Admin
501
Web App ConfigConfigure settings that mostly relate to connecting Campus Café to other systems
92: System Admin
435
App Log ConfigNot in use
92: System Admin436
STParm MaintenanceConfigure drop-down menu options92: System Admin
113
Permission MaintenanceConfigure permission groups92: System Admin
127
Mass Assign Perm Group
Change the permission group for existing users using a spreadsheet
92: System Admin
1258
Triggerable Field MaintenanceEnable or Disable Fields from being used for Database Triggers92: System Admin
1181
Database Triggers MaintenanceAdd, edit or delete database triggers, which launch an activity when a defined action occurs
92: System Admin
1182
Major MaintenanceConfigure academic programs (majors)131: Miscellaneous97
Session Data CopyCopy student session data from one term to another
131: Miscellaneous
336
Semester Date MaintenanceAdd, edit and delete semesters (terms)
131: Miscellaneous
115
Score HeadersAdd, edit and delete tests for which the institution records scores
131: Miscellaneous
684
Stu. ControlDefine the starting Campus Cafe ID number and institution address
131: Miscellaneous
203
Merge Person/OrgMerge two records92: System Admin
127
2015

Admissions

Menu Itemfunctionpermission modulepermission #
Inquiry/Applicant FinderSearch all applicants and inquiries
69: Admissions937
Quick Inq/App LauncherSearch for a specific applicant
69: Admissions
1187
Admissions PortalAccess to inquiry forms and admission applications
69: Admissions
497
Holding TableReview holding table records submitted through an inquiry or application for individuals who may already exist in Campus Café69: Admissions
498
Saved Admissions FormsReview saved applications started, but not submitted69: Admissions
1155
Applicant StatusReview the application status of the currently logged in user69: Admissions
499
Adm Portal ConfigAdd, edit and delete inquiry and admissions forms69: Admissions
677
Adm Portal Template RequestsCreate a custom question for an inquiry form or admissions application
355: Global
441
442
1106
Counselor Assignment MaintenanceConfigure automated assignment of an admissions counselor upon application submission
69: Admissions
477
285
1185
Financial AidAdds Financial Aid listing to My Info and Admissions Both (linked together) (link currently deprecated)494: My Info1053
Travel GroupsPage to create and record trips or events69: Admissions
964
SchoolsAdd, edit or delete a list of schools used for applications and transfer credit69: Admissions
966
Common App UploadSimple upload for the Common Application data files69: Admissions
981
Lead and Scores Upload From Spreadsheet
Load a list of prospects or test scores into Campus Cafe
69: Admissions
745
Lead and Scores Upload Mappings
Configure the layout of the file containing prospects or test scores to load into Campus Cafe
69: Admissions
1254
Round Robin Counselor MaintenanceConfigure automated assignment of an admissions counselor upon application submission
69: Admissions
1235

Student

Menu Itemfunctionpermission modulepermission #
Student FinderSearch for a group of students493: Student938
Quick Student LauncherSearch for a specific student using ID and/or first name and/or last name493: Student1188

Faculty/Staff

Menu Itemfunctionpermission modulepermission #
Faculty/Staff FinderSearch for a group of faculty or staff72: Faculty939
Quick Fac/Staff LauncherSearch for a specific faculty or staff member using ID and/or first name and/or last name72: Faculty1189
Class Schedule/GradesView the teaching class schedule of the current record
72: Faculty
401
Exam ScheduleShows the logged-in faculty user their exam schedule if there is one set up72: Faculty
492
Course RostersView a list of courses and their enrolled and wait listed students
72: Faculty
445
Edit Faculty/Staff RecordEdit the faculty/staff office location and hours record of the current user
72: Faculty
267
Base/SSRS ReportsAccess base reports
Custom Link

