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About Semester Status Codes
Status codes may be used to record historical academic record information regarding a student's status each semester. Examples are leave of absence, dean's list, academic probation, and other notations regarding the student’s academic record.
Create Semester Status Code
- Navigate to Registrar > Semester Status Codes
- Click New Record
Status Code: Internal code representing the status
Description: Description of the status. This will print on the transcript if custom control TRANS_CUST, Sequence 5, Parameter 1 is set to Y. If set to N, the Transcript Comment entered while placing the status on the student will print.
Prints External: The status will always display on the transcript, including on the unofficial transcript displayed to a student.
Prints Internal: The status will display on the transcript if the user checks Use Internal Status Codes when generating the transcript. User must have access to permission #702 to see this box.
Print No Date: Checking will exclude the status date from the transcript
Is Withdrawal: Checking indicates the status is a withdrawal
Is Leave of Absence: Checking indicates a leave. A student on a leave will not be expected to attend class when attendance percentage is calculated. Class attendance may not be entered during a time when a student is on leave. When a leave of absence is entered for a student, the system will delete any existing class attendance records during the leave of absence period.
Show on Audit: Checking will show the status on the degree audit
Transcript Font Style: Choose the font
Transcript Position: Choose where to display the status on the transcript
D: Detail Section: Pre-GPA Default: Text will appear above the GPA statistics for the semester of which the status is tied to
H: Header Section: Text will appear at top of transcript and be labeled “Honors”
E: Detail Section: Pre-All Enrollment: Text will appear under the semester Description and before enrollment for the semester of which the status is tied to
P: Detail Section: Post-GPA: Text will appear below the GPA statistics for the semester of which the status is tied to
Is Honors Header: Indicates the status is a degree honor; if appearing on transcript must be associated with the header section transcript position; not all transcript designs support degree honors.
Deactivated: Check to suppress status as an option when assigning a status to a student; has no impact on existing records
- Click Create
- A system restart is required for the status to show on a transcript. The system restarts automatically overnight.
Delete Status Code
- Navigate to Registrar > Semester Status Codes
- Check the box next to the status code to delete
- Click Delete Selected