Update Biographical Info

Update Basic Biographical Information

Most biographical information such as name, birthday, gender, race and Social Security Number is stored on the bios page.

1. Once on the student’s profile, navigate to Main Menu > Person Selected > Bios or on the Profile page click the ID number
2. Update desired information. Refer to Person Record documentation for details on each field.
3. Click Save

Special fields

• The Spouse data is driven from the person’s Campus Café relationship if a spousal relationship exists.
• Under Other Fields, institutions may define most of the field options through STParms.
• The Hispanic drop down and race options cannot be changed as the options comply with federal guidelines and IPEDS reporting requirements.
• The privacy code if set to Y will indicate on the National Student Clearinghouse report the student has a FERPA block.
• The Text Allowed checkbox must be checked to allow texting to the student if the texting custom control is set to require the box to be checked.
• The bottom of the screen will indicate the user who created the record as well as the last change date.

Add or Update Email

Campus Cafe can store multiple emails such as school, work or personal email. Only the preferred email will be used when workflows/activities trigger an email.

1. Once on the student’s profile, navigate to Main Menu > Person Selected > Emails or on the Profile page next to Email click the pencil
2. To add an email, click the Add button; to edit an existing email click the pencil icon next to the email
3. Under Type choose email
4. In the Address box enter the email
5. If this is the preferred email, check Usage Preferred
6. Optionally select a location associated with the email
7. Click Save

Add or Update Address

 Campus Cafe can store multiple physical addresses such as home, school or work.

1. Once on the student’s profile, navigate to Main Menu > Person Selected > Address/Phones or click the Summary Contact tab and then the pencil next to an address
2. Next to the desired address type to add or edit click the pencil
3. Enter the address
4. Click Save

Add or Update Phone Number

 Campus Cafe can store multiple phone numbers such as home, school or work.

1. Once on the student’s profile, navigate to Main Menu > Person Selected > Address/Phones or click the Summary Contact tab and then the pencil next to an address
2. Next to the desired phone type to add or edit click the pencil
3. Enter the address
4. Click Save