Registrar

Menu Itemfunctionpermission modulepermission #
Registration ControlConfigure dates related to registration
70: Registration226
Grade ControlConfigure when faculty can input grades
70: Registration
351
Time Conflict OverrideAllows two courses to be exempt from Time Conflict checking during course registration70: Registration
476
Quality Point MaintenanceConfigure the grading scheme
70: Registration
95
Syllabus CodesDepreciated70: Registration
1113
Code Array RestrictionsStudent Hold Codes Maintenance70: Registration
412
Multiple Department MaintenanceConfigure which departments a department chair may access
70: Registration
448
Major Restriction MaintenanceLimit courses to specific academic programs (majors)
70: Registration
288
Semester Status Code MaintenanceAdd, edit or inactive semester status history codes (e.g. Dean's List)
70: Registration
270
Transcript Footnote MaintenanceAdd or edit notes that may appear at the bottom of a student transcript
70: Registration
342
Degree Audit MaintenanceConfigure the graduation (degree) audit that tracks student progress toward a credential
70: Registration
289
481
ClearinghouseInitiate the process to prepare the National Student Clearinghouse enrollment report355: Global382
Attendance Date ExceptionsAdd dates that a class will not meet as scheduled
70: Registration
990
Course Dates CreationInitiate the course date creation process that creates the visual student calendar and attendance records
732: Attendance
950
Timeclock File ImportTime Clock tracking upload for certain institutions70: Registration
1166
User Address File ImportMass import address page based on student ID Number69: Admissions1170
Batch Enrollment and Final Grade Update From Spreadsheet
Use a spreadsheet to register a group of students or import final grades for courses
70: Registration994
Multiple Student Course DropRemove all students from cancelled courses or use a spreadsheet to drop a group of students from courses
70: Registration
680
Final Grade ImportFinal Grade Synchronization page between Cafe Web and the connected LMS system70: Registration
1169
Student Participation ImportStudent participation import page for the connected LMS system70: Registration
1193
Relationship ReciprocalsUser account relationship setup page355: Global
1115
Course FinderSearch, add, edit or delete courses
70: Registration
93
Classroom MaintenanceAdd, edit or delete classrooms
70: Registration
292
Exam Info MaintenanceScheduled Exam listing code setup70: Registration
321
Gradebook MaintenanceGradebook Assignments Setup page70: Registration
2008
Dorm ListingSearch, add, edit or delete residence halls
77: Housing158
Dorm Room ListingSearch, add, edit or delete residence hall rooms77: Housing159
Reg. ControlSelect the default registration semester and configure days and times that appear on the visual student class schedule

70: Registration
399
LMS ManagementManually initiate an exchange of data between Campus Cafe and select third-party learning management systems
70: Registration
399 & 1236

Parent

menu itemfunctionpermission modulepermission #
Children ListWhen logged into a parent's account this page shows a list of a parent's linked enrolled children710: Parent711

Alumni/Development

menu itemfunctionpermission modulepermission #
Alumni FinderShows alumni group finder page71:Alumni/Development940
Quick Alumni LauncherSearch for a specific alumnus using ID and/or first name and/or last name71:Alumni/Development
1190
Org FinderShows alumni organization finder page71:Alumni/Development
1073
Gift FinderShows Gift Finder search for institutional gifts and additional communication functions can be performed71:Alumni/Development
958
Gift Cash BatchGift Cash batch is used to post recorded Alumni Gifts to a user's profile alumni tab; this page has similar posting functionality to the normal Cash Batch page71:Alumni/Development
1163
Make a DonationShows the donation portal page where a user can make a donation.71:Alumni/Development
1110
IA Gift ReportDepreciated71:Alumni/Development
960
Donation LookupSearch page used to associate an incoming donation to a user's account
71:Alumni/Development
1111
Alumni ControlAlumni Control settings for invoice #, search start dates, and reminder day periods71:Alumni/Development
209
Gift PurposePage to add/editing giving purpose categories71:Alumni/Development
1100
Alumni FundsPage for add/editing Fund Codes that connects to the general ledger71:Alumni/Development
100

Accounting

menu itemfunctionpermission modulepermission #
Purchase OrdersPage for Creating/Managing Purchase Orders808: Purchasing Requisition Module
794
PO DepartmentsPage for Creating/Managing Purchase Order Departments808: Purchasing Requisition Module
795
PO User-DeptsPage for giving permissions for Users to create Purchase Orders and assigning a department808: Purchasing Requisition Module
796
PO Ship TosPage to set up quick code P/O Shipping address808: Purchasing Requisition Module
838
PO BudgetsCreate P/O budget listing for a given fiscal year808: Purchasing Requisition Module
809
Budget TransfersTransfers Remaining Budget from one fiscal year to another808: Purchasing Requisition Module
858
GL LookupDisplay general ledger totals and individual transactions for a given fiscal year and/or dates
808: Purchasing Requisition Module
812
GL Funds
Configure default general ledger accounts
74: General Ledger
421
GL Account MaintenanceCreate/Edit GL Accounts74: General Ledger
102
Balance Sheet/P&L Captions
Configure line titles on accounting reports
74: General Ledger
343
Cost Center MaintenanceSearch, add, edit cost centers and cost center groups used for accounting functions
74: General Ledger
418
839
GL ControlG/L control provides the ability to limit batch posting dates, and also controls starting line numbers for G/L entries
74: General Ledger
374
Project HeadersCreate Project Expense Tracking Code (PET#) for tracking the expenses of defined projects74: General Ledger
642
Project DetailsCreate PET# Sub Projects and amounts74: General Ledger
646
A/P Entry
Create vouchers to pay vendors
75: Accounts Payable
111
A/P Check Register
Generate checks to pay vouchers
75: Accounts Payable
314
Outstanding ChecksAccounts Payable Check Maintenance75: Accounts Payable376

