Run the Degree Audit or What If Report
  • 08 Jun 2021
  • 3 Minutes to read
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Run the Degree Audit or What If Report

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Introduction

The Campus Café Degree Audit evaluates a student’s courses against a programmed set of degree requirements to provide a snapshot of the student’s progress toward completion. The platform also supports running a "what if" to apply the student's current courses to a different academic program and/or audit (catalog) year. Students, advisors and other authorized users may run a degree audit or what if.

The requirements show on the degree audit align with those established for the student's degree audit semester (sometimes known as a catalog year). If no rules are established for the specific degree audit semester, the system will look backwards in semesters until it finds a valid semester. The student's degree audit semester is set on the student's degree row.

Important
The Final Grade Grade View Date in Registration Control (Registrar > Registration Control) determines when individuals can view final grades. Classes with grades prior to that date will show as in progress on the degree audit unless the individual belongs to a permission group with permissions set to disregard Registration Control view grades dates.

Run an Individual Degree Audit

  1. Navigate to the student
  2. Click Student Degree
  3. Click Degree Audit
  4. Optionally choose an alternative major and audit semester (only shown if permissions allow it and at least one major is set as an Web Deg. Audit Alt. Major on the Major Detail screen.)
  5. Click Submit

Run a Batch of Degree Audits

  1. Navigate to Student Finder
  2. Use the filters to select the desired population
    For example, if you were attempting to project needed class seats for the following fall 2020 semester, you might select all students enrolled in spring 2020 whose expected degree expected semester is not equal to spring 2020 or summer 2020.
  3. Once the results load, check the checkboxes next to the students to analyze.
  4. Click the + Degree Audits button 
  5. Click For All
  6. Click Submit
  7. The degree audits for the selected population should appear

Reverse Degree Audit

The Reverse Degree Audit shows the unfilled requirements for a student population the user selects. The Reverse Degree audit relies on the Degree Audit. This tool can be helpful for seat planning among other uses.

  1. Navigate to Student Finder
  2. Use the filters to select the desired population
    For example, if you were attempting to project needed class seats for the following fall 2020 semester, you might select all students enrolled in spring 2020 whose expected degree expected semester is not equal to spring 2020 or summer 2020.
  3. Once the results load, check the checkboxes next to the students to analyze.
  4. Click the + Degree Audits button 
  5. Click For All
  6. Check the box Create Degree Audit DB File:
  7. Click Submit
  8. The degree audits for the selected population should appear
  9. Navigate to Faculty/Staff -> Base Reports
  10. Click the Registrar Reports folder
  11. Click Reverse Degree Audit
  12. In the Enter Database Code enter your database code
  13. For Select Detail Level to Display choose  Summary – One Row per Student that Shows every requirement. Under each requirement appears all students who have not met the requirement. 
  14. In Enter User ID: input your Campus Café ID number
  15. For Scheduled Semester(s) select blank
  16. Select the desired Majors
  17. Click View Report
  18. Optionally use the disc icon to download the report to Excel or other format

Run a What If

The what if report will apply the student's current academic record to a major and/or catalog (audit) year of your choosing. This is useful if a student is considering changing academic programs and wishes to see how their current work applies to the major under consideration.

Important
For a student or advisor to be able to select an alternative audit (catalog) semester or major, the user must have the proper permissions. In addition, the major must be set as an Web Deg. Audit Alt. Major on the Major Detail screen.
  1. Navigate to the student
  2. Click Degree Audit
  3. In the Alternate Semester drop down choose an alternate audit (catalog) semester
  4. In the Alternate Major drop down choose an alternate academic program (major)
  5. Click Get Degree Audit

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