Saved Applications
  • 28 Oct 2020
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Saved Applications

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About Saved Applications (Saved Forms)

Saved Forms allow an individual to start work on an admissions application, save their progress and then return later to complete the application. The individual is not issued a username and password, but rather provided a unique link that brings him or her to the form in progress.

Allow a Form to Be Saved

A form must be configured to allow an individual to save it in progress.

  1. Navigate to Admissions > Adm Portal Config
  2. Next to the form to allow to be saved click the pencil
  3. Click Edit Fields
  4. Click View Additional Configuration Options
  5. Check either or both of the below options
    Show "Save And Come Back Later" Button in the Footer Bar
    Show "Save And Come Back Later" Button next to Submit Button
  6. The setting saves automatically

Configure Confirmation Page and Email When Form Is Saved

After saving a form the individual will be shown a link to save for them to return to the application in progress. To configure the text of the confirmation form and an email to the individual, complete the below steps.

Configure Sender Email

  1. Navigate to Admin > Web App Config
  2. Locate the Parameter ADMISSIONS_EMAIL
  3. In the value box enter the email that will serve as the sender of the confirmation email
  4. Refresh the cache by navigating to Admin > Admin Servlet > reload data

Configure Content

  1. Navigate to Admissions > Adm Portal Config
  2. Next to the form to configure click the pencil
  3. In the box under Text of Email And Confirmation Page When Form is Saved enter the text to appear on the page an individual sees after saving the form. This text will also be emailed to the individual. To automatically insert the student's first name enter "~FirstName" For the Last name enter "~LastName" and for the return link enter "~ReturnLink"
    This text can support HTML
  4. Click Save

View, Edit or Delete Saved Forms

Permission #1155 is required to access this function.

  1. To view forms saved in progress on the Admissions dashboard click the Forms in Progress Icon or navigate to Admissions > Saved Admissions Forms
  2. To view a from click the magnifying glass
    To edit a form click the pencil
    To delete a form click the X 

Return to a Saved Form in Progress

To return and complete a saved form, the individual should click the unique link provided to them on the conformation page or in an email.

If an individual loses the link to return to the saved form, an administrator can provide the link.

Permission #1155 is required to access this function.

  1. On the Admissions dashboard click the Forms in Progress Icon or navigate to Admissions > Saved Admissions Forms
  2. For the desired form locate the Token
  3. In the below URL (web address) replace <your-school-code> with your institution's three-character code and replace <token> with the unique token for the specific form
    https://<your-school-code>-web.scansoftware.com:443/cafeweb/tapestry?service=external/ReturnToPortal&sp=<token>
    For example, it may look like https://abc-web.scansoftware.com:443/cafeweb/tapestry?service=external/ReturnToPortal&sp=QINTWLXGYE
  4. Send the URL to the individual

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