Student Financials

menu itemfunctionpermission modulepermission #
1098T SelectInitiate the process to produce a 1098T report that can be reviewed in the Administrative Base Reports section.73: Student Financials387
Bill BatchPost financial transactions to student ledgers73: Student Financials
51
Cash BatchPost payments to student ledgers; or donations to alumni accounts73: Student Financials
52
Group BillingThe process to apply billing rules to a group of students to create billing charges73: Student Financials
1135
One-time BillingUpload a spreadsheet of one-time charges for students73: Student Financials
1135
F/A Disbursement RosterReview, originate, and disburse financial aid awards as well as pull excel reports of aid493: Student984
F/A PackagingAllows import of ISIRs and auto packaging of students
73: Student Financials
1142
F/A Other Packaging Rules
Configure packaging rules for non-Title IV aid
493: Student
984
F/A Funds Import3rd party financial aid processor import function (e.g. ECM)73: Student Financials
1161
F/A COD DocumentsExport and Importing and Review of COD origination and disbursement documents73: Student Financials
1195
F/A ControlControls what can be viewed and processed by the financial aid module and processes73: Student Financials
1162
F/A Cost of AttendanceCreate/Edit Cost of Attendance Templates73: Student Financials
1144
F/A Disbursement Term RulesCreate/Edit scheduled award disbursements for a year73: Student Financials
1144
F/A Code MaintenanceCreate/Edit Award Codes used in applied aid to students73: Student Financials
107
F/A PeriodsCreation of Financial Aid Period Codes for PowerFAIDS integration73: Student Financials
108
F/A LinksCreation of Financial Aid Fund/Award code links for PowerFAIDS integration73: Student Financials
109
Payment Plan RulesCreate/Edit Payment Plans that can be assigned to a student73: Student Financials
1144
Cash Upload From SpreadsheetUpload a batch student payments using a spreadsheet. The payments will be transferred to cash batch for posting to student ledgers.
73: Student Financials
995
Billing RulesControls how students or groups are billed73: Student Financials
105
Transaction CodesCreate/Edit Transaction Codes that categorize Charges and Payments73: Student Financials
106
Billing ControlSet up default billing address73: Student Financials
416
AR ControlHigh level set up for billing functions for what is viewed on statements, online payment, and other billing and accounts receivable pages
73: Student Financials
422
AR Aging ProcessorAging periodic process that categorizes the institution's accounts receivable by the length of time student invoices have been outstanding
73: Student Financials
388

Placement

menu itemfunctionpermission modulepermission #
Manage QuestionsQuestion setup for placement evaluations776: Placement804
Manage FormsCreate placement evaluations  forms776: Placement
805
Manage SitesCreate and Manage evaluations testing sites776: Placement
777
Site SearchSearch for an evaluation site776: Placement
806
Copy SitesCopy evaluation sites and setup from one semester to another776: Placement
914

My Info

menu itemfunctionpermission modulepermission #
Contact InfoShows your accounts profile information page494: My Info1050
Register For ClassesAllows for self-service registration494: My Info
216
234
Class ScheduleShows a user their current class schedule494: My Info
221
Exam ScheduleShows a user their mid-term/final exam schedule
494: My Info
451
Attendance HistoryShows a user their attendance records732: Attendance
767
Clock Hour HistoryShows a user their clock hour completion/attendance records732: Attendance
1134
Transcript/GradesShows a user a copy of their transcript494: My Info
408
GPA HistoryShows a user their GPA calculation history for each semester
494: My Info
218
Degree AuditShows a user their Degree Audit for their program
494: My Info
219
Enrollment HistoryShows a user their enrollment of courses and enroll/withdraw dates and other course-by-course information494: My Info
217
Display Gradeable UnitsShows a user their gradebook assignment grades
494: My Info
1078
Degrees/MajorsShows a user their current program/major and relevant info494: My Info
220
Address/PhonesAllows a user to view/update their contact information494: My Info
941
Email AddressAllows a user to view/update their email addresses
494: My Info
943
Billing StatementAllows a user to view their billing statement494: My Info
222
PaymentsAllows a user to use the Self-Service Payment page494: My Info
237
Hold CodesShows a user any current holds on their account
494: My Info
1052
Document PortalShows a user their Activity Tracking Documents after acceptance
494: My Info
1198
FinAid StatusAllows user to view their Financial Aid Status Page with COA, documents and award letter494: My Info
1126
Mid-Term Grd Report PDFShows a user their Mid-Term Grade report494: My Info
1048
Final Grd Report PDFShows a user their Final Grade Report494: My Info
1048
View EvaluationShows a user their placement evaluation776: Placement
911
Field Placement ContractShows a user their placement contract upon a completed evaluation776: Placement
792
A&P Info
776: Placement
789
Financial AidAdds Financial Aid status to My Info and Admissions (linked together) (link currently deprecated)494: My Info1053
Online RegistrationDeprecated494: My Info
1049
Work JobsShows a user their current work/attendance/school infractions and any fees associated to those infractions494: My Info
731
Web ServicesDepreciated494: My Info
1074

