Sign-Up Now - One Stop Registration
  • 06 May 2022
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Sign-Up Now - One Stop Registration

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About Sign-up Forms

A sign-up form allows an individual to register for a class without logging in to Campus Café or having a pre-existing account. The form processes an admissions application for the individual, creates a degree row for the individual and registers the individual for the specific course.

Prerequisites

Create Sign-up Form

Create an admissions application through the admissions portal configuration page. Refer to admissions portal documentation

The following items must be configured to indicate the form is a sign-up form.

  • Mode must be application
  • Login Automatically and Bring to Payment Page (App Mode Only)? must be checked
  • The Group Assigned to User Record must be specified (This represents the permission group the individual who completes the form will be placed in)
  • The Major determines the degree row that the system will create if the individual is new to the system

Configure Default Sign-Up Form

Institutions may choose to allow registration for any course using a default sign up form. 

After creating an admissions portal, set it as the default sign-up form:

  1. Navigate to Admin > Custom Control Maintenance 
  2. Locate ProgramId CRSPORTFRM, Sequence 1, Parameter 1
  3. Click the pencil icon next to ProgramId CRSPORTFRM, Sequence 1, Parameter 1 
  4. In the Parameter Value 1 box enter the name of the admissions portal 
  5. Click Save

Connect a Specific Form to a Specific Course

Institutions can create different forms for different classes. 

After creating the admissions portal, connect it to the specific class:

  1. Navigate to the course
  2. On the Course tab under Related Functions in the Sign Up Now Form dropdown choose the form
  3. Click Save

The link to the form is not presented in the system but can be constructed based on information about the admissions portal form and the course. The link follows the below convention. Replace the <> with the relevant information.

https://<your-school-code>-web.scansoftware.com/cafeweb/tapestry?page=<admissions-form-name>&cnum=<course-code>&csec=<course-section>&sem=<semester-code>&sem=<semester-code>

For example, if school ABC is using the form called RegisterNow to enroll students in ENG101, Section 9 during semester 202130 then the link would be:

https://abc-web.scansoftware.com/cafeweb/tapestry?page=RegisterNow&cnum=ENG101&csec=9&sem=202130&sem=202130

Custom Control/MSPARM

SIGNUPNOW 1-1
Desc 1: WHEN PAYING AFTER USING A SIGN UP NOW FORM, FORCE USER TO PAY ENTIRE AMOUNT AND HIDE AMOUNT BOX
Default 1: Y
 
SIGNUPNOW 1-2
Desc 2: WHEN PAYING AFTER USING A SIGN UP NOW FORM, HIDE THE PREVIOUS BALANCE SECTION
Default 2: Y
 
SIGNUPNOW 1-3
Desc 3:WHEN PAYING AFTER USING A SIGN UP NOW FORM, HIDE THE NEW PAYMENTS SECTION
Default 3: Y
 
SIGNUPNOW 1-4
Desc 4: WHEN PAYING AFTER USING A SIGN UP NOW FORM, HIDE THE PAYMENT PLAN SECTION
Default 4: Y
 
SIGNUPNOW 1-5
Desc 5: WHEN PAYING AFTER USING A SIGN UP NOW FORM, HIDE THE FINANCIAL AID SECTION
Default 5: Y
 
SIGNUPNOW 1-6
Desc 6: WHEN PAYING AFTER USING A SIGN UP NOW FORM, THIS IS THE LABEL OF THE BALANCE ROW
Default 6: Balance

Form Behavior

Person Record Creation

  • If the individual does not exist in Campus Café, a person record will be created as well as application data with the admissions progress code set to applied. The student will have a degree row applied with the major configured on the admissions portal and be registered for the class. The induvial is registered regardless of if the app fee (cost of the class) is paid.
  • If an individual already exists in Campus Café, the sign-up form will append the registration to the individual’s existing record. The existing admissions application, admissions data and degree row will remain in place. The individual is registered for the class regardless of if the app fee (cost of the class) is paid.

Class Enrollment (Registration)

  • Sign-up forms do not respect the registration dates set in Registration Control. A registration through a sign-up form will always be processed regardless of date.
  • If the class is full, the individual will be presented with a message the class is full and placed on the waitlist.



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