Person Selected

menu itemfunctionpermissions modulepermission #
Contact InformationShows profile information page of selected person
355: Global or 
710: Parent (can be added) 
358 or
718
Activity TrackingAdds link to Activity Tracking List Access
355: Global
493: Student (module only; other permissions optional)
890
Document PortalLists Activity Tracking Documents
493: Student
1199
InquiryShows current active inquiry detail for selected person
69: Admissions
10
Inq HistoryShows a historical listing of all inquiries for selected person
69: Admissions
3
ApplicantShows current active application detail for selected person
69: Admissions
3
Applicant StatusReview the application status for selected person
69: Admissions
3
Adm. HistoryShows previously submitted applications for selected person355: Global
69: Admissions (module only; other permissions optional)
885
ScoresAllows entering of Testing/Evaluation Grades (ACT, SAT, etc.)
355: Global
775
Register For ClassesAllows for student course registration for selected person
493: Student
228
Class ScheduleView class schedule for selected person
Note: User account must be set up as Faculty member to access a selected student' schedule
493: Student or
710: Parent (can be added) 
233 or
714
Exam ScheduleShows currently assigned exam room schedule for selected person
Note: User account must be set up as Faculty member to access a selected student' schedule
493: Student452
Attendance HistoryShows recorded attendance and notes for the current and previous semester.
732: Attendance
493: Student (module only)
710: Parent (can be added) 
766
Clock Hour HistoryShows a user their clock hour completion/attendance records
732: Attendance
493: Student (module only)
710: Parent (can be added)
1133
Advising HistoryShows advising history with approvals and comments493: Student
1153
Transcript/GradesPrint a transcript for the selected person493: Student or
710: Parent (can be added) 
503 or
715
GPA HistoryShows GPA calculation history for each semester for the selected person
493: Student or
710: Parent (can be added)
230
721
Enrollment HistoryShows enrolled, dropped, withdrawn courses and grades for the selected person
493: Student
229
929
945
Display Gradeable Units
493: Student
1079
Degree AuditAllows printing of a degree audit evaluation and "what if" evaluations for selected person
493: Student or
710: Parent (can be added)
231
717
Student CodesDisplays a summary of admissions/matriculation information for selected person
493: Student
931
Status HistoryAllows for creation/editing of academic status history (e.g. honors, probation, re-admit) for selected person355: Global
296
Session DataStored student session data per semester which is used for billing rules
355: Global
304
Degrees/MajorsShows current program/major and relevant info for selected person
355: Global or
710: Parent (can be added)
232 or
720
BiosShows biographical information for selected person
355: Global
983
SalutationShows mail merge salutation presets for selected person
355: Global
397
RelationsCreate/Edit relationships, emergency, and alumni contacts for selected person
355: Global
963
Address/PhonesAdds Link to Address and Phone listing for selected person355: Global
493: Student (module only; other permissions optional) 
942
Email AddressAdds link to Email listing for selected person.355: Global
493: Student (module only; other permissions optional)
916
Audit LogShows key changes to an individual's record
355: Global
2007
Billing StatementView billing statement for selected person
355: Global or
710: Parent (can be added)
375 or
719
PaymentsAllows an administrator to use the student self-service payment page
493: Student or
710: Parent (can be added)
496 or
722
A/R-Ledger CardView transaction listing ledger card for selected person
493: Student or
710: Parent (can be added)
496 or
722
F/AView students Financial Aid award transactions
roster
73: Student Financials
493: Student
48
984
F/A PackagingView packaging/ISIR rows for selected person
73: Student Financials
1142
FinAid StatusAllows viewing of Financial Aid Status Page with COA, documents and award letter for selected person
493: Student
2013
Hold CodesCreate/Edit account holds for selected person
493: Student or
710: Parent (can be added)
475 or
723
Mid-Term Grd ReportShows Mid-Term Grades for selected person with comment editing
493: Student
901
Final Grd ReportShows Final Grades for selected person with comment editing 
493: Student
901
Mid-Term Grd Report PDFShows Printable Mid-Term Grade report for selected person
493: Student or
710: Parent (can be added)
648 or
1071
Final Grd Report PDFShows Printable Final Grades for selected person 
493: Student or
710: Parent (can be added)
648 or
1071
ConstituentShows constituent information setup page for selected person71: Alumni/Development1068
GiftsCreate/Edit gifts given by selected person
71: Alumni/Development
958
Faculty InfoAdds a link to edit faculty codes and info page72: Faculty63
Web ServicesDepreciated
493: Student
710: Parent
1075

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